When the time comes for an office relocation in New York City , there are some common moving and storage mistakes that can really set a business back. Keep your business running during the relocation, and call your corporate relocation specialist for help.

Mistake #1: Not Planning Ahead

With any type of move, you should be planning well in advance. During a corporate relocation, though, you have so many moving parts in the business that you should be planning even sooner. Be sure to book your moving company right away. You need a qualified and experienced relocation specialist who can help your office prepare. Make a few different lists of what is essential to continue day-to-day business and what items can be packed and stored before and after the move. Get your employees in on the move, and make sure they all understand what needs to be done ahead of time.

Mistake #2: Not Moving Essentials First

In order to make your corporate relocation as smooth as possible for the business side, then you need to make sure essential items are moved and installed right away. Many businesses find that after a relocation, the office is in disarray and no one is able to figure out what needs to be done. Mark your furniture, appliances, and necessary file cabinets as necessities that need to stay accessible for employees.

Mistake #3: Not Moving Electronics Correctly

Much of a business’s livelihood comes from its access to digital files, online content, and communication appliances, such as fax machines and telephones. If these technological appliances are moved incorrectly, then the business will suffer. If the electronics are uninstalled and/or unplugged in a way that creates a mess of cords, then employees will spend more time fixing the situation than working. Make sure to label every cord and take a picture of where they go in the back of the appliance. This will save some time after the office relocation.

When looking for record retention in NYC , there are a few key elements you should look for to keep your documents well-protected. When storing your physical documents for record retention, corporate moving companies should offer full storage services. These services, such as climate control, will make sure your documents are protected against environmental issues as well as theft.

• Corporate moving and storage companies should employ software that labels and tracks all boxes and documents submitted for file retention.
• The software should maintain a full history of each item in storage. You can check the inventory online to be sure only approved personnel has opened a box or accessed an item within the box.
• Climate-controlled storage should be offered for all sensitive materials that require environmental control.
• A personal manager should be assigned to your account. You would receive quick and helpful information as you request it.
• Look for an experienced, insured, and licensed storage company, skilled in record retention and storage.

During an office relocation in NYC, you must be thorough and organized while packing important documents. Whether these files are going into storage for record retention, or they are accompanying the office moving, they need to be handled with care.

Trash Old Documents

Before you start going through filing cabinets, purchase a reliable, heavy duty paper shredder. If you use a paper shredding company, then follow their rules when trashing old documents. Next, you’ll want to go through your filing cabinets one drawer at a time. If you have any documents you will need immediately before, during, or after the move, put those aside in a secure folder or box. Find old or unimportant documents and shred them. On any tax, bank statements, or sensitive documents, you should double check that you are within the appropriate timeframe to discard them. If you can consolidate information and documents, then do so and shred the extras.

Buy Packing Supplies

There are file-sized boxes made specifically to hold and transport file folders and documents. Purchase these moving boxes, as well as colored labels or colored markers, from your corporate moving company. If you need other types of storage or moving boxes, you can find those with corporate moving companies, as well. There are bankers’ boxes, storage drawers, boxes made for hanging files, and magazine boxes, among several others. If you are unsure of what kind of box you need, ask your moving and storage company what they suggest.

Label and Transfer Documents

As you go through your documents, separate them by subject and year. Try to keep the same subject documents—taxes, rent or mortgage, credit statements, etc.—separate from each other. Each subject will go into its own box, which you will label with a specific color. If you have more than one box for each subject, the colored labels will help you to keep track of all the documents during an office relocation. Keep a detailed inventory of each box and its contents.

Even if you don’t run a highly sophisticated technology company, your office still relies on a host of IT services and equipment to keep things running smoothly. That’s one of the reasons why corporate relocations are more complicated than residential moves. Watch this video for tips on how to prepare for the IT aspect of moving into a new office.

There’s a lot of planning that goes into an office move, but you can make sure things go as smoothly as possible on the day of the move by hiring commercial movers in NYC to handle the heavy lifting. Not only will this free up your employees to worry about more important things involved with the relocation, but commercial movers are also better equipped to make sure that your office furniture, electronics, and important documents arrive at your new space in the same condition they left your old office.

Whether your business is growing or downsizing, moving into a new office can be a major ordeal for organizations of any size. Although corporate moving companies in NYC take a lot of the work out of commercial relocations, there’s still quite a lot for you to do on your end before you can get settled into your new space. In the months and weeks leading up to the move, it’s important that you get organized to make the transition easy and minimize the stress for your employees. Organizing your office will also make it easier on the corporate movers you hire, which can save time and money. Here are some office organization tips to help you prepare for your corporate relocation.

Get Rid of Unwanted Furniture

After you find a new office space, assess your current office furniture and decide what you’re bringing to the new location and what you can part with. If you are moving into a smaller office, you might not have room for large conference tables and executive desks. Or if you’re moving into a bigger space, you might decide your existing furniture doesn’t go with the look and feel of your new office. Regardless, try to get rid of as much furniture as you can in the weeks leading up to the move to streamline and expedite the entire process.

