Offices have a lot of stuff to move, and professional movers need to know how to get the job done without injuring themselves. Even the most fit people can suffer injuries if they don’t follow the right techniques, and this can slow down the move in addition to sidelining an employee. Watch this video on rules to help your moving team avoid lifting injuries when preparing for relocation in New York City.
No matter how strong you are, you should use the right methods when lifting heavy objects. Always keep your back straight and use your knees and hips to lower yourself, rather than bending over the load with your back. Stay close to the object and use a wide stance for leverage. If an object appears to be heavier than 40 pounds, find a partner to help you move it, even if you think you can handle it yourself.
If you’re moving your office to a new building , you might be celebrating a recent success that has allowed your business to take the next step forward. As exciting as this is, you need to plan your move in New York City carefully to make sure everything works out. First, you’ll need to find a viable place to move to. Then, you can look for a moving company in your area that specifically deals with corporate relocation. Finally, either you or your moving company will go back and clean up the old space. Feast your eyes on this step-by-step guide to organizing an office move.
Look for a New Space
Once you have decided that moving to a new space is the right idea for your business, start looking at what’s available. It’s helpful to get an idea of what other places will cost, how advantageous the space will be, and the logistics of the move, even if you’re not quite ready to pull the trigger yet. No matter how close to being ready you are, you will need a landing spot before you can set the plan in motion.
Hire a Moving Company
You may have worked with moving companies if you’ve moved to a different home before. Corporate location is similar, but there will be more furniture, appliances, and files to transport. That’s why you should work with a corporate relocation specialist rather than a mover who dabbles in all forms of moving. Make sure your moving services actually specialize in corporate moving, as these are the experts who have years of experience in exactly the service you need.
Clean Up Your Old Office
Depending on what kind of moving services you end up using, you might be able to have the professionals go back to the old office and clean up. Your lease may require you to leave the old space in “broom swept” condition, meaning that none of your furniture is left behind. You or your moving company can go back and get rid of any file cabinets, chairs, and desks that you no longer need.
The paperless office is an admirable goal, but it usually isn’t possible to eliminate paperwork entirely. Certain important documents need to be preserved for a set period of time, but keeping them from taking up too much office space can be a hassle. If your company’s document retention policy has resulted in reams of paperwork, it’s time to start thinking about storing your important documents off-site in New York City.
Which records do I need to keep?
The answer can vary, depending on the specific industry you’re in. For instance, law offices must abide by more extensive document retention requirements than the average retail store. All businesses need to keep tax documents for a set period of time. Talk to your accountant before shredding old tax documents, and when in doubt, don’t throw it out. The following are some common examples of documents you may need to keep:
- Shareholder agreements
- Company bylaws
- Leases or mortgages
- Board minutes
- Formation documents
- Annual financial statements
- Licenses, copyrights, and patents
- Purchase and sales receipts
Why should I store records off-site?
When a business is young, a filing cabinet will typically suffice for records management. But these records will continue to grow, and eventually, you might find that a significant portion of your office space is dedicated to records preservation. This is inefficient, and you can find a better use for the space. You might need to add a new conference table instead, for instance, or a couple of new desks for new employees. If you see clients at your office, storing records off-site is particularly important. Optics is everything for customer-facing businesses: What would your customers think if they saw stacks of paper piled up everywhere? The off-site retention of files is an easy solution.
Will my records be secure when stored off-site?
It’s likely that your records will be far more secure off-site than they would be in your office. Professional records retention services have the know-how and resources needed to keep your records secure and in good condition.
How can I ensure easy accessibility of needed documents?
You can access your important documents at any time. If you’re concerned about getting instant access, consider scanning documents to your own secure database. Then, keep the originals in an off-site storage facility.
If you have been considering relocation for your business, now may be the time to make your big transition. When you hire a company that specializes in corporate relocation in New York City , you will be able to easily and effectively transplant your business into its new space. By hiring moving services for your relocation, you will be able to focus on keeping your company profitable before, during, and after your move. Let’s take a look at some signs that you are ready for that big relocation.
You are struggling to find qualified employees.
Hiring and training a qualified workforce is an essential part of running a business. When you find that it is very difficult to source qualified candidates for your open positions, your problem may lie in your location. Moving to a new city or neighborhood will open up opportunities to draw in new members to your team. After your relocation, you may find that you have no trouble finding and hiring the right workers.
You are having trouble managing your operating costs.
Location can lead to higher operating costs, such as high rent or steep shipping fees. To cut down on your operating costs, think about relocation for your company. As you are seeking a new location for your business, look for a space that offers affordable rent in a good location. Once you have made your move, you are likely to find that your operating costs are more manageable.
You are not reaching your desired demographic.
Whether you own a retail shop, or offer professional services, it is critical to find a location that is appealing to your target demographic. If you have started to notice that you are not drawing in enough customers, this may indicate that you need to relocate your business. A savvy relocation in an up and coming neighborhood could provide your business with the boost that it needs to become highly profitable.
Corporate relocation can be a stressful experience for any business. When you are counting down to the day that your movers arrive, you may find that your to do list is a mile long. Fortunately, your movers in New York City will be there to guide you throughout every step of the relocation process. By hiring a team of professional movers and packers, you can rest assured that you have made all of the proper arrangements, prior to your moving day. To help you avoid penalties or problems during your relocation, here is a look at what not to do during your office move.
