When you relocate into a new office space, you will have a fantastic opportunity to downsize your inventory and make sure that your business operations are as streamlined as possible. Downsizing will also help to ease the transition when you undertake your corporate relocation in NYC. With services from movers in New York City, you can decide what will go with you when you move, and which items will be discarded or donated to charity. If you are struggling to get started on your moving procedures, here are a few handy tips that will help you downsize before your office relocation.

Keep Your Employees Informed

In order to effectively downsize your inventory in preparation for corporate relocation, you will need to make sure that your employees are informed about your downsizing procedures. You may want to ask each of your employees to work on eliminating unnecessary items and paperwork from their desks or workstations. Starting the downsizing process early will also give your workers plenty of time to get ready for your big move.

Make a Detailed Inventory of Items

If you have not recently taken an inventory of all of the items that your business has in stock, now is the time to do so. As you are making your inventory, you will be able to decide which items will come with you when you move, and which ones are no longer necessary for your business operations. If you have not used an item for a year or more, it may be time to toss it out.

Consider Your New Location

During the downsizing process, you will also want to make sure that you carefully consider the space that you will have at your new business location. If your new office location will be smaller than your current space, it is important to make sure that you downsize carefully. If you are moving into a larger office, you may not be required to get rid of as many things as you prepare for your move, but be sure to still discard any items that your business no longer needs.

When you are getting ready to move, your moving company will provide you with a bill of lading. In this video, you will learn about the importance of the bill of lading for your upcoming move. Your bill of lading serves as a contract between yourself and your moving company. Before your moving company in New York City starts to pack and transport your items, they will need you to sign the bill of lading.

As the owner or manager of a business, it is very important to make sure that you create a comprehensive retention policy for all of your records. Rather than storing your paper documents on site, you can save space by working with a record retention service in NYC. A company that specializes in business record retention in New York City can provide you with a safe and convenient storage location for all of your important documents.

When you are seeking a record retention facility to store your important documents, you will want to ask your storage company about their accessibility policy. Since your important documents may need to be reviewed at key times throughout the year, you will want to make sure that you have secure access to your files whenever they are needed. By ensuring that you have full access to your records, you can rest assured that you will always be able to review your documents.

After you have decided that your company is ready for a corporate relocation, you will want to take all of the steps necessary to ensure that your move is as stress free as possible. A corporate relocation specialist in New York City will be able to provide you with a full range of moving and relocation services. In preparation for your relocation, you may want to ask your movers for advice on how to plan out your move. Let’s take a look at some essential tips that will help you to ensure that your relocation is hassle-free.

Plan Well In Advance

In order to reduce stress during your office relocation, it is important to plan your move as far as possible in advance. Planning ahead of time will help you and your workers prepare properly for your big moving day. Ideally, you will want to provide your employees and customers with several months notice for your relocation. The longer you give yourself to plan, the fewer details you will be addressing at the last minute.

Communicate With Your Employees

Once you have decided that you are ready to start the corporate relocation process, you may want to take the time to meet with your employees. During the meeting, you will be able to answer questions and provide information about what your workers can expect from your relocation. By maintaining a clear channel of communication between yourself and your workers, you will be able to reduce stress throughout your company.

Hire Professional Movers

While it may be tempting to cut costs by having your employees assist with the moving process, you may find that your relocation is less stressful and more efficient when you hire a team of professional corporate movers. Your moving team will have the moving tools that are necessary to safely handle and transport your furniture, electronic devices, and other essential pieces of office equipment. When you work with professional movers, you are sure to reduce your relocation stress.

When you own or manage your own business, it is up to you to make sure that you maintain all of the important documents that pertain to your operations, income, and expenses. To take the guesswork out of storing your important documents, you may want to consider hiring a record retention service in New York City . Your retention company can safely store your documents and help you create an effective retention policy for your business. To help you prepare for your services, here is a closer look at answers to the most commonly asked questions about record retention.

Which Documents Do I Need to Keep?

As you are getting ready to hire a record retention company, you may have questions about which documents you will keep, and which will be thrown away. Typically, all businesses must retain any documents that relate to income and expenses. These documents will be used during tax season and at other key points during the year. If you run a medical or law office, you will also need to retain your patient or client information in secure files.

Will My Documents Be Safe?

When you store your important documents in an off-site location, you may have concerns about their safety and security. However, a professional record retention company will be able to offer top-of-the-line security features to protect your documents. After you have placed your documents at a storage facility, you will have the peace of mind that comes from knowing that they are secure and protected.

How Will I Access My Documents?

Finally, many clients have questions about whether or not they will be able to easily access their documents once they have been stored. In fact, your record retention experts will help you file your documents so that they are very easy to retrieve. You may also be provided with 24-hour access to the storage facility, so you will be able to take out your essential files and documents whenever they are needed.

Corporate relocation in NYC can be a stressful experience for any company. To ease your transition when you move your office to a new building, you may want to consider hiring a team of movers that serve specializes in corporate relocation. Movers in New York City can tackle the major parts of your physical move, so you can focus on keeping your business operational during your transition. If you are wondering whether you need to hire a moving and storage company, here is a look at why the right corporate movers are essential for a stress-free relocation.

