If your upcoming relocation is giving you cause to worry, be sure to hire a company that specializes in corporate relocation in New York City. By outsourcing your relocation services, you can free up valuable time and resources to focus on other aspects of your business operations. From packing up your boxes to liquidating your office furniture, a moving and storage company can provide you with every service that you need for your upcoming corporate move.

There are several reasons why it is important to hire professional moving companies for corporate relocation. Your movers will have the tools and equipment needed to safely and efficiently transport your furnishings, office furniture, and equipment to your new space. When you work with your professional moving company, you can also set up a timeline for every step of your move. A team of movers will be there to ensure that you are stress-free, throughout your entire relocation process.

You need to have a safe place to store your records when you run a business, so a retention process in New York City is something you need to think about. At UMC Moving, it’s our job to provide quality moving services as well as record retention storage services. You need to keep your records in top shape, but that’s not always an easy task to accomplish. That’s where UMC Moving comes in. If you’re wondering how you can keep your business records safe, continue reading for a look at our record retention storage services.

A storage space is often necessary for your records, but it helps when it’s both physical and digital. The O’Neil Record Storage software that we use at UMC Moving is extremely high tech and can track each box as soon as it arrives on site. There will be a history log for each item that comes through, so you can always find out how many times you have accessed your file. Every item is labeled and scanned, with a content description in the database. We handle climate control, online access, and barcode inventory, and we have more than 80 years of experience in the industry.

Change isn’t inherently good or bad, but it’s a necessary part of life. If it seems like your workers aren’t keen to the changes you have in mind, it’s important to get them caught up to speed. Making a move in New York City can be a great business venture, but you must think about your employees, as well. You should be available to answer any questions they have, put enough thought into the moving process, and let everyone know when there’s about to be a change. Read ahead for some more advice about getting your staff on-board with change.

Always Be Open

It’s easier for some to accept change than others, which is why it’s your responsibility to talk to your staff about your upcoming relocation. You need to be available to answer any questions that your employees may have. Don’t attempt to hide any of the details about the move, and be as transparent as you can when dealing with your workers. The more information you offer, the easier it will be for employees to understand and become comfortable with the change.

Move Efficiently

Not every move is easy, but there are steps you can take to make yours as painless as possible. You can start by looking at your moving company options. If your staff knows that you’re working with a moving company that has a reputation of success, they may be more on board to accept the changes going on. Do your research, look at different companies’ websites, and ask the right questions before you decide.

Offer a Heads Up

Relocation can be a significant change for some people, so it’s important that you’re upfront and honest with your employees. Don’t wait to tell them that you plan on moving the business. The more included your staff is with the moving process, the better they stand to feel about the experience as a whole. Remember that your company operates as a team, and you should let your teammates know in advance when there is a change that might affect them.

If you’re planning on moving your company, it’s not a bad idea to consider moving companies in New York City . You’ll also need to find a suitable location for your business to set up shop again, and following the right steps can make the whole process relatively simple. Watch this video for some top tips for finding a new location for your business.

When you’re building a brand, you always want to position yourself in a place where people can find you. Sometimes, it’s helpful to situate yourself near your rivals, while in other cases, it’s better to separate yourself. You need to think about what size building you want, how your employees will access the workplace, and where you can store the business’ records. Decorations and design will also come into play, so consider that when looking for a space that will fit your company.

Planning an office move can be a significant task, but taking certain measures can simplify and remove some of the challenges from this process. If you’re gearing up for a corporate relocation in New York City but don’t know where to begin, then consider this step-by-step guide:

Step #1: Develop a Timeline

A sure way to make the process of moving office more difficult and stressful is to put off too many essential steps until it’s time for the relocation. For this reason, you should develop a timeline that prevents you from leaving too much planning and work until the end of the moving process. Determine what needs to be done and by when, and then make every effort to stick to the deadlines that you establish. Even small office moves can require months to organize, so it’s best to begin the planning process as early as possible.

Step #2: Form a Team

Now that you know what needs to be accomplished, proceed with selecting members of your staff who will assist you throughout the corporate relocation process. If you have a very small office, then a team of two or three may suffice. For larger undertakings, you may benefit from choosing one individual from each department, who will communicate with and delegate tasks to the staff members in their respective areas. Additionally, consider working with a company that specializes in office relocation. Hiring corporate movers can make it easier to sort out logistics, protect your staff from injury, and get your new office up and running as soon as possible.

Step #3: Schedule Team Meetings

During the moving process, staying in communication with the members of your moving team is essential. For this reason, you should consider scheduling regular meetings in which progress for each department is covered, and any challenges are addressed. Having frequent meetings can also be key for keeping your team informed and motivated throughout the course of your office move.

