A corporate relocation will provide you with the perfect opportunity to organize your workspace. In this video, you will receive helpful tips and information for setting up your new workspace after a corporate relocation in New York City. When you are arranging your new desk, you will want to toss unimportant papers and file your essential documents. Placing small items in containers can also help to reduce clutter around your desk.

To ensure that you are able to set up your workspace as soon as possible after a corporate relocation, it is a great idea to hire a moving company to assist you with your move. Your movers will make sure that your documents, office furniture, and other items are carefully arranged in your new office space.

Office organization is essential to creating a productive and safe working environment. Your important documents, daily tasks, and miscellaneous office supplies should be well-organized in and around your office space. You can also utilize professional storage or a document retention policy to help in your organizing efforts. Here is a brief look at how to organize your office space and important documents near New York City:

As you can see in the video, finding a place for everything on your desk will streamline your working process and create a more productive space. Use trays to file your important documents throughout the day. Place drawer dividers to help separate and organize the miscellaneous office supplies in your drawers. Place the most used and important objects on your desk nearest you, such as a filing cabinet or printer.

Whether you have a record retention policy in place or not, it is always good to have a reminder of why you need business record retention near New York City . By establishing a retention policy, your business will have organized access to all of your files in a secure location. Let’s take a closer look at why your business should have a record retention policy.

To Abide by Official Regulations

There are many state and federal regulations that state a business must have clear records. These records might be customer and business transactions, tax records, and employee records. Within regulations, some records need to be retained for a certain amount of time, such as tax records and employee files. Instead of keeping your business’ files cluttered and unorganized in an office room, instate a retention policy that keeps your files professionally organized and out of the way. This will help your business to meet any regulations that it is subject to.

To Conduct Smooth Audits

No matter how often your company has an audit, whether internally or from an outside company, you want the process to go smoothly. Auditors must examine your office records to ensure that your business and employees are maintaining sound company policies. To help this process go as quickly and smoothly as possible, make sure all important documents and files are part of a strong retention policy. Your auditors should be able to access all files if and when they need them, making your audit process a smooth endeavor for everyone involved.

To Sort All Documents

Over time, your business has likely accumulated a wealth of documents, whether they are important, up-to-date, or simple pieces of scrap. By enforcing an official retention policy, you and your employees can sort through your files to separate recyclable files from the ones that must be kept. You can also use your retention policy when it comes time to purge old documents that you no longer need to keep. A sound retention policy will keep your business better organized so you can focus on your customers and vendors.

With your business relocation coming up, it is necessary to tell your vendors, clients, and anyone else affected by the move near New York City. To make your relocation as smooth as possible for your business and those affected by it, continue reading to learn more.

As you can see in the short video, you should send out an official letter to your vendors and clients about three weeks before your move. This letter will detail the dates, details, and contact information for your vendors and clients. If their service is at all affected, then share the details of this information too. In addition to the letter, be sure to post information on your business website for other clients and vendors you were unable to reach prior to the move.

When planning your office move near New York City, it is very important that your move be planned and executed by the professionals at U.M.C. Moving Co., Inc. By scheduling U.M.C. moving services, your business will be in safe and efficient hands so that there is very little down time that might hinder the productivity of your business. Here is a brief look at how scheduling your move with U.M.C. should be done:

To minimize any down time or possible loss of sales, you should plan your office relocation outside of your business hours. This will reduce the number of customers trying to contact the store, and it will ensure that there are fewer employees and customers that may get in the way of the moving process. With U.M.C., your move can be scheduled for the middle of the night, if that will affect your business the least. The options are completely open, as long as you contact U.M.C. to schedule your move well ahead of time.

If you have considered renting a new store space, there are a few ways to determine if this is the right time for a store relocation near New York City. Store relocations can make or break a company, and it all depends on where the company is moving.

As you can see in the short video, determining if this is the right time to rent may be based on where your customer base is and how much your company can afford to pay in rent. Many commercial rental properties charge based on square footage and the location. Determine how much space you need—this square footage may also aid in hiring your moving company—and where the right location is to reach your customers. Once you have located the right store space, and finalized your rental agreement, you can start making plans for relocation services.