Ensure Proper Handling of Materials

When you move your office to a new building, chances are that you will be loading and hauling important documents, large pieces of office furniture, and costly electronic equipment. With services from a corporate relocation team, you can make sure that all of your materials are handled properly and safely. Your team of movers will take all of the steps that are needed to ensure that your furniture, electronics, and other items are intact when they reach their new destination.

Create a Clear Timeline

By working with a corporate relocation company, you will be able to create a manageable and clear timeline for your move. Once your timeline is set, you can communicate the details to your entire staff. When you get all of your workers on board with your moving timeline, you can help to eliminate the stresses that are associated with last-minute planning, packing, and moving.

Reduce Overall Moving Time

If you are able to accomplish your move more quickly, you will be able to get your office back up and running as soon as possible after your relocation. Returning to normal business operations quickly is a key part of ensuring a stress-free relocation for all of your workers and clients. By helping you transport items during your move, your corporate relocation team can dramatically cut down on your overall moving time.

During a corporate relocation, you will have the choice of moving your office furniture or upgrading to brand new furnishings in your new office. A team of movers can help you transport your furniture out of your current office space with ease. Working with moving companies near NYC will take the stress out of your corporate move. If you have decided that you are not going to use your furnishings at your new location, you may want to ask your movers about your office liquidation options . Read on for an overview of the steps of office liquidations.

Review your lease.

When you are considering an office liquidation, you will need to start by reviewing the terms of your lease. In the NYC area, many commercial leases require that the facility is completely cleaned out and cleared of all furnishings before the new tenants arrive. If you need to have your old offices completely cleared after your move, you may want to plan out an office liquidation procedure to help you offload your unwanted furniture.

Relocate and move belongings.

Before your movers come to liquidate your unwanted furniture, you will want to make sure that the belongings that you want to keep have been moved to your new location. Since an office liquidation involves the moving out and disposal of all furnishings and items that are in a building, any objects that are left behind will be gone after the procedure has been completed. Once you are finished with your move, you will be ready to start the liquidation process.

Dispose of unwanted furniture.

The final phase of an office liquidation is the disposal of all unwanted furniture. Your movers will arrive as soon as your move has been completed. All furnishings and other items will be placed in garbage compactor trucks for disposal. After your office liquidation is finished, you will be able to rest assured that you have fulfilled the terms of your lease.

A corporate relocation in NYC can be a savvy decision for your business. When you are gearing up for your move, you will need to make sure that your customers are aware of your relocation. In this video, you will receive tips and information about how to spread the word to customers. To raise awareness about your relocation, you will need to determine the precise date of your move. Next, you can send out an email or newsletter to your clients.

With services from a corporate relocation specialist, you will be able to have a smooth and seamless transition into your new office space. Your movers can help you pack and ship your office equipment, and they can also help to clean out your old office space.

Even if you don’t run a highly sophisticated technology company, your office still relies on a host of IT services and equipment to keep things running smoothly. That’s one of the reasons why corporate relocations are more complicated than residential moves. Watch this video for tips on how to prepare for the IT aspect of moving into a new office.

There’s a lot of planning that goes into an office move, but you can make sure things go as smoothly as possible on the day of the move by hiring commercial movers in NYC to handle the heavy lifting. Not only will this free up your employees to worry about more important things involved with the relocation, but commercial movers are also better equipped to make sure that your office furniture, electronics, and important documents arrive at your new space in the same condition they left your old office.

Whether your business is growing or downsizing, moving into a new office can be a major ordeal for organizations of any size. Although corporate moving companies in NYC take a lot of the work out of commercial relocations, there’s still quite a lot for you to do on your end before you can get settled into your new space. In the months and weeks leading up to the move, it’s important that you get organized to make the transition easy and minimize the stress for your employees. Organizing your office will also make it easier on the corporate movers you hire, which can save time and money. Here are some office organization tips to help you prepare for your corporate relocation.

Get Rid of Unwanted Furniture

After you find a new office space, assess your current office furniture and decide what you’re bringing to the new location and what you can part with. If you are moving into a smaller office, you might not have room for large conference tables and executive desks. Or if you’re moving into a bigger space, you might decide your existing furniture doesn’t go with the look and feel of your new office. Regardless, try to get rid of as much furniture as you can in the weeks leading up to the move to streamline and expedite the entire process.

Consolidate and Separate Important Documents

If you have a lot of paper documents in your office, you’ll need to decide which documents are coming to the new office and which can be shredded. If space is a concern in your new office, consider placing your documents in a record retention facility so you have access to the files you need without taking up valuable floor space in your new office.

Organize Your Staff

As important as it is that your office is organized and ready for the move, it’s just as important that your staff is organized. Hand out boxes, markers, and moving tape so your staff can easily box up their personal belongings and have everything ready for the movers when they arrive. Also make sure you go over the game plan with your staff so they know what the logistics of the move will entail.