If you have considered renting a new store space, there are a few ways to determine if this is the right time for a store relocation near New York City. Store relocations can make or break a company, and it all depends on where the company is moving.

As you can see in the short video, determining if this is the right time to rent may be based on where your customer base is and how much your company can afford to pay in rent. Many commercial rental properties charge based on square footage and the location. Determine how much space you need—this square footage may also aid in hiring your moving company—and where the right location is to reach your customers. Once you have located the right store space, and finalized your rental agreement, you can start making plans for relocation services.

As a business owner, there is a good chance that you have collected sensitive information about your clients over the years. In order to ensure the trust of your clients, while also organizing your filing system, you may want to hire a record retention service in NYC . By following a strict retention policy, you can make sure that any important documents are protected and organized. As you are going through the retention process, you will need to make sure that any documents pertaining to sensitive client information are fully secured. Here is an overview of how record retention can keep your confidential client information protected.

Keep information organized.

When your important documents are not properly organized, confidential information may wind up being stored along with public records and other non-sensitive documents. With record retention services, you will be able to keep all of your business documents and information properly organized. During the record retention process, a team of experts will carefully sort and file all of your paperwork.

Ensure proper security.

Keeping sensitive information at your business office could result in a security breach. To guarantee the absolute security and privacy of sensitive client information, you may want to invest in record retention services. With record retention, you will have the peace of mind that comes from knowing that your client’s confidential documents are stored in a completely secure facility. Depending on your business needs, you can also ask that your record retention pros keep track of any person who accesses your files.

Prevent fire or water damage.

Along with keeping your confidential client information protected from being shared, you will also want to ensure that your sensitive documents are not damaged during an emergency. A record retention facility will be fully water and fire protected, so you will not have to worry about losing important documents during an unforeseen accident. Overall, record retention is a fantastic investment in the security of your clients’ information.

When choosing a storage facility for your business , you need to look for the one that specializes in corporate moving and storage. These facilities can offer secure business record retention near New York City, as well as other services that a business or corporation may need in storage. Here are a few essentials to look for in your business record retention and storage facility:

• The storage company should have a significant amount of experience. With several years of experience and dedicated employees, you can be sure your business’s important documents and storage will be well-handled.
• A company that specializes in only corporate relocation and storage. Business record retention, corporation relocations, and more are very different from a personal household’s moving and storage needs. You need a company with intimate knowledge and experience of working solely with other businesses.
• There should be sufficient security at the facility. The important documents your storage facility is storing should not be easily accessed by anyone but your company. The storage facility should have high-tech security and technology that fully protects your items in storage.

Before you start your relocation in New York City, you should figure out an estimate of your moving costs . By determining the general cost of your corporate relocation, you can better plan out your company’s move.

Watch the short video for some tips on how to estimate relocation costs. The most important suggestion is to call multiple moving companies. Make sure the companies you call are experienced in corporate relocation and offer the services you require. Get all of the estimates in writing and start comparing. Do not choose the least expensive or most expensive option. Look for the services your corporate relocation will require and choose the moving company that is most qualified to offer that.

When the time comes for an office relocation in New York City , there are some common moving and storage mistakes that can really set a business back. Keep your business running during the relocation, and call your corporate relocation specialist for help.

Mistake #1: Not Planning Ahead

With any type of move, you should be planning well in advance. During a corporate relocation, though, you have so many moving parts in the business that you should be planning even sooner. Be sure to book your moving company right away. You need a qualified and experienced relocation specialist who can help your office prepare. Make a few different lists of what is essential to continue day-to-day business and what items can be packed and stored before and after the move. Get your employees in on the move, and make sure they all understand what needs to be done ahead of time.

Mistake #2: Not Moving Essentials First

In order to make your corporate relocation as smooth as possible for the business side, then you need to make sure essential items are moved and installed right away. Many businesses find that after a relocation, the office is in disarray and no one is able to figure out what needs to be done. Mark your furniture, appliances, and necessary file cabinets as necessities that need to stay accessible for employees.

Mistake #3: Not Moving Electronics Correctly

Much of a business’s livelihood comes from its access to digital files, online content, and communication appliances, such as fax machines and telephones. If these technological appliances are moved incorrectly, then the business will suffer. If the electronics are uninstalled and/or unplugged in a way that creates a mess of cords, then employees will spend more time fixing the situation than working. Make sure to label every cord and take a picture of where they go in the back of the appliance. This will save some time after the office relocation.

Whether one office is moving near NYC, or there is an entire corporate relocation, there are a few reasons a business may need to move its company building. Businesses need to remain flexible and able to change with the market. They are able to do this effectively with trained commercial movers .

Better Growth Opportunities

Some businesses, especially smaller businesses, may find that their customer and employee market has shifted elsewhere. Maybe they have poor access to skilled employees, or their business is located in a less-than-desirable neighborhood. No matter the reason, when a company can say that business will be much more profitable after a move, then that company should start looking for real estate and calling the commercial movers.

