Corporate relocation is an undertaking that requires planning and patience. With help from reputable commercial movers in NYC, corporate relocation is easier and less stressful. If you have questions about office relocation and how a corporate moving company can help with the moving process, continue reading to get the answers you need.

How Does Company Growth Factor Into Corporate Relocation?

We recommend that companies ask themselves if there is room to grow at the new location. You have other options besides upgrading to a commercial space that is slightly larger than what you need. One option is to negotiate a shorter lease. While many landlords prefer a lease term of three to five years, some will be willing to sign a shorter one. Another possibility is to add language to the lease that permits you to negotiate on an adjacent property if it becomes vacant.

Will My Employees Like the New Location?

There’s no way to know for certain that your employees will thrive at the new location, but there are many ways to gauge the answer to this question. First, talk to all of your key employees about whether the new space is convenient for them. A long and expensive commute may cause your employees to look for a job elsewhere.

Is the New Location Convenient for Clients?

Corporate relocation may be convenient for your employees, but that doesn’t mean it will be convenient for clients. Any time that you move your company, it is likely that you will lose some clients and gain others. Moving from an urban location to a less expensive location in the suburbs may make it harder for clients to come to the office. Urban locations tend to be more centrally located and better served by transportation options, making it easier for clients to visit.

Decorating the New Space

You want to spend enough money to decorate the new corporate location that it looks like your company cares about appearances and is in good financial health. If you spend too much or too little, it can send the wrong message.

Businesses often require storage space for any number of reasons, most commonly to free up valuable space that is currently being used to storage old documents and unused office furniture and equipment. A commercial storage facility can keep your assets and belongings safe until you need them, but not all storage facilities are the same. For greater peace of mind, find a climate control storage facility in NYC for your document retention and equipment storage needs. Here are a few reasons why.

More Privacy

The nature of climate controlled storage requires sealed, interior units. As a result, climate control storage facilities generally offer more privacy and better security than basic drive-up storage units. If you have sensitive documents and expensive office equipment that needs to be kept in storage, choosing a climate controlled facility can give you greater confidence and peace of mind knowing that your belongings will remain safe.

Less Chance of Damage

One of the best reasons to choose climate controlled storage is the fact that temperatures between 55 and 85 degrees (the typical temperature range for climate controlled storage) will protect your belongings from damage caused by pets and corrosion. Exposure to heat and cold can also degrade documents, equipment, and office furniture. Although climate control storage may not be your cheapest option, it’s certainly more cost effective than replacing valuable items that can become damaged in a traditional storage unit.

Greater Comfort

In the off chance that you or someone from your office will need to grab something out of storage, visiting a climate controlled storage facility is much more comfortable than working in a storage unit that’s at the mercy of the elements. However, depending on the records retention and office equipment storage provider you work with, you may be able to call ahead and either have what you need delivered or waiting for you when you arrive.

If your small business is expanding, you may soon find yourself in the enviable position of outgrowing your current office space. Cramped workstations, overflowing filing cabinets, and even employee parking difficulties are just a few of the signs that it’s time to find more suitable accommodations for your business. However, corporate relocation isn’t the same as moving into a new house—there are special arrangements you need to make to ensure that your office move goes smoothly. Here are some tips for business owners to get ready for an office relocation.

Plan for Safe Records Storage

While you are in the process of moving into your new office space, you may need to find a safe place to keep your important paper documents. The safest and most convenient option is to keep your records at a file storage facility in NYC. Even after you get situated in your new office, you may find that keeping your records in storage will free up valuable storage space.

Liquidate Your Old Office Furniture

Whether you’re moving into a furnished office or you’ve purchased new furniture to better meet your company’s needs, you may find that you no longer need most (or all) of your old furniture. Instead of leaving it all behind and taking the loss, put some money back in your company’s account by liquidating your existing office furniture. If you go this route, make sure the office furniture liquidation company you hire will leave the premises in a “broom swept” condition, which is often a stipulation in an office lease.

Hiring Professional Movers

Instead of relying on your workforce to tackle the relocation, save time and frustration by hiring a dedicated office relocation company in NYC. Commercial movers can have you set up in your new office in no time, and your staff will be able to focus their energies on tasks that directly affect your company’s bottom line.

A cluttered, disorganized desk can have a negative impact on your performance and productivity at work. It can also give your clients and employees a negative perception about your work habits. Fortunately, it only takes a couple hours (or less) to straighten up your desk, reduce the clutter, and get organized. This quick video from About.com offers some helpful tips for taking control of your workspace.

If your desk is cluttered with documents, chances are the rest of your office is too. You can free up valuable office space by keeping your documents at a records retention facility in NYC . File storage and retention providers make it easy to abide by federal record storage laws without taking up valuable space in your office that can be used for better purposes.

As your business grows, sometimes it is important to expand into bigger offices . If you’re starting to feel a bit cramped, it might be time to make the move. Although it may be tempting to simply make the most of the space you have, chances are that you’ll need more room in order to get more done. With that in mind, here are a few signs that you should be considering office relocation in NYC.

