Tips for Moving in Summer
U.M.C Moving in New York City
Moving Tips for Your Summer Move in New York City
If you’re planning to move during the summer, we recommend you plan ahead. New York City is one of the busiest cities in the world. Add in the blistering summer heat, and your move can be a very stressful day. U.M.C Moving has compiled a list of tips and advice to facilitate your move.
Issues You May Face When Moving in the Summer
A summertime New York City move can be a disaster if it’s not coordinated properly. New York is an ever-moving city; the streets are packed with people and cars, which can cause significant turbulence in your moving day plans. It’s also humid, leaving you and your belongings feeling sticky. Summer is also the most expensive time to move, as it’s the peak moving season.
Hire Movers With New York City Experience
New York City is unlike any other city in the world. An experienced New Jersey suburb mover will not be as effective at moving your belongings as quickly and safely as a seasoned New York City mover. A professional New York mover will know how to park correctly and squeeze furniture through tight spaces without damaging your items.
Strategically Pick Your Moving Dates
Summer is the busiest time to move, so a strategic moving day plan can save you headaches. Ask the building you’re leaving and the building you’re moving into if they have any other commercial moves scheduled for the day you intend on moving. This eliminates the possibility of moving traffic in the elevators and staircases, giving you one less hassle.
Take Precautions to Beat the Heat
It’s no secret that New York experiences extremely humid, sticky, and at times miserable summer weather. Prevent heat stroke by drinking a lot of water. Keeping a cooler nearby with water and cold towels is a good idea. We also recommend turning on the A/C at your destination so you can arrive and unload your belongings comfortably.
Start Your Moving Day Early
The earlier, the better! Early mornings in New York City tend to see less foot and vehicle traffic, giving you space to move your belongings quickly. Mornings are also a little cooler; an early move is a great way to beat the midday heat. Waking up early is tough, but New York City’s relentless traffic and humidity are tougher.
Pack Ahead of Time
An excellent way to save a bit of money during the prime moving season is to pack ahead and ensure everything is ready to be moved when the movers arrive. However, if packing an office is not something you have time or want to do, U.M.C Moving offers packing services to facilitate your move.
Rely on U.M.C Moving for Your Commercial Moving Needs
U.M.C Moving has more than 20 years of experience in commercial moving. We are fast, reliable, and trustworthy with your belongings. We pride ourselves on offering a full-service move, and providing friendly customer service. Moving with us saves you money, as we provide competitive prices for high-quality work. Let us show you why New York chooses U.M.C Moving.
Make Your Move Quick & Efficient With U.M.C Moving
U.M.C Moving is New York City’s leading commercial moving company, and our experts know all the details included in a hectic move in our busy city. Contact us to speak with one of our relocation experts or request your personalized estimate today!
What Is Office Liquidation?
If you think your corporate relocation in New York City is done once you’ve moved your belongings into your new space, think again. You’ll also have to clear out your old space and make sure it’s left in a “broom swept” condition. This means you can’t leave anything behind, or you’ll be slapped with fees and premiums for the extra work that your landlord will have to do before being able to find a new tenant. If you want to avoid the fees but you don’t have the time or capability of cleaning out your old office, then you need office liquidation services .
You can’t just abandon your old office once the important stuff is gone, but you might not be able to get back there and clean it out, either. Office liquidation is the process of breaking down any cubicles and furniture left behind, getting rid of the clutter and garbage, and handling the cleanup. It’s also a service that many office relocation companies offer. Leases typically mandate that the space is left in a “broom swept” condition, so the space should look like it did when you first saw it.
How to Help Your Employees Adjust to a Corporate Relocation
A corporate relocation in New York City can be a big step for your growing business, but remember that your business wouldn’t be at this level without the team that keeps it up and running. You never want to blindside your employees with a move, so keep them posted throughout the relocation process. Ask them what they like and don’t like about the current office space so you can make the new space even better, and talk about parking and other changes that might affect their daily commute. Here’s more on how to help your employees adjust to a corporate relocation.
Keep Them in the Know
Even if you’re staying within the same city, corporate relocation is still a big deal. This type of move is exciting, so share the news with your employees as soon as you decide it’s time to pick out a new space. It helps to be as transparent as possible throughout the relocation process. Check in with your team and let them know of any updates as they happen so they know exactly what to expect out of the relocation.
