An organized and convenient records retention system is essential for any successful business. Holding onto so much paperwork can put a strain on your workplace, though. Sometimes outsourcing your document storage can truly benefit your company. Keep reading to learn about the advantages of storing your records at an outside facility.
They Already Have a Way to Organize Records
Instead of wasting time trying to figure out how to maintain order among your records, you can outsource your records storage to a company that already has a system that works. Whenever you need to access one of the documents that you place into storage, you can call the company and they know how to find the exact paperwork you need.
You Can Gain More Space in Your Office
If you are short on space in your office, outsourcing your records retention helps you open up more space you can use for other needs. Years’ worth of paperwork takes up a lot of valuable space in your office. If you outsource these documents, though, you can make the most of your workplace to ensure you always have the space you need.
You Know Your Documents Will Be Secure
A business cannot survive without important and confidential paperwork. Moving your records to an off-site facility helps you keep them safe. The professional file retention service offers state-of-the-art security features that give you confidence your paperwork will be there whenever you need it. The storage center is built to protect your documents from theft, fire, flood, and other issues that could destroy them.
You Can Store Documents Long Term
Another advantage of using an off-site records retention service is you can store your documents long term. No matter how long you need to hold onto certain paperwork, you can keep them in the storage center and know exactly how to find them when you need them.
If you are planning a corporate relocation , you should be smart about the way you pack up your office so you do not have to interrupt your workflow during the transition. Try to pack away the items that you do not need so they are ready for the commercial movers.
You should go through all of your files and pull out any that are active. Keep these files with you during the office move so you can continue to work on open cases. You should also put aside any supplies that you will need.
Check out this video for more tips on packing up your office before the move. With the help of a corporate moving company, you can easily transition into your new space.
Whether you have a large or small office, record retention is an essential element of running your company. As a business owner, it is your responsibility to hold onto certain documents pertaining to your company and your business practices. Keep reading to learn more about the importance of this service and why you should find a reputable company to help you store your records:
It gives you access to the files you need
When you operate a business, you might have to reference certain paperwork years after you create it. If you utilize record retention services, you can easily access these files when you need them. They will be stored safely at an off-site location that does not take up too much room in your office. These files are secure and easy to find when you need them.
It provides the ability to keep important documents
As a business owner, it is imperative to keep yearly financial statements, receipts for both purchases and sales, and all of your tax information. You also need to keep corporate documents that detail business incorporation, constitution and bylaws, charters, and meeting minutes. Hold onto licenses, patents, copyrights, or trademarks that your business or your employees have earned. You should also keep property mortgages and leases. Storing all of this paperwork in your office might take up too much storage space. When you use record retention services, though, you can hold onto all of this important paperwork without inconveniencing your staff or overcrowding your office space.
It offers more security for your business
Whether the IRS needs certain financial paperwork during a tax audit or a former customer is trying to dispute something, retaining your records helps you protect your business. When you have physical proof of how you conduct business, you can easily provide answers to anyone that might try to question your company. Document storage helps you keep your company safe no matter what happens.
Take advantage of your upcoming corporate relocation by updating your office interior. If you are tired of your old furniture, an office makeover helps you get the business décor you want for your company. With the office furniture liquidation services from U.M.C. Moving Company, it is extremely easy to get rid of your old furniture and make room for new pieces.
Our commercial movers can get rid of any furniture that is left in your old office space so you do not have to worry about it. Once we have moved all of the items that you want, we can handle liquidating anything that is leftover. When we are finished with the property, it will be more than ready for the landlord’s final inspection.
If you do not want to worry about the old furniture in your old office, we are here for you. Utilize our office furniture liquidation services so you can easily transition into your new space and fill it with better furniture that helps your business thrive.
A corporate relocation can greatly benefit your business. Use this guide to find out how moving your office can benefit your company and why you should consider shopping around for a new office space in a new location:
You Can Get a Better Deal on Real Estate
Whether you own your corporate property or you are leasing a space, if you are paying too much for your current workspace, it could be cutting into your profits. Looking for a new location for your office can help you save on real estate costs and gives you a little bit more money for your budget each month.
You Can Find New Employees
If you are having trouble staffing certain positions in your current location, moving to a new location can help you increase your talent pool and find new employees. Sometimes an office location hinders your ability to find the right kind of people to fill your positions. When you move to where the talent is, though, it is much easier to find qualified people to work for you.
You Can Improve Your Standard of Living
Moving your office can also help you and your employees improve your standard of living. Changing your office location helps you gain access to better schools, more culture, and fine dining. If you want to offer your employees a better way of life, you might want to think about moving your office.
You Can Find New Clients
An office move can also help you reach new client pools and expand your business. If you see that a certain area has a need for what you do, it might be time to hire a corporate moving company and relocate to a newer and better office location. Making a corporate relocation helps you gain access to a new market that can optimize your growth potential and help you achieve even more success with your business.