When it comes to planning a corporate relocation, finding the right team for the job can mean the difference between a timely, stress-free move, and one that is riddled with delays and problems. If you’re looking for commercial moving services in New York City , then keep reading to learn what qualities to look for in your movers.

Experience

For any relocation, working with a moving company that is well-established and has a reputation for quality service is important. However, for a corporate move, it’s ideal to partner with a company that has a history of providing commercial moving services. Corporate movers will be more familiar with the steps required for moving an office or business and be able to help you navigate the logistics of the process. Furthermore, these professionals can work with you to develop a strategy that will minimize the downtime your company experiences.

References

There are plenty of moving companies that claim to offer commercial moving services but primarily conduct residential moves. To help you differentiate the experts from the pretenders, ask the moving company for several references of the recent moves that they have completed for businesses like yours.

Insurance

A high-quality commercial moving company will be properly insured and willing to deliver the related documents upon request. If the company hesitates to provide you with a Certificate of Insurance, then they may have a history of accidents or minimal experience with commercial moves.

Planning

When hiring a commercial mover, you want to work with a company who will provide you with not only an estimate of the move’s cost but a game plan, as well. An excellent mover will work with you to develop a moving schedule that suits your timeline and promotes a successful, streamlined relocation. The moving plan should incorporate factors like the number of trucks needed, what equipment will be required, the moving team’s size, and the projected length of the process.

A corporate relocation in New York City will provide you with a fantastic opportunity to create an office space that encourages the productivity of your workers. This video from Entrepreneur takes a tour of an NYC office that has been designed with open communication in mind. The Wonderfactory has created a unique space that combines modern architecture with fun design elements.

If you are planning for an office relocation, be sure to hire a corporate relocation specialist to help you throughout the process. From moving and storage to packing and shipping, your corporate relocation team can provide you with the services that you will need to relocate your business effectively.

There are several factors that can influence the cost of your corporate relocation near New York City. The number of items you are moving and the traveling distance can have a significant impact on your moving estimate. It is important to recognize these contributing factors, so you can receive a fairly-priced move. Let’s take a look at the different factors that might influence your relocation costs.

Facility Size

One of the most important contributing factors to your relocation cost will be the number of items being moved. If you are moving to a small office with a few pieces of furniture and filing boxes, then your cost will be much less than moving a large corporate office. It is important to organize and declutter your office to ensure you receive the best relocation estimate. Invest in a document retention policy to free up your filing boxes and storage rooms. This can also reduce your relocation costs.

Traveling Distance

The distance between your former location and your new location may also influence the cost of your relocation. Moving companies have different types of charges for corporate relocations. Some might charge by the hour or the weight of the moving items. In addition to these base charges, your movers may also charge based on the distance they must travel with your items. For example, a long-distance corporate relocation will likely cost more than a local relocation. Your corporate moving company will give you a complete estimate and breakdown of your charges before the moving date.

Withheld Information

Your moving bill may change significantly if you withhold information during your free estimate. It is better to be upfront and honest about all that is involved with your corporate relocation, so you can receive a complete and fair price. Ask your movers for a list of the necessary information you must provide an idea such as the number of furniture pieces, moving deadline, or moving distance to ensure you receive a complete estimate prior to your move.

The Health Insurance Portability and Accountability Act of 1996, commonly known as HIPAA, calls for certain privacy and security measures and rules to be put into place for the protection of patients’ health information. HIPAA requires that your patients’ health information be kept and secured under certain safeguards, such as a qualified retention facility . This facility, and your practice’s retention policy in New York City, should be protected against physical damage, digital hacking, and unauthorized access. Continue reading to learn more about your responsibilities regarding patient and client information.

Your retention policy for HIPAA information should include a secure facility that has limited access. There must also be a designated official who will develop and enforce the security policies and procedures for your retention policy. Ensure that all of your employees are trained and aware of the HIPAA policies, and ensure that those who work directly with patient and client information are fully trained in its management and retention. Work with your retention company to allow auditing controls whenever you need to examine the access records. This will help you maintain the integrity of your HIPAA information.

As the owner or manager of a business, it is very important to make sure that you create a comprehensive retention policy for all of your records. Rather than storing your paper documents on site, you can save space by working with a record retention service in NYC. A company that specializes in business record retention in New York City can provide you with a safe and convenient storage location for all of your important documents.

When you are seeking a record retention facility to store your important documents, you will want to ask your storage company about their accessibility policy. Since your important documents may need to be reviewed at key times throughout the year, you will want to make sure that you have secure access to your files whenever they are needed. By ensuring that you have full access to your records, you can rest assured that you will always be able to review your documents.