Office organization is essential to creating a productive and safe working environment. Your important documents, daily tasks, and miscellaneous office supplies should be well-organized in and around your office space. You can also utilize professional storage or a document retention policy to help in your organizing efforts. Here is a brief look at how to organize your office space and important documents near New York City:

As you can see in the video, finding a place for everything on your desk will streamline your working process and create a more productive space. Use trays to file your important documents throughout the day. Place drawer dividers to help separate and organize the miscellaneous office supplies in your drawers. Place the most used and important objects on your desk nearest you, such as a filing cabinet or printer.

Has your office or place of business been stagnant or lacking in customers lately? Has rent been steadily increasing where your office is currently located? If the answer to either question is yes, then it may be time to consider a relocation in New York City. One of the best places to open up a new shop or move an office to is Brooklyn. If you have been on the fence about a corporate relocation to Brooklyn, then here are a couple benefits you may not have considered yet:

• Brooklyn is known for being less expensive to live and shop in compared to Manhattan. The same is true for businesses. With a move to Brooklyn, you may be spending less in rent, which will save you a significant amount of profits in no time.
• Brooklyn has been an up and coming location for many years now. It attracts families, young adults, and startup companies. By moving your office to Brooklyn, you can take advantage of the diversity that Brooklyn attracts.
• Since Brooklyn attracts startups and young adults, there is no shortage of qualified employees. You can hire fresh, trainable workers who will help your business grow.

Moving may not seem like it should cost much, but when you factor in the cost of moving companies , packing supplies, traveling costs, and so many more hidden expenses, you may soon feel overwhelmed. If you are doing an office or corporate relocation in New York City, then you have even more costs to consider, such as employee pay. To save yourself some stress, and lower your risk of going over budget, here are some simple steps to creating a moving budget:

• Determine how much you can really spend on moving and storage costs. Once you have a definite number in mind, you can start planning out the budget.
• Divide the budget into separate categories. Your categories might include packing supplies, moving companies, employee travel expenses, storage costs, and many more. By having these categories laid out, you can better see and allocate where your budget will be throughout the move.
• Always keep some leftover money in the budget for unseen costs. These costs may come from an employee lunch you had not planned or extra moving costs. By having some wiggle room in your budget, you are less likely to go over it.

Important documents should be organized, filed, and cataloged before you place them into storage . Use this organizing opportunity to determine documents that you can discard and documents that you should retain in New York City.

Back up Documents Digitally

Before putting any important documents into storage, you must ensure that they are backed up onto a digital file. Your digital files should be well-labeled and organized within your computer system too. This backup filing system will protect your important documents in the event they become damaged or lost in storage. Ensure that your digital system is well-protected with password codes and other digital protection systems. This, in addition to a secure storage facility, will make sure that all copies of your documents are protected from potential thieves, as well.

Organize Documents by Need

As you prepare your documents for storage, take the time to organize your files by your frequency of need and their importance. This will help you find important files as you need them. For example, many tax files or employment paystubs do not need to be seen frequently. They are important and necessary, especially around tax season, but they do not need to be located toward the front of your filing cabinet or filing system. You can also use this organization time to determine files that do not need to be kept at all. Some important documents, such as credit card statements, are already kept online with their respective companies. You may choose to shred and recycle these files to create more storage room.

Catalog Your Filing System

In addition to organizing your files by need and importance, you should keep a simple catalog to help you find these documents. This catalog will be similar to a table of contents found in a book. Professional retention storage companies often have a barcode system to help catalog files and items. You may prefer to have a keyword system for your digitally-backed files.

When planning your office move near New York City, it is very important that your move be planned and executed by the professionals at U.M.C. Moving Co., Inc. By scheduling U.M.C. moving services, your business will be in safe and efficient hands so that there is very little down time that might hinder the productivity of your business. Here is a brief look at how scheduling your move with U.M.C. should be done:

To minimize any down time or possible loss of sales, you should plan your office relocation outside of your business hours. This will reduce the number of customers trying to contact the store, and it will ensure that there are fewer employees and customers that may get in the way of the moving process. With U.M.C., your move can be scheduled for the middle of the night, if that will affect your business the least. The options are completely open, as long as you contact U.M.C. to schedule your move well ahead of time.

As a business owner, there is a good chance that you have collected sensitive information about your clients over the years. In order to ensure the trust of your clients, while also organizing your filing system, you may want to hire a record retention service in NYC . By following a strict retention policy, you can make sure that any important documents are protected and organized. As you are going through the retention process, you will need to make sure that any documents pertaining to sensitive client information are fully secured. Here is an overview of how record retention can keep your confidential client information protected.

Keep information organized.