Forget to Label Your Files and Boxes
Whether you have a small company, or you are a member of a large organization, chances are that your office will have dozens of boxes to move. As you are packing up your office, don’t forget to clearly label all of your boxes and files. An organized labeling system will help you to easily find your essential items and papers once you are ready to unpack.
Neglect to Inform Your Customers
Your customers will need to receive advance notification of your office move. If you forget to tell your customers in advance of your move, you may find that you have dissatisfied clients who are wondering what has happened to your old office space. At least one month before your big move, take the time to send out an email that notifies your clients of your upcoming relocation.
Decide to Leave Furniture Behind
Many office spaces are leased from property management companies. While moving your office furniture may seem like a hassle, you should never simply abandon your unwanted items in your old space. Leaving furniture behind can result in steep fines during your final walkthrough. Instead, you can ask your movers to assist you with furniture liquidation. Your liquidation will also provide you with funds that can go towards purchasing furnishings for your new office space.
Having a retention policy can help to protect your business from legal troubles. This video discusses the legal reasons for the retention process. In the event that your business is involved with a lawsuit, your important documents can protect you during the litigation process. If your lawyers are unable to produce the necessary documents, you may be in danger of losing your suit. A company that offers business record retention in New York City can help you to keep your papers safe.
If you are in need of secure record storage, contact a company that offers moving and storage services in your area. By outsourcing your record retention to a team of experienced professionals, you will have the peace of mind that comes from knowing that your documents are being kept safe at all times.
If your upcoming relocation is giving you cause to worry, be sure to hire a company that specializes in corporate relocation in New York City. By outsourcing your relocation services, you can free up valuable time and resources to focus on other aspects of your business operations. From packing up your boxes to liquidating your office furniture, a moving and storage company can provide you with every service that you need for your upcoming corporate move.
There are several reasons why it is important to hire professional moving companies for corporate relocation. Your movers will have the tools and equipment needed to safely and efficiently transport your furnishings, office furniture, and equipment to your new space. When you work with your professional moving company, you can also set up a timeline for every step of your move. A team of movers will be there to ensure that you are stress-free, throughout your entire relocation process.
You need to have a safe place to store your records when you run a business, so a retention process in New York City is something you need to think about. At UMC Moving, it’s our job to provide quality moving services as well as record retention storage services. You need to keep your records in top shape, but that’s not always an easy task to accomplish. That’s where UMC Moving comes in. If you’re wondering how you can keep your business records safe, continue reading for a look at our record retention storage services.
A storage space is often necessary for your records, but it helps when it’s both physical and digital. The O’Neil Record Storage software that we use at UMC Moving is extremely high tech and can track each box as soon as it arrives on site. There will be a history log for each item that comes through, so you can always find out how many times you have accessed your file. Every item is labeled and scanned, with a content description in the database. We handle climate control, online access, and barcode inventory, and we have more than 80 years of experience in the industry.
In many cases, a business move in New York City is a sign of success, but even a move for the right reasons can turn out to be stressful. Relocation tends to be easier when you use a moving company that you know and trust, and you should think about the logistics well before you start making moves. It’s also a good idea to tell your partners and influencers that you’re moving so that they don’t direct people to a location you can no longer be found at. Here is a look at a handful of ways to avoid stress when moving your business:
Work with a moving company.
Relocation can be exciting, as it often means that your business is growing and you’re moving to a more spacious spot. On the other hand, relocation can be stressful, as well. If you want to cut the stress out when planning your move, consider talking to a professional moving company for assistance. Established moving companies have gone through the experience plenty of times before, so they know what to look out for and how to help you to the best of their abilities.
Create a moving plan.
A business move isn’t something that you should try to pull off in the blink of an eye. Instead, it is something that you should plan carefully to ensure that you pull it off. This will give you time to find the right location, give your employees notice, and hire a competent moving service so you can bank on your belongings staying safe. The more time you give yourself to plan the move, the less stress you’ll have to deal with when the time comes to get started.
Let people know about the move.
In addition to letting your employees know that you’re planning on relocation, you’ll need to alert the other entities that you interact with. This could mean anything from the Better Business Bureau to your local post office. It’s important that people know you’re planning a move so you can keep business operating as usual.
Change isn’t inherently good or bad, but it’s a necessary part of life. If it seems like your workers aren’t keen to the changes you have in mind, it’s important to get them caught up to speed. Making a move in New York City can be a great business venture, but you must think about your employees, as well. You should be available to answer any questions they have, put enough thought into the moving process, and let everyone know when there’s about to be a change. Read ahead for some more advice about getting your staff on-board with change.
Always Be Open
It’s easier for some to accept change than others, which is why it’s your responsibility to talk to your staff about your upcoming relocation. You need to be available to answer any questions that your employees may have. Don’t attempt to hide any of the details about the move, and be as transparent as you can when dealing with your workers. The more information you offer, the easier it will be for employees to understand and become comfortable with the change.
Not every move is easy, but there are steps you can take to make yours as painless as possible. You can start by looking at your moving company options. If your staff knows that you’re working with a moving company that has a reputation of success, they may be more on board to accept the changes going on. Do your research, look at different companies’ websites, and ask the right questions before you decide.
Offer a Heads Up
Relocation can be a significant change for some people, so it’s important that you’re upfront and honest with your employees. Don’t wait to tell them that you plan on moving the business. The more included your staff is with the moving process, the better they stand to feel about the experience as a whole. Remember that your company operates as a team, and you should let your teammates know in advance when there is a change that might affect them.