Record Retention Services from U.M.C. Moving
Document storage is an important aspect of running a successful business. If you no longer have room for all of your paperwork, though, and you do not want to relocate your office, it might be time to take advantage of U.M.C. Moving’s records retention services. Keep reading to learn more about these services and how they can benefit your business.
By using a detailed barcode system, U.M.C. Moving can keep all of your documents organized. Our warehouse has plenty of space in which to store all of your archived documents. We also provide same day or next-day delivery services to ensure you have access to all of your documents when you need them. With strong security features, we help you feel confident that your documents are stored safely.
Optimize the space in your office without moving by taking advantage of these record retention services. When you no longer need the documents in storage, U.M.C. Moving also offers archive destruction to get rid of these documents safely and securely.
Reasons to Consider Relocating Your Business
Sometimes an office relocation can bring huge benefits to your business and to your employees. If you can relate to any of the following, it might be time to consider moving your office to a new location:
You Are Not in an Ideal Location
The location of your business might affect how your customers view your company. Whether you are currently operating out of a dangerous neighborhood or you are located too far from your primary customer base, choosing a new office might help you boost your profits. If you decide that a new location can better suit your needs, you should find a quality commercial moving company to help you transition to the new spot.
You Are Paying Too Much in Rent
High rent costs might be eating into your finances and causing unnecessary money issues. If you think that you are paying too much rent for your current location, it might be time to start looking for something that fits better into your budget. Once you find a more affordable office space, you can work with the corporate moving company to get set up in the new space as soon as possible.
You Do Not Have Enough Qualified Workers
A lot of businesses choose to relocate to increase the size of their workforce. If you cannot find enough qualified employees for your company, your location could be a factor. Start looking into offices in areas where you will have access to more employees so you can ensure that you have all of the staff that you need.
You and Your Staff Do Not Have the Best Quality of Life
If the current location of your business does not offer you and your staff the best quality of life, you might want to consider relocating. When your employees have access to entertainment opportunities, good education, low crime rates, and the best health care, they feel happier, which helps them have a better attitude when they come in to work.
Answers to Your Questions About Commercial Moving
If you are planning an office relocation , it is important to understand the process to know what to expect from your commercial move. Keep reading to learn the answers to some of the most commonly asked questions about commercial moving:
How Does the Commercial Moving Company Figure Out the Cost?
If you are moving your office, you probably have a budget to which you must abide. The commercial movers use the size of your move, the amount of movers and trucks needed, the time, distance, and additional services to figure out how much your move will cost. The moving company sends a representative to your office to give you an accurate estimate for your costs.
What Do I Do to Plan a Commercial Move?
If you are planning to move an office that is 5,000 square feet or smaller, you should set aside about two weeks to plan the move. Find a quality moving company that can handle the logistics of the actual relocation so you and your employees can focus on the transition to the new office space.
Do I Have to Be there for the Actual Move?
Although you do not have to plan your move during normal business hours, you do need to make sure that there is a member of your management team present during the move. The moving company might need to ask you additional questions or get certain permissions during the relocation.
Do We Have to Pack the Office?
Chances are that you have a lot of equipment and important paperwork in your office. If you need some help, the corporate moving company provides full or partial packing services to simplify the process of relocating. They can also get rid of the boxes once they are done with them so you and your staff can focus on returning to running your business. You can also take advantage of the company’s record retention services to store your important paperwork during the transition.
A Look at U.M.C. Moving’s Services
Whether you need commercial moving or storage services, U.M.C. Moving helps you get the job done quickly and efficiently. Since 1992, we have served as one of the top corporate moving companies in the Tri-State area.
We offer office moving, warehousing, and records retention services to help you operate your business. Whether you are relocating your office within a building or across the country, we have the equipment and the experience necessary to do the job right. We can accommodate small and large office moves.
We also have climate-controlled warehouse storage for your extra furniture and office items. If you do not have the space for all of your documents, we also provide records retention services. Check out this video to learn more about the U.M.C. advantage.
When it comes to office moving in New York City, no one does it better than U.M.C. Moving Company. With more than twenty years in the industry, we know what it takes to successfully relocate a corporate business without interrupting the flow of your company.
Our staff has extensive experience and knowledge that they can use to help you experience the smoothest move possible. With 65 full-time employees, we have the manpower to give you the corporate moving services you deserve. We sit down with each client to figure out their needs and determine the best way to move them without hassle.
If you are looking to relocate to a new location in the city, U.M.C. Moving Company is here for you. We give you easy access to moving and record retention services that keep your office functional during this transitional period. Whether you are moving across the street or across the city, we are always here to help you do it with as little hassle as possible.
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