When your important documents are not properly organized, confidential information may wind up being stored along with public records and other non-sensitive documents. With record retention services, you will be able to keep all of your business documents and information properly organized. During the record retention process, a team of experts will carefully sort and file all of your paperwork.

Ensure proper security.

Keeping sensitive information at your business office could result in a security breach. To guarantee the absolute security and privacy of sensitive client information, you may want to invest in record retention services. With record retention, you will have the peace of mind that comes from knowing that your client’s confidential documents are stored in a completely secure facility. Depending on your business needs, you can also ask that your record retention pros keep track of any person who accesses your files.

Prevent fire or water damage.

Along with keeping your confidential client information protected from being shared, you will also want to ensure that your sensitive documents are not damaged during an emergency. A record retention facility will be fully water and fire protected, so you will not have to worry about losing important documents during an unforeseen accident. Overall, record retention is a fantastic investment in the security of your clients’ information.

A corporate relocation in NYC can be a savvy decision for your business. When you are gearing up for your move, you will need to make sure that your customers are aware of your relocation. In this video, you will receive tips and information about how to spread the word to customers. To raise awareness about your relocation, you will need to determine the precise date of your move. Next, you can send out an email or newsletter to your clients.

With services from a corporate relocation specialist, you will be able to have a smooth and seamless transition into your new office space. Your movers can help you pack and ship your office equipment, and they can also help to clean out your old office space.

When the time comes for an office relocation in New York City , there are some common moving and storage mistakes that can really set a business back. Keep your business running during the relocation, and call your corporate relocation specialist for help.

Mistake #1: Not Planning Ahead

With any type of move, you should be planning well in advance. During a corporate relocation, though, you have so many moving parts in the business that you should be planning even sooner. Be sure to book your moving company right away. You need a qualified and experienced relocation specialist who can help your office prepare. Make a few different lists of what is essential to continue day-to-day business and what items can be packed and stored before and after the move. Get your employees in on the move, and make sure they all understand what needs to be done ahead of time.

Mistake #2: Not Moving Essentials First

In order to make your corporate relocation as smooth as possible for the business side, then you need to make sure essential items are moved and installed right away. Many businesses find that after a relocation, the office is in disarray and no one is able to figure out what needs to be done. Mark your furniture, appliances, and necessary file cabinets as necessities that need to stay accessible for employees.

Mistake #3: Not Moving Electronics Correctly

Much of a business’s livelihood comes from its access to digital files, online content, and communication appliances, such as fax machines and telephones. If these technological appliances are moved incorrectly, then the business will suffer. If the electronics are uninstalled and/or unplugged in a way that creates a mess of cords, then employees will spend more time fixing the situation than working. Make sure to label every cord and take a picture of where they go in the back of the appliance. This will save some time after the office relocation.

Whether one office is moving near NYC, or there is an entire corporate relocation, there are a few reasons a business may need to move its company building. Businesses need to remain flexible and able to change with the market. They are able to do this effectively with trained commercial movers .

Better Growth Opportunities

Some businesses, especially smaller businesses, may find that their customer and employee market has shifted elsewhere. Maybe they have poor access to skilled employees, or their business is located in a less-than-desirable neighborhood. No matter the reason, when a company can say that business will be much more profitable after a move, then that company should start looking for real estate and calling the commercial movers.

Cheaper Real Estate

Whether a company wishes to conduct a full corporate relocation, or they want to shift the bulk of their operations elsewhere, when a well-priced piece of real estate pops up, they need to buy it quickly. Real estate is always a smart investment, especially if a company is already looking to relocate or open a new branch.

On the other hand, a company may wish to relocate because their current real estate location is becoming too high to pay. If a company can find better rent prices, they may need to relocate simply to save money and regain profits.

Building Renovations

Sometimes, a company may relocate its headquarters or franchise building temporarily. The current building may be undergoing renovations to update the technology, or there might be faults within the building that need to be fixed. There are many reasons a building may be in need of renovations, but it can affect a company either way. A temporary location needs to be found to accommodate the business and employees. Commercial movers need to be called who can handle sensitive materials, such as computer relocations and file retention. These same movers need to be relied on to move the materials back to the newly-renovated building, and the company can resume business as usual.

During corporate relocations, your business will most likely be moving computers along with other office equipment. Computer relocation in NYC needs to be handled with care. If you have hired commercial movers , then follow their directions about how best to protect your computers.

Watch the video for some helpful ways to keep your computer safe during a computer relocation. As one of the hosts in the video suggest, if you have kept the original packaging, then your computer will probably have the best protection. If you do not have the original packaging, then do everything you can to stabilize the computer and keep it from jostling during the move. You can wrap it in a blanket, bubble wrap, or a specialty box. Be sure to check all of the components before you start the computer up at your new destination. Sometimes, parts can shift during a move.