What Affects Your Relocation Costs?

When you are planning ahead for a corporate relocation, it is very important to create your budget in advance. Before your relocation, a corporate relocation specialist can provide you with a detailed estimate of the costs that will be associated with your move. Investing in professional moving services in New York City will help you ensure that your relocation is accomplished swiftly and successfully. To help you plan ahead for any expenses that will be associated with your move, here is a brief tour of some of the factors that will affect your relocation costs. budget - planning

Distance of Move

One of the initial factors that will be used to calculate your relocation costs is how far you will be moving your offices. A move across town will typically be less expensive than a major, cross-country move. With information about the distance of your move, your relocation specialist can start helping you calculate costs.

Quantity of Items

Along with factoring the distance of your move, your relocation specialist will also calculate your expenses based on the quantity of items that you will need to move from your old office to your new space. Some common office items that are moved during a relocation project include computers, copy machines, file cabinets, and mechanical devices. Since many of these items are heavy and bulky, they will need to be handled using special moving equipment.

Timeline of Move

When you are moving under a tight deadline, you may find that your relocation costs are higher. If your movers have ample time to pack, ship, and deliver all of your office items, they may be able to keep your relocation costs lower. In order to keep your relocation costs lower, you will want to plan ahead and provide your movers with plenty of time to accomplish their tasks.

Special Considerations

A final factor that will be used to calculate your relocation costs is any other special considerations or tasks that will need to be completed during the process. You may want to ask your movers to assist you with document shredding or other special relocation services.

Essential Tips for Moving Your Manhattan Business

In Manhattan’s ever-changing urban climate, businesses often find that they benefit from moving to a new neighborhood or area of their borough. When you decide to embark on corporate relocation, you will find that your new office space provides you with many distinct advantages. A team of professional movers in New York City will have the knowledge and expertise that is required to successfully accomplish a Manhattan move. Read on for an overview of some tips to keep in mind when you are planning to move your Manhattan business. office - moving

Hire a reputable relocation company.

Rather than taking care of all the details of your corporate move on your own, you will have an easier time if you hire a team of professionals to help you with your move. A company that specializes in corporate relocation can assist you throughout every phase of relocating your business. By working with a company that specializes in services in Manhattan, you can rest assured that your movers will be comfortable working in a busy urban environment.

Create a budget and timeframe.

Once you have hired your relocation specialists, you will be ready to create a budget and timeframe for your move. By talking to your relocation experts about your expectations for your budget and timeframe, you can ensure that you are fully satisfied with the speed and cost of your services. Your relocation team can also tell you whether you have allowed enough time for every phase of your Manhattan move.

Research your new location.

Whether you are moving to a new part of the borough, or will be relocating your business out of New York City entirely, it is important to research your new business location prior to your move. By learning about your new location, you can help your clients and employees prepare themselves for your big move. Once you have found a location that is perfectly suited for your business, you will be ready to start the relocation process in Manhattan.

How to Set Up a New Workspace

A corporate relocation will provide you with the perfect opportunity to organize your workspace. In this video, you will receive helpful tips and information for setting up your new workspace after a corporate relocation in New York City. When you are arranging your new desk, you will want to toss unimportant papers and file your essential documents. Placing small items in containers can also help to reduce clutter around your desk.

To ensure that you are able to set up your workspace as soon as possible after a corporate relocation, it is a great idea to hire a moving company to assist you with your move. Your movers will make sure that your documents, office furniture, and other items are carefully arranged in your new office space.

The Benefits of Off-Site Record Storage

Off-site storage and retention of files is very important to the health and function of your business. By creating and utilizing an off-site retention policy near New York City, your current location will have more room for expansion and storage. Your business’ important documents will also be better protected and organized for future use. These are necessary features to keep your business running smoothly and more profitably. Continue reading to learn more about the many benefits your business will experience with off-site record storage. retention - storage

You will have more space.

If you have a storage room or closet at your office location, then it is likely filled with several boxes of records. These records are rarely accessed, but according to certain rules and regulations, you need to keep them. Instead of continuing to use this area to store important documents, look for off-site record retention. Trusting your various files and documents with a professional record retention facility can free up a significant amount of space at your office location. This new space can be used for store expansion or for management purposes.

Your records are well-protected.

The longer that your important documents and files are kept at your store location, then the likelier that they will be damaged. Often, files are not protected correctly, which means they may become nesting material for mice or become destroyed from a roof leak. Instead of trusting that your current storage location is safe, trust your records to a document-specific storage facility. These areas have the necessary machinery, storage practices, and other techniques to keep your records well-protected while in retention.

Your records are organized and accessible.

Instead of keeping complicated records in boxes or filing cabinets, store them with a dedicated off-site record retention facility. These facilities can organize your store’s paperwork and important documents so they are easily accessed and well organized. This is a necessary feature in case your business must present any of your documents for tax purposes or audits.

Organizing Your Office Space

Office organization is essential to creating a productive and safe working environment. Your important documents, daily tasks, and miscellaneous office supplies should be well-organized in and around your office space. You can also utilize professional storage or a document retention policy to help in your organizing efforts. Here is a brief look at how to organize your office space and important documents near New York City:

As you can see in the video, finding a place for everything on your desk will streamline your working process and create a more productive space. Use trays to file your important documents throughout the day. Place drawer dividers to help separate and organize the miscellaneous office supplies in your drawers. Place the most used and important objects on your desk nearest you, such as a filing cabinet or printer.