When you own or manage your own business, it is up to you to make sure that you maintain all of the important documents that pertain to your operations, income, and expenses. To take the guesswork out of storing your important documents, you may want to consider hiring a record retention service in New York City . Your retention company can safely store your documents and help you create an effective retention policy for your business. To help you prepare for your services, here is a closer look at answers to the most commonly asked questions about record retention.

Which Documents Do I Need to Keep?

As you are getting ready to hire a record retention company, you may have questions about which documents you will keep, and which will be thrown away. Typically, all businesses must retain any documents that relate to income and expenses. These documents will be used during tax season and at other key points during the year. If you run a medical or law office, you will also need to retain your patient or client information in secure files.

Will My Documents Be Safe?

When you store your important documents in an off-site location, you may have concerns about their safety and security. However, a professional record retention company will be able to offer top-of-the-line security features to protect your documents. After you have placed your documents at a storage facility, you will have the peace of mind that comes from knowing that they are secure and protected.

How Will I Access My Documents?

Finally, many clients have questions about whether or not they will be able to easily access their documents once they have been stored. In fact, your record retention experts will help you file your documents so that they are very easy to retrieve. You may also be provided with 24-hour access to the storage facility, so you will be able to take out your essential files and documents whenever they are needed.

When you are considering hiring movers in New York City , you will want to make sure that you hire a company that offers the right moving and storage services for your needs. In this video, you will take a closer look at some of the different types of moves. For example, if you are moving to a new state, you may need to seek out long distance moving companies for assistance.

Along with long distance moves, there are several other common types of moves. When you move to a different neighborhood in the same city, you will need a local mover. A corporate relocation is any move of an entire office or business space. Your movers can help you determine what type of moving services will be best for your upcoming move.

Corporate relocation in NYC can be a stressful experience for any company. To ease your transition when you move your office to a new building, you may want to consider hiring a team of movers that serve specializes in corporate relocation. Movers in New York City can tackle the major parts of your physical move, so you can focus on keeping your business operational during your transition. If you are wondering whether you need to hire a moving and storage company, here is a look at why the right corporate movers are essential for a stress-free relocation.

Ensure Proper Handling of Materials

When you move your office to a new building, chances are that you will be loading and hauling important documents, large pieces of office furniture, and costly electronic equipment. With services from a corporate relocation team, you can make sure that all of your materials are handled properly and safely. Your team of movers will take all of the steps that are needed to ensure that your furniture, electronics, and other items are intact when they reach their new destination.

Create a Clear Timeline

By working with a corporate relocation company, you will be able to create a manageable and clear timeline for your move. Once your timeline is set, you can communicate the details to your entire staff. When you get all of your workers on board with your moving timeline, you can help to eliminate the stresses that are associated with last-minute planning, packing, and moving.

Reduce Overall Moving Time

If you are able to accomplish your move more quickly, you will be able to get your office back up and running as soon as possible after your relocation. Returning to normal business operations quickly is a key part of ensuring a stress-free relocation for all of your workers and clients. By helping you transport items during your move, your corporate relocation team can dramatically cut down on your overall moving time.

In order to make sure that your annual tax returns are properly filed, it is very important to retain all of the important documents that are related to your business. Companies are required to retain their income and expense information, as well as many other essential documents. If you are having trouble determining which records to save and which to toss, you may want to consider setting up off-site record retention services in New York City.

Your record retention experts can answer any questions that you may have about the proper retention of files for your business. Some examples of records that must be retained include annual financial statements, business incorporate documents, and all receipts. You will also need to retain information about your property, including lease or mortgage documents. Finally, your tax returns and audit information should also be retained, rather than tossed or shredded. An off-site record retention service can provide you with the space that you need to keep all of your documents organized.

When you are planning ahead for a corporate relocation, it is very important to create your budget in advance. Before your relocation, a corporate relocation specialist can provide you with a detailed estimate of the costs that will be associated with your move. Investing in professional moving services in New York City will help you ensure that your relocation is accomplished swiftly and successfully. To help you plan ahead for any expenses that will be associated with your move, here is a brief tour of some of the factors that will affect your relocation costs.

Distance of Move

One of the initial factors that will be used to calculate your relocation costs is how far you will be moving your offices. A move across town will typically be less expensive than a major, cross-country move. With information about the distance of your move, your relocation specialist can start helping you calculate costs.

Quantity of Items

Along with factoring the distance of your move, your relocation specialist will also calculate your expenses based on the quantity of items that you will need to move from your old office to your new space. Some common office items that are moved during a relocation project include computers, copy machines, file cabinets, and mechanical devices. Since many of these items are heavy and bulky, they will need to be handled using special moving equipment.

