A corporate relocation in New York City can be a big step for your growing business, but remember that your business wouldn’t be at this level without the team that keeps it up and running. You never want to blindside your employees with a move, so keep them posted throughout the relocation process. Ask them what they like and don’t like about the current office space so you can make the new space even better, and talk about parking and other changes that might affect their daily commute. Here’s more on how to help your employees adjust to a corporate relocation.

Keep Them in the Know

Even if you’re staying within the same city, corporate relocation is still a big deal. This type of move is exciting, so share the news with your employees as soon as you decide it’s time to pick out a new space. It helps to be as transparent as possible throughout the relocation process. Check in with your team and let them know of any updates as they happen so they know exactly what to expect out of the relocation.

Ask for Opinions

If you really want to show your employees that you care about them and their comfort in the workplace, ask for their opinions during the relocation phase. Find out what your employees liked about the office space you have now so you can carry these elements to your new space, and learn about what they didn’t like so you know what to avoid. Workers spend eight hours or more in the office every day, and you have the power to make the workday more pleasant and productive. Ask the staff how they’d like the new space to be set up, what can be done to make them more comfortable, and how you can work together to improve productivity.

Discuss Changes

Change comes with the territory when you move your office, but some changes affect employees more than others. Let them know if there will be paid parking, and work with people whose commute may be affected by the move.

Getting off the ground can take time for a small business that’s just starting up, but moving to a business improvement district can help. This kind of relocation in New York City helps businesses, customers, and the community as a whole. Watch this video and find out what business owners should know about NYC’s business improvement districts.

New York City’s business improvement districts aim to enhance the community by bringing all aspects of it together. Small businesses, residents of the area, and property owners all stand to benefit in their own ways. Businesses get more attention from prospective customers as well as the ability to network with other owners, property owners can fill vacant spaces with incoming businesses, and shoppers can buy products from local vendors who live in the community. Customers tend to create stronger bonds with business owners when they know they live locally, so the neighborhood thrives.

Even though you may have digital backups of your files, your business is still obligated to retain physical records for a certain period of time. The retention process in New York City is easier when you know how long you need to keep your records for, and you can use this information to create a retention policy for your staff to follow. The records you store need to be in acceptable condition so you can refer to them if you need to, which means you’ll have to find a way to keep them safe throughout the retention period. Read ahead for a look at the essential rules of record retention.

Know Your Minimums

You need to keep important documents around for a specific period of time, but that timeframe depends on the type of document. Certain documents, like Bylaws and Share Transactions are crucial to your business and should be retained for as long as possible. There are other important documents that come with legal record retention periods. Most documents that you’re legally required to retain should be kept for a minimum of seven years. This includes documentation of credits, income, and employee payroll. You should also hold onto leases and contracts for four or more years after the end of the term.

Create a Policy

Knowing how long you should keep your important documents allows you to set up an effective retention policy. Record retention might not be something you think about every day, so rather than looking up the minimums every time you need to know them, create a retention policy. The policy should outline how long each type of document needs to be retained, as well as when and how you can get rid of documents that have passed the retention period.

Store Records Safely

Part of record retention is keeping your documents safe. There’s no use in retaining documents if they’re destroyed when you pull them up, so consider hiring a professional record retention service for assistance. The pros will keep your documents safe, and they’ll make sure they don’t end up in the wrong hands.

If you’ve outgrown your office space, then moving can dramatically improve the way you do business. When a corporate move is on the horizon, you can rely on UMC Moving in NYC. Our skilled team of moving professionals has been managing corporate relocations for more than 30 years, and we remain committed to helping businesses of all sizes execute flawless, stress-free moves.

When you choose UMC, you’ll work with a senior management team member, who will walk you through every step of the moving process. We will survey your office and inventory and create a moving timeline for your consideration. Once we begin working on your move, we’ll make suggestions along the way to cut your costs and limit downtime for your business. Our extensive moving resources mean that we have the equipment that is necessary to relocate your office efficiently and safely. Thanks to our state-of-the-art communication, we can respond to all of your queries immediately, so you can continue to focus on what you do best—running your business.

