Whether you have a record retention policy in place or not, it is always good to have a reminder of why you need business record retention near New York City . By establishing a retention policy, your business will have organized access to all of your files in a secure location. Letâs take a closer look at why your business should have a record retention policy.
To Abide by Official Regulations
There are many state and federal regulations that state a business must have clear records. These records might be customer and business transactions, tax records, and employee records. Within regulations, some records need to be retained for a certain amount of time, such as tax records and employee files. Instead of keeping your businessâ files cluttered and unorganized in an office room, instate a retention policy that keeps your files professionally organized and out of the way. This will help your business to meet any regulations that it is subject to.
To Conduct Smooth Audits
No matter how often your company has an audit, whether internally or from an outside company, you want the process to go smoothly. Auditors must examine your office records to ensure that your business and employees are maintaining sound company policies. To help this process go as quickly and smoothly as possible, make sure all important documents and files are part of a strong retention policy. Your auditors should be able to access all files if and when they need them, making your audit process a smooth endeavor for everyone involved.
To Sort All Documents
Over time, your business has likely accumulated a wealth of documents, whether they are important, up-to-date, or simple pieces of scrap. By enforcing an official retention policy, you and your employees can sort through your files to separate recyclable files from the ones that must be kept. You can also use your retention policy when it comes time to purge old documents that you no longer need to keep. A sound retention policy will keep your business better organized so you can focus on your customers and vendors.