Timeline of Move

When you are moving under a tight deadline, you may find that your relocation costs are higher. If your movers have ample time to pack, ship, and deliver all of your office items, they may be able to keep your relocation costs lower. In order to keep your relocation costs lower, you will want to plan ahead and provide your movers with plenty of time to accomplish their tasks.

Special Considerations

A final factor that will be used to calculate your relocation costs is any other special considerations or tasks that will need to be completed during the process. You may want to ask your movers to assist you with document shredding or other special relocation services.

A corporate relocation will provide you with the perfect opportunity to organize your workspace. In this video, you will receive helpful tips and information for setting up your new workspace after a corporate relocation in New York City. When you are arranging your new desk, you will want to toss unimportant papers and file your essential documents. Placing small items in containers can also help to reduce clutter around your desk.

To ensure that you are able to set up your workspace as soon as possible after a corporate relocation, it is a great idea to hire a moving company to assist you with your move. Your movers will make sure that your documents, office furniture, and other items are carefully arranged in your new office space.

Office organization is essential to creating a productive and safe working environment. Your important documents, daily tasks, and miscellaneous office supplies should be well-organized in and around your office space. You can also utilize professional storage or a document retention policy to help in your organizing efforts. Here is a brief look at how to organize your office space and important documents near New York City:

As you can see in the video, finding a place for everything on your desk will streamline your working process and create a more productive space. Use trays to file your important documents throughout the day. Place drawer dividers to help separate and organize the miscellaneous office supplies in your drawers. Place the most used and important objects on your desk nearest you, such as a filing cabinet or printer.

Has your office or place of business been stagnant or lacking in customers lately? Has rent been steadily increasing where your office is currently located? If the answer to either question is yes, then it may be time to consider a relocation in New York City. One of the best places to open up a new shop or move an office to is Brooklyn. If you have been on the fence about a corporate relocation to Brooklyn, then here are a couple benefits you may not have considered yet:

• Brooklyn is known for being less expensive to live and shop in compared to Manhattan. The same is true for businesses. With a move to Brooklyn, you may be spending less in rent, which will save you a significant amount of profits in no time.
• Brooklyn has been an up and coming location for many years now. It attracts families, young adults, and startup companies. By moving your office to Brooklyn, you can take advantage of the diversity that Brooklyn attracts.
• Since Brooklyn attracts startups and young adults, there is no shortage of qualified employees. You can hire fresh, trainable workers who will help your business grow.

There are a few different signs that might signal you to move your office. If your current location hinders your profits or you can save money by moving, then a smart decision is to begin calling a corporate relocation specialist in New York City . By moving your office, your business can grow, which will help you, your employees, and your customers. Let’s take a look at the following, telltale signs that you should move to a new office or store location:

Your business would do better elsewhere.

If your business has been suffering lately, look to your location. Is it in a hard-to-reach location or located in a bad neighborhood? If there are unattractive qualities about your business’ current location, then it is crucial to start looking for a new office space. Moving to a new office can open up your customer demographic, find a new stock of employees, and provide better opportunities for your business.

Your location has become too small.

If your business has the opposite problem—it is thriving instead of suffering—and your current location is too small, then you may wish to relocate to a bigger location. Your retail store or business can expand, which will provide more profits and benefits for your employees. Relocating to a bigger store or office will also open up your clientele, further attracting even more customers and possibly giving you the opportunity to open more stores and offices.

You are spending too much money.

Your business may be doing well enough at its current location, but if your rent is becoming too expensive, then call the movers and find a new office space. You will save more money in rent and other expenses, which will result in savings that can be spent on promoting and growing your business. Look for other ways that you can cut costs after your relocation. Your new location may offer better advertisement opportunities, more customers, and fewer expenses overall. These features will make your relocation worth the trouble.

Moving may not seem like it should cost much, but when you factor in the cost of moving companies , packing supplies, traveling costs, and so many more hidden expenses, you may soon feel overwhelmed. If you are doing an office or corporate relocation in New York City, then you have even more costs to consider, such as employee pay. To save yourself some stress, and lower your risk of going over budget, here are some simple steps to creating a moving budget:

• Determine how much you can really spend on moving and storage costs. Once you have a definite number in mind, you can start planning out the budget.
• Divide the budget into separate categories. Your categories might include packing supplies, moving companies, employee travel expenses, storage costs, and many more. By having these categories laid out, you can better see and allocate where your budget will be throughout the move.
• Always keep some leftover money in the budget for unseen costs. These costs may come from an employee lunch you had not planned or extra moving costs. By having some wiggle room in your budget, you are less likely to go over it.