As a business owner, there is a good chance that you have collected sensitive information about your clients over the years. In order to ensure the trust of your clients, while also organizing your filing system, you may want to hire a record retention service in NYC . By following a strict retention policy, you can make sure that any important documents are protected and organized. As you are going through the retention process, you will need to make sure that any documents pertaining to sensitive client information are fully secured. Here is an overview of how record retention can keep your confidential client information protected.

Keep information organized.

When your important documents are not properly organized, confidential information may wind up being stored along with public records and other non-sensitive documents. With record retention services, you will be able to keep all of your business documents and information properly organized. During the record retention process, a team of experts will carefully sort and file all of your paperwork.

Ensure proper security.

Keeping sensitive information at your business office could result in a security breach. To guarantee the absolute security and privacy of sensitive client information, you may want to invest in record retention services. With record retention, you will have the peace of mind that comes from knowing that your client’s confidential documents are stored in a completely secure facility. Depending on your business needs, you can also ask that your record retention pros keep track of any person who accesses your files.

Prevent fire or water damage.

Along with keeping your confidential client information protected from being shared, you will also want to ensure that your sensitive documents are not damaged during an emergency. A record retention facility will be fully water and fire protected, so you will not have to worry about losing important documents during an unforeseen accident. Overall, record retention is a fantastic investment in the security of your clients’ information.

If you are planning a corporate relocation in NYC, you will want to get in contact with the highly qualified movers that work for UMC Moving . For the past two decades, we have provided NYC businesses with high quality relocation services, and we can help you move with little to no interruption to your work routine. Our moving and storage resources will ensure that your belongings are fully secured and protected during every stage of your move.

After you have completed an initial consultation with our movers, you will be assigned a project manager. Your project manager will determine which relocation services will be needed for your project. Our team will pack, label, and ship all of your important office furniture and supplies. We will also be able to thoroughly clean your old office space after your move. Relying on our quality moving resources will help you reduce your stress and stay within your budget during your relocation.

When choosing a storage facility for your business , you need to look for the one that specializes in corporate moving and storage. These facilities can offer secure business record retention near New York City, as well as other services that a business or corporation may need in storage. Here are a few essentials to look for in your business record retention and storage facility:

• The storage company should have a significant amount of experience. With several years of experience and dedicated employees, you can be sure your business’s important documents and storage will be well-handled.
• A company that specializes in only corporate relocation and storage. Business record retention, corporation relocations, and more are very different from a personal household’s moving and storage needs. You need a company with intimate knowledge and experience of working solely with other businesses.
• There should be sufficient security at the facility. The important documents your storage facility is storing should not be easily accessed by anyone but your company. The storage facility should have high-tech security and technology that fully protects your items in storage.

Developing a retention policy may be difficult for some business owners. They may not know what is important to keep and what can be thrown away. Thankfully, there are a few important documents that every business should keep in their retention process near New York City. Continue reading for a list of the important documents you want to keep and make sure are stored safely.

Corporate Documents

Businesses need to keep the official documents that mark them as a legitimate business. These documents would include incorporation materials, as well as the corporate rules, constitution, and any other important documents from official meetings.

Licenses, Copyrights, Etc.

If your business has licensing or insurances that qualify it for business, then you must retain these files. These documents are essential to your business’s function because customers will most likely want to see copies of them. The same goes for any patents or copyrights that protect the business’s or employees’ inventions or work. By including these documents in the retention process, the business’s or employees’ rights are better protected.

Tax Records

It is an accepted rule that most tax records should be kept for up to seven years. By retaining these files, your business can be prepared in the event of an audit or claims issues. If you are ever unsure of what to keep or how long to keep it, then ask your tax specialist or record retention service for more information.

Receipts

Keeping receipts is essential for businesses. These receipts—purchase and sold receipts—can help during tax season or in the event of an audit. They can also help if there is ever a disagreement between a business and a vendor about services rendered.

Property Documents

Some property documents may be necessary to keep on a business’s property, but others should be safely stored away with a retention service. Any important documents involving mortgages or lease information can be retained with the rest of your business’s documents.