Ask for Opinions
If you really want to show your employees that you care about them and their comfort in the workplace, ask for their opinions during the relocation phase. Find out what your employees liked about the office space you have now so you can carry these elements to your new space, and learn about what they didn’t like so you know what to avoid. Workers spend eight hours or more in the office every day, and you have the power to make the workday more pleasant and productive. Ask the staff how they’d like the new space to be set up, what can be done to make them more comfortable, and how you can work together to improve productivity.
Change comes with the territory when you move your office, but some changes affect employees more than others. Let them know if there will be paid parking, and work with people whose commute may be affected by the move.
NYC’s Business Improvement Districts
Getting off the ground can take time for a small business that’s just starting up, but moving to a business improvement district can help. This kind of relocation in New York City helps businesses, customers, and the community as a whole. Watch this video and find out what business owners should know about NYC’s business improvement districts.
New York City’s business improvement districts aim to enhance the community by bringing all aspects of it together. Small businesses, residents of the area, and property owners all stand to benefit in their own ways. Businesses get more attention from prospective customers as well as the ability to network with other owners, property owners can fill vacant spaces with incoming businesses, and shoppers can buy products from local vendors who live in the community. Customers tend to create stronger bonds with business owners when they know they live locally, so the neighborhood thrives.
Essential Rules of Record Retention
Even though you may have digital backups of your files, your business is still obligated to retain physical records for a certain period of time. The retention process in New York City is easier when you know how long you need to keep your records for, and you can use this information to create a retention policy for your staff to follow. The records you store need to be in acceptable condition so you can refer to them if you need to, which means youâll have to find a way to keep them safe throughout the retention period. Read ahead for a look at the essential rules of record retention.
Know Your Minimums
You need to keep important documents around for a specific period of time, but that timeframe depends on the type of document. Certain documents, like Bylaws and Share Transactions are crucial to your business and should be retained for as long as possible. There are other important documents that come with legal record retention periods. Most documents that youâre legally required to retain should be kept for a minimum of seven years. This includes documentation of credits, income, and employee payroll. You should also hold onto leases and contracts for four or more years after the end of the term.
Create a Policy
Knowing how long you should keep your important documents allows you to set up an effective retention policy. Record retention might not be something you think about every day, so rather than looking up the minimums every time you need to know them, create a retention policy. The policy should outline how long each type of document needs to be retained, as well as when and how you can get rid of documents that have passed the retention period.
Store Records Safely
Part of record retention is keeping your documents safe. Thereâs no use in retaining documents if theyâre destroyed when you pull them up, so consider hiring a professional record retention service for assistance. The pros will keep your documents safe, and theyâll make sure they donât end up in the wrong hands.
Office Relocation is Our Specialty!
If youâve outgrown your office space, then moving can dramatically improve the way you do business. When a corporate move is on the horizon, you can rely on UMC Moving in NYC . Our skilled team of moving professionals has been managing corporate relocations for more than 20 years, and we remain committed to helping businesses of all sizes execute flawless, stress-free moves.
When you choose UMC, youâll work with a senior management team member, who will walk you through every step of the moving process. We will survey your office and inventory and create a moving timeline for your consideration. Once we begin working on your move, weâll make suggestions along the way to cut your costs and limit downtime for your business. Our extensive moving resources mean that we have the equipment that is necessary to relocate your office efficiently and safely. Thanks to our state-of-the-art communication, we can respond to all of your queries immediately, so you can continue to focus on what you do bestârunning your business.
Creating a Project Team for Your Upcoming Corporate Move
During your corporate relocation in NYC , having a project team that is focused on ensuring that your move goes smoothly is extremely important. Your project team can work directly with your moving company to minimize your companyâs downtime and prevent avoidable delays.
Watch this video for some advice on selecting your corporate relocation project team. Your team members should have a proven track record of overseeing large projects with impeccable attention to detail and accountability. Once your team is in place, determine how often you will meet with them to discuss things like your moving calendar, packing, and transferring things like phone lines, internet connections, and utilities.
Tips for Planning a Corporate Move in NYC
As businesses grow and change, they often find themselves sitting in offices that no longer work for them. An office that is a bad fit can compromise productivity and hamper employee satisfaction, but the idea of a corporate move can be overwhelming. Fortunately, there are steps you can take to ensure that your corporate move in NYC goes smoothly and doesnât disrupt your business. These tips will help you pull off your corporate move without causing chaos at your business.
