Getting Organized for Your Document and File Retention Services
If you are planning a home or commercial move and need to keep important documents safe, you may wish to employ the services of a company offering record retention in NYC. First, however, you will need to organize your papers carefully. Sort your invoices, receipts, and other miscellaneous documents into different categories. You may need to keep some documents for longer than others.
Keeping Important Documents Safe
Place any documents which are difficult to replace in a secure, fireproof box. Such documents might include passports; Social Security cards; birth, marriage, and divorce certificates; medical prescriptions; stocks and bonds; and wills. You should also make an inventory of all household or office goods and furnishings. Create a list of all your bank accounts, credit cards, and financial information. You should also ensure that you create a document listing all-important contacts, such as doctors and next of kin. Make sure you make a backup of all the crucial information on a memory key, portable thumb drive, or online. Provide a trusted friend or lawyer with a copy of all the data.
Keeping and Discarding Documents
Find out which documents you will need to keep and which can be safely discarded. Create a folder for invoices and receipts. When you do discard documents, do so safely, by using a crosscut shredder. This will help prevent identity theft.
Invest in good quality hanging and drawer files, or sturdy, expandable folders. Make sure you only use leak-proof boxes, to safeguard your files from possible water damage. File tax returns by year. You will need to keep all tax documents for six years, in case of an IRS audit. Use a lockable filing cabinet to keep important documents safe. Hanging file folders can help you to organize your documents. Divide them into categories, such as home, school, healthcare, car insurance, home insurance, and taxes.
Tips for Shredding Your Business Documents
Now that identity theft has become such a big problem in this country, itâs important for business owners to shred all of their confidential documents once they are finished with record retention . If you own a business, you should spend some time thinking about how you are discarding your documents so that you can avoid becoming an identity theft victim. You can likely work with a company that specializes in record retention in NYC to have your documents destroyed safely. Check out some tips for shredding your business documents below.
Use the right shredder to get rid of important documents.
Different companies shred their important documents in different ways. Unfortunately, far too many of them still use shredders that simply cut documents into long strips before discarding them. This is dangerous because these strips could potentially be put back together by the wrong person. By using a more advanced shredder that cross cuts everything inserted into it, you will be able to sleep better at night knowing that your documents have been destroyed.
Hire a company to shred documents instead of asking your employees to do it.
These days, paper shredders are very affordable, so if you do shredding frequently, you might be tempted to purchase one and ask one of your employees to shred documents for you. If you only shred a small amount of documents from time to time, this might not be a bad plan. However, if you constantly have to shred a large amount of documents, you should hire a company to do it for you. It will allow your employee to focus on his or her job and not have to worry about shredding documents.
Make sure you arenât getting rid of any documents you might need in the future.
Record retention is something thatâs obviously essential for any business. The last thing you want to do is shred documents you might need later. If you need help with file retention, there are companies that can help you stay organized so that you donât shred anything that needs to be saved.
Spotlight on Corporate Relocation in NYC
Picking up an entire office and relocating it in a place like New York City can be a huge hassle if you donât know what youâre doing. Thatâs why you should use corporate relocation moving services to get the job done. U.M.C. Moving Co., Inc. has more than 20 years of experience when it comes to helping companies of all sizes move and can serve as your corporate moving company serving NYC .
In the months, weeks, and days leading up to a corporate relocation, there are many different questions that will run through your head. How are you going to keep all of your office equipment safe? Will it take longer than expected for your office moving? When will your office be up and running again? We can help you answer all of your questions and come up with a plan that will make your corporate relocation go smoothly. We have helped hundreds of businesses in the past and know how to move companies efficiently. When you call U.M.C. Moving Co., Inc. for assistance with corporate relocation, we will give you a free estimate based on your specific needs and get the relocation planning started right away.
Packing Fragile Items When You Move
Corporate moving companies will do everything in their power to keep your belongings safe when they move them, but there are also steps you can take to ensure that your fragile items wonât get broken. Watch this video to see how you should pack items that are going to be moved by a commercial moving company in NYC.
The key to keeping your fragile items safe during a move is to pack them properly in sturdy boxes. Corporate moving companies will try not to break anything during your move, but that will be difficult if you use cheap boxes or fill boxes up with too many items. An office relocation is stressful enough, so make life easier on yourself by packing your fragile items the right way so that nothing gets damaged.