Reasons to Move Out of Your Home Office

Commercial Movers Serving NYC If your home office provides too many distractions or you have simply outgrown the space, it might be time for a corporate relocation . Commercial movers serving NYC can help you transport your furniture and equipment to a new office. U.M.C. Moving Co., Inc. offers moving services for those who need them.

Moving to a new office can be stressful, which is why you need to work with a company that you can trust. Professional movers can create a plan to help you move out of your home office and execute it in a timely fashion. With the help of a professional team on your side, you can focus on the growth of your company as your needs evolve. Transitioning your office from your home can have a number of benefits—including a more professional appeal, greater customer accessibility, and the potential for further future expansion.

How Long Should You Retain Records?

Utilizing a Professional Record Retention and Storage Service One of the keys to running a successful business is record retention . You will want to be sure that you keep the records that you might need on hand at all times. Knowing what to keep and what to discard can be confusing, though, so you may need some assistance with record retention in NYC. Utilizing a professional record retention and storage service will let you maintain more complete records without compromising valuable office space, should an audit ever arise. Here are some helpful tips as far as what you should keep:

Keep business income tax return records for at least seven years.

If you have the room to do it, you should try to keep income tax returns for as long as possible. Not only will they help you should the IRS ever audit your business, but they will also make it easier to complete future returns. If you are trying to save space, retain files for the past seven years, as this is as far back as the IRS may file an audit.

Keep employment tax records for at least four years.

When you have employees, you will need to provide them with tax records at the end of each year. These records will include names, social security numbers, wages, pension payments, and more. The IRS recommends file retention for four years after the date on which the taxes were due to be paid.

Keep all business ledgers, journal entries, and other documents for at least seven years.

This category is trickier than the other categories listed here, because there are many different documents that could fall into “other.” For example, annual reports, Board of Director information, and even supportive tax records are included. In general, seven years is the guideline for record retention, but your accountant may advise you to hang on to these items for as long as possible in certain situations.

Keep human resource files for former employees for at least seven years.

Regardless of an employee’s reason for leaving your company, you should keep their information on file. You should also keep the information of any job applicants who were not hired at your company for three years for more complete record keeping.

Creative Shelving Ideas

As a business owner, you need to practice record retention in order to keep all of your important files in order. But that doesn’t mean that you have to clutter your office with unsightly filing cabinets. You can use regular bookshelves for your records retention in NYC . Watch this video to see how it can be done.

The great thing about using shelves to store your important files is that it will force you to put them into categories that make them much easier to find. This method also has the advantage of putting all of your files at your fingertips, which will make file retention more convenient. Additionally, you will have the option of buying any bookshelf you want as opposed to the limited options that come along with filing cabinets. Look for one that is functional for record retention and that enhances the look and feel of your entire office.

When Should You Move Out of Your Home Office?

office move near nyc Working out of your home can be very convenient and beneficial, but at some point, you may outgrow your home office and need to relocate. Commercial movers can help make this process easy. You can start your office move near NYC today and find a bigger space for your company by starting with the help of local, professional movers. Here are a few signs that you need to move out of your home office.

You are meeting with clients at your home office more often.

If you only have to invite clients to your home occasionally, a home office may suffice. If you are inviting clients to your home a few times a week or more, however, you may not feel as comfortable working from home. A more professional office will leave a better impression on people and help you retain the privacy of your household.

You have more equipment than your home office can handle.

When you first put your home office together, chances are you have a computer, a printer, a desk, and a few other small pieces of equipment. As your business grows, you will need to acquire more equipment and, eventually, it simply will not fit in your home office anymore.

You recently hired new employees to work alongside of you.

Unless you have a home office that occupies an entire basement or floor of your home, you probably won’t be able to accommodate many additional employees comfortably. Once you hire a team, you will want the comforts that come along with a bigger office.

You are having trouble concentrating because of distractions.

No matter how big or small your company is, working at home can be very distracting. From the mailman stopping to your home phone ringing constantly to your kids asking you questions, there are plenty of potential distractions at home. When the home environment just will not cut it anymore, a dedicated office is exactly what you need . Call commercial movers to help you with an office relocation.

Signs You Need a Bigger Office

expand into bigger offices nyc As your business grows, sometimes it is important to expand into bigger offices . If you’re starting to feel a bit cramped, it might be time to make the move. Although it may be tempting to simply make the most of the space you have, chances are that you’ll need more room in order to get more done. With that in mind, here are a few signs that you should be considering office relocation in NYC.

Shared Desk Space

Are your employees currently sharing desk space in order to maximize the potential of your office? This isn’t necessarily a bad idea, but it can also lead to distractions that will make it more difficult for employees to get their work done. Sharing desk space can also result in poorly organized files, which can become a costly headache if you’re not careful.

Cramped Quarters

Even if your employees aren’t sharing desk space yet, there could still be an issue with distractions if they are tightly packed together. When an employee can’t hear a client over the phone because their co-workers are louder, that can be a problem. Don’t let your customer service suffer due to a problem that could be solved by corporate relocation.

Poorly Organized Inventory

Depending on the purpose and size of your office, it may be necessary to combine inventory. Unless your inventory is well organized, this could make it more difficult to find the products you are trying to sell. Corporate relocation can help by providing more space and making inventory organization much easier.

Lack of Storage Space

In addition to running out of space for your inventory, if you don’t even have enough room for standard office supplies and other equipment, there’s probably a problem. The harder it is to find more ink or paper for your printer, the more difficult the day-to-day operations of your office will be. If storage space is becoming an issue, it may be time to consider office relocation.