Work with a Corporate Relocation Company
Rather than adding the task of planning your move to your plate, turn the job over to an experienced team of corporate relocation movers. By working with a company that specializes in corporate relocation, youâll get the benefit of their experience as well as a dedicated team of people working to facilitate a smooth moving experience for your business. With your movers focusing on the relocation, you can focus on continuing to run your business.
Organize a Team in Your Office
For efficient communication and planning, organize a project management team in your office to take the lead on moving-related tasks. This team can work closely with your corporate movers on creating a timeline for your relocation and executing the things that need to be done to prepare. If you have a large office, it can helpful to have someone from each department of your business on the relocation team, so that they can then take responsibility for ensuring that move-related work is completed within their own departments.
Plan for Customer Support on Moving Day
Determine how you will meet the needs of your customers on your moving day. This may involve leaving internet and phone service active at both locations for a period of time or allowing employees to work from home. It may also be helpful to let regular customers know when you will be moving so you can try to meet their needs before moving day. Keep in mind that employees should stay home on moving day, aside from a small number of managers. Asking employees to help while moving opens you up to insurance issues, and they can make it more difficult for the movers to do their job.
Records Keeping for Small Business Owners
Keeping records is an essential part of doing business, but it can also be confusing and even burdensome to small businesses, who are already trying to juggle demanding workloads. Although you canât skip your records keeping responsibilities as a business owner, you can find effective ways to manage them. Here is what you need to know about business record retention in NYC for your small company.
Retain the Source Documents
Ideally, the records you keep should be the original, source documents, rather than copies. For financial records, this means keeping canceled checks, cash register tapes, credit card slips, and financial statements from your bank. Corporate documents, such as meeting minutes, property mortgages and leases, charters, licenses, and copyrights, should also be original documents. If you need to produce this information for tax purposes or a legal case, having the originals can be very important.
Know How Long to Keep Records
Some documents, such as those that are related to establishing your business, should be kept indefinitely. Records retention for tax purposes is different. Generally, you should hold on to tax records for as long as the IRS could request them. Employee records should be kept for four years. Keep records of taxes owed for at least three years. The IRS has different rules for a variety of different business documents, which can be found on their website . Your business accountant can also help you determine how long record retention is necessary for financial documents.
Use Off-Site Storage
Not only does retaining records off-site make sense from a space perspective, but it is also safer and more secure. An off-site records retention facility will provide your important documents with greater security from fire, flood, theft, humidity, and other issues. Your records will also stay organized so that they are easy to access when you need them, and tracking software will let you know when the records were accessed and who accessed them, adding an extra layer of security.
Reasons to Take Advantage of Professional Record Retention and Storage Services
Your business needs to hold onto certain kinds of records in their physical forms. Business record retention in New York City is partially governed by federal law, so thereâs certain patient and client information that your company might be legally required to retain. This might be tricky if you donât have a lot of space to work with, and a cluttered office could also make it difficult to keep your documents safe. The record retention professionals can help you store your physical records, and they can help you destroy them when youâre done as well. Read on as we look at why you should use professional record retention and storage services.
Save Office Space
The proportion of paperwork your company generates to the size of your office space might not be favorable, which means you wonât have the physical capacity to store your records and important documents. You also donât want to be tripping over boxes of files while youâre trying to conduct your daily business. You can save space in your office by working with professional record retention and storage services. The professionals can help you uphold your retention policy without taking up too much of your valuable office space.
Keep Your Documents Safe
Saving your important documents is a useless practice if you donât keep them in decent condition. Physical documents are susceptible to threats that their digital copies are not, and these hazards are important to consider. Paper products can become damaged when theyâre stored in the wrong conditions. Business record retention and storage professionals will be able to keep your records in perfect shape, so theyâll be ready and waiting for you when you need them.
Destroy Your Archive
Most records only need to be kept for a certain amount of time. Unless the documents are still useful to you or your clients after this period expires, you can destroy them. This frees up more space and makes sure that sensitive information doesnât get picked up by the wrong people. Professional business record retention and storage companies can help you dispose of your records once you no longer need them.