Cheaper Real Estate

Whether a company wishes to conduct a full corporate relocation, or they want to shift the bulk of their operations elsewhere, when a well-priced piece of real estate pops up, they need to buy it quickly. Real estate is always a smart investment, especially if a company is already looking to relocate or open a new branch.

On the other hand, a company may wish to relocate because their current real estate location is becoming too high to pay. If a company can find better rent prices, they may need to relocate simply to save money and regain profits.

Building Renovations

Sometimes, a company may relocate its headquarters or franchise building temporarily. The current building may be undergoing renovations to update the technology, or there might be faults within the building that need to be fixed. There are many reasons a building may be in need of renovations, but it can affect a company either way. A temporary location needs to be found to accommodate the business and employees. Commercial movers need to be called who can handle sensitive materials, such as computer relocations and file retention. These same movers need to be relied on to move the materials back to the newly-renovated building, and the company can resume business as usual.

During corporate relocations, your business will most likely be moving computers along with other office equipment. Computer relocation in NYC needs to be handled with care. If you have hired commercial movers , then follow their directions about how best to protect your computers.

Watch the video for some helpful ways to keep your computer safe during a computer relocation. As one of the hosts in the video suggest, if you have kept the original packaging, then your computer will probably have the best protection. If you do not have the original packaging, then do everything you can to stabilize the computer and keep it from jostling during the move. You can wrap it in a blanket, bubble wrap, or a specialty box. Be sure to check all of the components before you start the computer up at your new destination. Sometimes, parts can shift during a move.

Electronics are a big part of any office, so it’s par for the course that a corporate move will involve packaging up lots of valuable and sensitive electronic devices. This underscores the importance of hiring a reputable corporate relocation service in NYC , since you are putting high-dollar equipment and devices in their hands. In the days leading up to the move, however, you can gain peace of mind by packing up office electronics yourself. Here are some quick tips to help you pack away office electronics.

• If the original packaging is not available, sturdy moving boxes are the next best option
• Never exceed the maximum weight of a box when packing electronic equipment; use as many boxes as necessary instead of trying to consolidate your electronics into a couple heavy boxes that are likely to fall apart during the move
• Use small colored stickers to keep cords and small parts organized so you know which items belong to which electronics
• Wrap electronics in clean paper to prevent damage caused by dust
• Make an inventory of all electronics, cords, and components inside each box to help you quickly identify the items you need when you get settled in your new space

Whether your business is growing or downsizing, moving into a new office can be a major ordeal for organizations of any size. Although corporate moving companies in NYC take a lot of the work out of commercial relocations, there’s still quite a lot for you to do on your end before you can get settled into your new space. In the months and weeks leading up to the move, it’s important that you get organized to make the transition easy and minimize the stress for your employees. Organizing your office will also make it easier on the corporate movers you hire, which can save time and money. Here are some office organization tips to help you prepare for your corporate relocation.

Get Rid of Unwanted Furniture

After you find a new office space, assess your current office furniture and decide what you’re bringing to the new location and what you can part with. If you are moving into a smaller office, you might not have room for large conference tables and executive desks. Or if you’re moving into a bigger space, you might decide your existing furniture doesn’t go with the look and feel of your new office. Regardless, try to get rid of as much furniture as you can in the weeks leading up to the move to streamline and expedite the entire process.

Consolidate and Separate Important Documents

If you have a lot of paper documents in your office, you’ll need to decide which documents are coming to the new office and which can be shredded. If space is a concern in your new office, consider placing your documents in a record retention facility so you have access to the files you need without taking up valuable floor space in your new office.

Organize Your Staff

As important as it is that your office is organized and ready for the move, it’s just as important that your staff is organized. Hand out boxes, markers, and moving tape so your staff can easily box up their personal belongings and have everything ready for the movers when they arrive. Also make sure you go over the game plan with your staff so they know what the logistics of the move will entail.

Corporate relocation is a savvy business strategy for many companies. Whether you are considering corporate relocation for your office workers, or are planning on moving your retail space, it is a great idea to hire commercial mover serving NYC. With the help of a company that specializes in corporate relocation services, you can rest assured that your move will be a smooth and seamless transition for your employees. In addition, a company that specializes in office moving can also help you with records retention and other important corporate moving services. To help you get ready for an upcoming move, here is a look at how to plan a corporate relocation.

Create a Detailed Checklist

One of the most important strategies of planning a corporate relocation is to create a detailed checklist of all of the steps that you will need to take when you are planning your move. Ideally, this checklist can be created months in advance of your move. By creating a checklist and spreading this information to your employees, you can rest assured that your entire office is on board for your moving procedures.

Hire a Corporate Relocation Company

In order to ensure that your move is completed as smoothly and seamlessly as possible, you may also want to consider hiring a corporate relocation company. Your corporate relocation experts can provide you with a full range of moving services. By hiring a team of moving experts, you can make sure that your schedule is free to continue taking care of your daily business operations.

Notify Clients and Customers

As you are gearing up for a corporate relocation, it is important to make sure that your valued clients and customers remain in the loop. For example, you may want to announce your corporate relocation on social media or through your email server. The more information you provide your clients about your move, the more likely you will be to retain their business after your move has been completed.