During your corporate relocation in NYC , having a project team that is focused on ensuring that your move goes smoothly is extremely important. Your project team can work directly with your moving company to minimize your company’s downtime and prevent avoidable delays.

Watch this video for some advice on selecting your corporate relocation project team. Your team members should have a proven track record of overseeing large projects with impeccable attention to detail and accountability. Once your team is in place, determine how often you will meet with them to discuss things like your moving calendar, packing, and transferring things like phone lines, internet connections, and utilities.

As businesses grow and change, they often find themselves sitting in offices that no longer work for them. An office that is a bad fit can compromise productivity and hamper employee satisfaction, but the idea of a corporate move can be overwhelming. Fortunately, there are steps you can take to ensure that your corporate move in NYC goes smoothly and doesn’t disrupt your business. These tips will help you pull off your corporate move without causing chaos at your business.

Work with a Corporate Relocation Company

Rather than adding the task of planning your move to your plate, turn the job over to an experienced team of corporate relocation movers. By working with a company that specializes in corporate relocation, you’ll get the benefit of their experience as well as a dedicated team of people working to facilitate a smooth moving experience for your business. With your movers focusing on the relocation, you can focus on continuing to run your business.

Organize a Team in Your Office

For efficient communication and planning, organize a project management team in your office to take the lead on moving-related tasks. This team can work closely with your corporate movers on creating a timeline for your relocation and executing the things that need to be done to prepare. If you have a large office, it can helpful to have someone from each department of your business on the relocation team, so that they can then take responsibility for ensuring that move-related work is completed within their own departments.

Plan for Customer Support on Moving Day

Determine how you will meet the needs of your customers on your moving day. This may involve leaving internet and phone service active at both locations for a period of time or allowing employees to work from home. It may also be helpful to let regular customers know when you will be moving so you can try to meet their needs before moving day. Keep in mind that employees should stay home on moving day, aside from a small number of managers. Asking employees to help while moving opens you up to insurance issues, and they can make it more difficult for the movers to do their job.

If you have been considering relocation for your business, now may be the time to make your big transition. When you hire a company that specializes in corporate relocation in New York City , you will be able to easily and effectively transplant your business into its new space. By hiring moving services for your relocation, you will be able to focus on keeping your company profitable before, during, and after your move. Let’s take a look at some signs that you are ready for that big relocation.

You are struggling to find qualified employees.

Hiring and training a qualified workforce is an essential part of running a business. When you find that it is very difficult to source qualified candidates for your open positions, your problem may lie in your location. Moving to a new city or neighborhood will open up opportunities to draw in new members to your team. After your relocation, you may find that you have no trouble finding and hiring the right workers.

You are having trouble managing your operating costs.

Location can lead to higher operating costs, such as high rent or steep shipping fees. To cut down on your operating costs, think about relocation for your company. As you are seeking a new location for your business, look for a space that offers affordable rent in a good location. Once you have made your move, you are likely to find that your operating costs are more manageable.

You are not reaching your desired demographic.

Whether you own a retail shop, or offer professional services, it is critical to find a location that is appealing to your target demographic. If you have started to notice that you are not drawing in enough customers, this may indicate that you need to relocate your business. A savvy relocation in an up and coming neighborhood could provide your business with the boost that it needs to become highly profitable.

You need to have a safe place to store your records when you run a business, so a retention process in New York City is something you need to think about. At UMC Moving, it’s our job to provide quality moving services as well as record retention storage services. You need to keep your records in top shape, but that’s not always an easy task to accomplish. That’s where UMC Moving comes in. If you’re wondering how you can keep your business records safe, continue reading for a look at our record retention storage services.

A storage space is often necessary for your records, but it helps when it’s both physical and digital. The O’Neil Record Storage software that we use at UMC Moving is extremely high tech and can track each box as soon as it arrives on site. There will be a history log for each item that comes through, so you can always find out how many times you have accessed your file. Every item is labeled and scanned, with a content description in the database. We handle climate control, online access, and barcode inventory, and we have more than 80 years of experience in the industry.