Shared Desk Space

Are your employees currently sharing desk space in order to maximize the potential of your office? This isn’t necessarily a bad idea, but it can also lead to distractions that will make it more difficult for employees to get their work done. Sharing desk space can also result in poorly organized files, which can become a costly headache if you’re not careful.

Cramped Quarters

Even if your employees aren’t sharing desk space yet, there could still be an issue with distractions if they are tightly packed together. When an employee can’t hear a client over the phone because their co-workers are louder, that can be a problem. Don’t let your customer service suffer due to a problem that could be solved by corporate relocation.

Poorly Organized Inventory

Depending on the purpose and size of your office, it may be necessary to combine inventory. Unless your inventory is well organized, this could make it more difficult to find the products you are trying to sell. Corporate relocation can help by providing more space and making inventory organization much easier.

Lack of Storage Space

In addition to running out of space for your inventory, if you don’t even have enough room for standard office supplies and other equipment, there’s probably a problem. The harder it is to find more ink or paper for your printer, the more difficult the day-to-day operations of your office will be. If storage space is becoming an issue, it may be time to consider office relocation.

Getting ready for office relocation in NYC can be somewhat difficult, but if you keep track of the move, you shouldn’t lose anything important. Of course, keeping everything organized isn’t always as easy as it sounds, which is why it is important to have a checklist.

With the help of an office move checklist, you can make sure that nothing gets lost or left behind. This type of list can also be used to keep track of the time frame for completing each step of the move, which allows you to focus on every aspect of a corporate relocation at exactly the right time.

For instance, before you get involved with moving files, it will probably be important to ensure that the files have somewhere to go in the new office. With that in mind, you’ll want to make sure that office furniture installation is taken care of early on in the new location. With the help of an office move checklist, corporate relocation should be much easier and less stressful.

Is it becoming difficult to find documents in your office? If so, you might want to think about a new approach to organization. A cluttered office can make it more difficult to find the documents and tools that you need to complete your work. Whether at home or elsewhere, record retention in NYC is incredibly important, and you’ll want to keep track of your files.

Thankfully, you can avoid losing important employment or tax information by simply rearranging your office. In this video, you will learn some helpful tips for organizing your work area more efficiently. An organized office should have room for file retention, and this video offers some useful ideas for file systems that can make it easier to keep track of important documents. Make record retention easier by conveniently organizing your office.

If you work from home, then you need to be extra-careful with office moving near NYC. Though it’s important to pack all of your possessions securely and label every box, you need to be especially cautious with your home office for record retention purposes. Commercial movers can help ensure that your office records and all of your sensitive electronic equipment are treated with the utmost care, as they would be during corporate moving services. Computer relocation can be tricky, so make sure that you back up all of your files before you begin to move. For more tips on clearing out your home office for a move , watch this video.

Corporate relocation in NYC does not have to be a hassle. With the help of commercial movers that specialize in corporate relocation services, you can have your office moved quickly and efficiently with minimal interruption in business.

For a smooth office relocation, plan ahead. As soon as you have rented your new office space, begin dividing up the workload of moving. You should assign specific roles to all of your staff during the move, and make sure that your most essential workers move first and set up first in the new space. Also, remember that records retention is important for seamless operations. Make backups of all your data, and organize any paper files you have with easy-to-read labels.

Corporate moving companies should handle transport of all your electronics from one space to the other, but you should make sure that each employee is responsible for packing items in his or her work area.

Office relocation in NYC can be exciting, especially if your company is moving to a better neighborhood, a newer building, or a higher floor. Though the commercial movers will take care of moving heavy items such as shelves, desks, chairs, and copy machines, you might want to pack up your desk and office yourself. To keep all your items organized when you do, follow the tips below.

Back-Up and Clean Your Computer

Corporate relocation services should include computer relocation to ensure that your workstation and your desktop computer arrive at your new office, but it’s still a good idea to back up all your data in case any accidents occur. Once you have backed up your data, remove all accessories and other items from your computer, both the CPU tower and the monitor. This includes screen privacy protectors, document clips, Post-It notes, and any other items. This is also the perfect time to dust off your keyboard and wipe your screen.

Use Separate Boxes for Each Desk Drawer

If you simply throw all the items from all of your desk drawers into one box, you will waste a lot of time reorganizing everything when you arrive at your new office. To make the process simpler, get several small boxes: one for each drawer. Label each box clearly and secure it with packing tape, and you will be able to unpack everything very quickly.

Wrap Fragile Items Carefully

Many office workers have a small collection of personal items in their offices. You may have framed photographs of your family and items such as heirloom paperweights or a handcrafted nameplate on your desk, and framed artwork or diplomas hanging on the walls. Make sure you pack these items carefully, even if your office is only moving a few blocks or a few floors in the same building. During the frenzy of a move, fragile items may be bumped and if they are not securely packed, they may be damaged. Corporate moving companies should be able to provide you with tape, bubble wrap, foam peanuts, and other packing supplies.