Developing a standardized procedure for records retention in NYC is crucial for every business. There are certain records that you may be required to retain by law, and others that you might just want to keep to make it easier to do business. Regardless of the purpose of your records retention, your records retention policy must be understood and followed by everyone in your company.
To create a standardized records retention policy, you must determine which records you need to retain, for how long, and how they will be stored and accessed. Some records must be permanently retained, while tax records and business records can be destroyed after a certain period of time. You should consult with an attorney to determine how long you need to retain all of the important documents that pertain to your specific line of business.
Once you have established your records retention policy, you need to coordinate records storage and archive destruction procedures. If you use a secure storage facility that specialized in records retention, youâll need to create a complete inventory of your records storage. Records retention storage facilities also typically offer secure archive destruction services.
Whether your company is moving into a brand new office or you are expanding into another office location, planning an office relocation in NYC can be overwhelming. Youâll need to hire commercial movers who specialize in corporate relocation services, create a record retention plan, and consider office furniture liquidation or office furniture installation. Here are some facts about corporate relocation that will make your office moving process much easier.
Hire a Corporate Moving Company
Planning a move is daunting, and a corporate moving company that specializes in office moving can offer valuable office relocation tips and help. If you begin preparing for your officeâs relocation far enough in advance, youâll have the time to seek out the most experienced commercial movers in your area. You should look for a corporate moving company that offers a wide variety of corporate relocation services beyond just office moving help. Try to find a company that offers computer relocation services, archive destruction services, and provides help with records and file retention and storage.
Discuss Records Retention, Archive Destruction, and Storage
You and your team should have a comprehensive plan in place to ensure secure record retention during your office relocation. If you need to move files and records into storage while preparing for your office move, your corporate moving company can help you find secure storage. Records storage is also extremely useful if youâre moving into a smaller office, or just want to streamline your new office space. An office move is also the perfect time to free up space by investing in secure archive destruction for records and files that you no longer need to keep.
Plan for Furniture Liquidation and Installation
If your new office already has furniture, you should begin the office furniture liquidation process to get rid of unneeded office furniture and enhance your budget for office moving. If you are planning on getting new office furniture or are moving existing furniture to your new location, your corporate moving company can help you with office furniture installation.
As you prepare for office relocation, you should look into hiring a commercial moving company in NYC that can provide valuable office moving services that will help you remain organized and on track. If you need to downsize before your corporate move, you should consider office furniture liquidation. If you have business records that need to be safely stored, you can find a records retention storage facility.
Watch this video for more tips on organizing, packing, and downsizing in preparation for an office relocation. After watching, contact a corporate moving company that offers corporate relocation services to discuss your office moving needs.