Developing a standardized procedure for records retention in NYC is crucial for every business. There are certain records that you may be required to retain by law, and others that you might just want to keep to make it easier to do business. Regardless of the purpose of your records retention, your records retention policy must be understood and followed by everyone in your company.
To create a standardized records retention policy, you must determine which records you need to retain, for how long, and how they will be stored and accessed. Some records must be permanently retained, while tax records and business records can be destroyed after a certain period of time. You should consult with an attorney to determine how long you need to retain all of the important documents that pertain to your specific line of business.
Once you have established your records retention policy, you need to coordinate records storage and archive destruction procedures. If you use a secure storage facility that specialized in records retention, youâll need to create a complete inventory of your records storage. Records retention storage facilities also typically offer secure archive destruction services.