Whether you have a large or small office, record retention is an essential element of running your company. As a business owner, it is your responsibility to hold onto certain documents pertaining to your company and your business practices. Keep reading to learn more about the importance of this service and why you should find a reputable company to help you store your records:
It gives you access to the files you need
When you operate a business, you might have to reference certain paperwork years after you create it. If you utilize record retention services, you can easily access these files when you need them. They will be stored safely at an off-site location that does not take up too much room in your office. These files are secure and easy to find when you need them.
It provides the ability to keep important documents
As a business owner, it is imperative to keep yearly financial statements, receipts for both purchases and sales, and all of your tax information. You also need to keep corporate documents that detail business incorporation, constitution and bylaws, charters, and meeting minutes. Hold onto licenses, patents, copyrights, or trademarks that your business or your employees have earned. You should also keep property mortgages and leases. Storing all of this paperwork in your office might take up too much storage space. When you use record retention services, though, you can hold onto all of this important paperwork without inconveniencing your staff or overcrowding your office space.
It offers more security for your business
Whether the IRS needs certain financial paperwork during a tax audit or a former customer is trying to dispute something, retaining your records helps you protect your business. When you have physical proof of how you conduct business, you can easily provide answers to anyone that might try to question your company. Document storage helps you keep your company safe no matter what happens.