Consolidate and Separate Important Documents

If you have a lot of paper documents in your office, you’ll need to decide which documents are coming to the new office and which can be shredded. If space is a concern in your new office, consider placing your documents in a record retention facility so you have access to the files you need without taking up valuable floor space in your new office.

Organize Your Staff

As important as it is that your office is organized and ready for the move, it’s just as important that your staff is organized. Hand out boxes, markers, and moving tape so your staff can easily box up their personal belongings and have everything ready for the movers when they arrive. Also make sure you go over the game plan with your staff so they know what the logistics of the move will entail.

Corporate relocation is a savvy business strategy for many companies. Whether you are considering corporate relocation for your office workers, or are planning on moving your retail space, it is a great idea to hire commercial mover serving NYC. With the help of a company that specializes in corporate relocation services, you can rest assured that your move will be a smooth and seamless transition for your employees. In addition, a company that specializes in office moving can also help you with records retention and other important corporate moving services. To help you get ready for an upcoming move, here is a look at how to plan a corporate relocation.

Create a Detailed Checklist

One of the most important strategies of planning a corporate relocation is to create a detailed checklist of all of the steps that you will need to take when you are planning your move. Ideally, this checklist can be created months in advance of your move. By creating a checklist and spreading this information to your employees, you can rest assured that your entire office is on board for your moving procedures.

Hire a Corporate Relocation Company

In order to ensure that your move is completed as smoothly and seamlessly as possible, you may also want to consider hiring a corporate relocation company. Your corporate relocation experts can provide you with a full range of moving services. By hiring a team of moving experts, you can make sure that your schedule is free to continue taking care of your daily business operations.

Notify Clients and Customers

As you are gearing up for a corporate relocation, it is important to make sure that your valued clients and customers remain in the loop. For example, you may want to announce your corporate relocation on social media or through your email server. The more information you provide your clients about your move, the more likely you will be to retain their business after your move has been completed.

Whether you are gearing up for a corporate relocation, or are simply looking to free up additional space in your office, you may want to consider furniture liquidation. With an office furniture liquidation, you can eliminate any office furniture that is old, outdated, or no longer serving an important purpose for your company. There are several tips to keep in mind when you are setting up furniture liquidation for your company.

First, you will need to hire a highly rated furniture liquidation expert in your local area. A company that provides corporate relocation in NYC may also be able to assist you with furniture liquidation services. After you have found a commercial moving company to help you with your liquidation, you will want to create a detailed inventory of the items that you would like to sell. With this inventory in place, you will be ready to start setting up a furniture sale with interested parties and businesses.

A corporate relocation is a major transition for any business. When you are gearing up for a corporate relocation, you may want to take the time to clear clutter away from your offices and commercial spaces. By organizing your items before your commercial movers arrive, you can help to streamline the commercial moving process. For example, you can start by setting up a packing station with boxes and other materials.

A corporate moving company that offers office moving near NYC will be there to assist you with every step of your move. For more information about how to get organized for your relocation, be sure to check out this short video clip. Corporate relocation providers can also provide you with tips to get ready for a move.

Moving your business can be a stressful endeavor. Here are some questions to ask yourself to help you determine if your business can benefit from corporate relocation services. If you need assistance, contact an experienced commercial moving company that specializes in office moving, record retention, archive destruction, and industrial and corporate relocation in NYC.

What Do You Plan to Move?

A corporate relocation project can be a rather involved thing. If you only need to move a few boxes, or one room full of furniture, you’re better off opting for the easier, traditional route—that is, rent a moving truck and do the job yourself, or hire a standard moving company to do it for you. If your entire business or company is moving to a new location, or if you’re planning to reconfigure your large office space drastically, you should go with a mover who offers corporate relocation services. Since these types of moves can be challenging and extremely frustrating, let a professional deal with it.

What Is the Scope of Your Project?

Before you can consider corporate relocation as a viable option, you have to be realistic about the scope of your project. If you own a small business with a few employees, it may be more cost-effective to do the moving work yourself.

What Is Your Moving Budget?

There are many things to think of when planning a corporate relocation project, of which cost is one of the most important. Here are some of the factors that can affect the cost of your move: how involved the project is, what needs to be moved, what needs to be liquidated or destroyed, the distance between your current space and the new space, and the amount of items that require special handling such as artwork, fragile glasswork, and hazardous materials. You may also need to store some items during or after your move, so be sure to factor that concern in as well.

When a business changes premises, it is not always convenient to transport the original office furnishings to the new location. The company may decide to sublet furnished office space. Alternatively, the management may wish to purchase new furniture and fittings for the new office space. Here at U.M.C. Moving Co., we can handle your furniture liquidation in NYC . If you are moving office and need to dispose of your furnishings, we can help. We can arrange for garbage disposal services to pick up the furniture, if necessary. If you wish to donate the furniture instead, we can also attempt to find a suitable recipient.

If you simply leave the furniture behind, your company may be in contravention of your lease agreement at the original site. Building owners and management companies often stipulate that premises must be left clear of furniture, in a “broom swept” condition. We can help you to comply with requirements by liquidating your furniture in a prompt and professional manner.