If your company is starting to outgrow your current workspace, it may be time to start considering corporate relocation in NYC . When you move your offices to a more spacious building in a prime location, you will be able to help your business grow and thrive. A team of movers in New York City will be able to assist you with each phase of planning and executing your corporate relocation. To emphasize the benefits of working with a moving and storage company, here is a look at why hiring professional corporate movers is so important.

Receive Logistical Assistance

In order to successfully complete a corporate relocation, you will need to carefully plan out the logistics of your move before the big day arrives. Rather than attempting to get every factor in place on your own, you can hire corporate movers to take care of the logistics on your behalf. Your movers will be able to plan out each phase of your corporate relocation, so you can focus on keeping your business up and running during the move.

Avoid Stress and Strain

A typical office contains bulky furniture, file cabinets, and other pieces of heavy equipment. When you are planning on moving into a new building, your corporate relocation specialists will be able to perform the heavy lifting on your behalf. By hiring corporate movers, you can ensure that you and your employees are not put at risk of injury during your relocation.

Prevent Business Downtime

During a corporate relocation, you may find that you have to divert your attention away from your daily business operations. To help prevent downtime during your move, you will want to work closely with a team of professional movers. A team of corporate movers can take care of the essential steps of planning and implementing your move. With the help of your moving team, you can get your business back up and running within hours or days of your physical move.

In order to make sure that your annual tax returns are properly filed, it is very important to retain all of the important documents that are related to your business. Companies are required to retain their income and expense information, as well as many other essential documents. If you are having trouble determining which records to save and which to toss, you may want to consider setting up off-site record retention services in New York City.

Your record retention experts can answer any questions that you may have about the proper retention of files for your business. Some examples of records that must be retained include annual financial statements, business incorporate documents, and all receipts. You will also need to retain information about your property, including lease or mortgage documents. Finally, your tax returns and audit information should also be retained, rather than tossed or shredded. An off-site record retention service can provide you with the space that you need to keep all of your documents organized.

When you are planning ahead for a corporate relocation, it is very important to create your budget in advance. Before your relocation, a corporate relocation specialist can provide you with a detailed estimate of the costs that will be associated with your move. Investing in professional moving services in New York City will help you ensure that your relocation is accomplished swiftly and successfully. To help you plan ahead for any expenses that will be associated with your move, here is a brief tour of some of the factors that will affect your relocation costs.

Distance of Move

One of the initial factors that will be used to calculate your relocation costs is how far you will be moving your offices. A move across town will typically be less expensive than a major, cross-country move. With information about the distance of your move, your relocation specialist can start helping you calculate costs.

Quantity of Items

Along with factoring the distance of your move, your relocation specialist will also calculate your expenses based on the quantity of items that you will need to move from your old office to your new space. Some common office items that are moved during a relocation project include computers, copy machines, file cabinets, and mechanical devices. Since many of these items are heavy and bulky, they will need to be handled using special moving equipment.

Timeline of Move

When you are moving under a tight deadline, you may find that your relocation costs are higher. If your movers have ample time to pack, ship, and deliver all of your office items, they may be able to keep your relocation costs lower. In order to keep your relocation costs lower, you will want to plan ahead and provide your movers with plenty of time to accomplish their tasks.

Special Considerations

A final factor that will be used to calculate your relocation costs is any other special considerations or tasks that will need to be completed during the process. You may want to ask your movers to assist you with document shredding or other special relocation services.

In Manhattan’s ever-changing urban climate, businesses often find that they benefit from moving to a new neighborhood or area of their borough. When you decide to embark on corporate relocation, you will find that your new office space provides you with many distinct advantages. A team of professional movers in New York City will have the knowledge and expertise that is required to successfully accomplish a Manhattan move. Read on for an overview of some tips to keep in mind when you are planning to move your Manhattan business.

Hire a reputable relocation company.

Rather than taking care of all the details of your corporate move on your own, you will have an easier time if you hire a team of professionals to help you with your move. A company that specializes in corporate relocation can assist you throughout every phase of relocating your business. By working with a company that specializes in services in Manhattan, you can rest assured that your movers will be comfortable working in a busy urban environment.

Create a budget and timeframe.

Once you have hired your relocation specialists, you will be ready to create a budget and timeframe for your move. By talking to your relocation experts about your expectations for your budget and timeframe, you can ensure that you are fully satisfied with the speed and cost of your services. Your relocation team can also tell you whether you have allowed enough time for every phase of your Manhattan move.

Research your new location.

Whether you are moving to a new part of the borough, or will be relocating your business out of New York City entirely, it is important to research your new business location prior to your move. By learning about your new location, you can help your clients and employees prepare themselves for your big move. Once you have found a location that is perfectly suited for your business, you will be ready to start the relocation process in Manhattan.

Off-site storage and retention of files is very important to the health and function of your business. By creating and utilizing an off-site retention policy near New York City, your current location will have more room for expansion and storage. Your business’ important documents will also be better protected and organized for future use. These are necessary features to keep your business running smoothly and more profitably. Continue reading to learn more about the many benefits your business will experience with off-site record storage.

You will have more space.

If you have a storage room or closet at your office location, then it is likely filled with several boxes of records. These records are rarely accessed, but according to certain rules and regulations, you need to keep them. Instead of continuing to use this area to store important documents, look for off-site record retention. Trusting your various files and documents with a professional record retention facility can free up a significant amount of space at your office location. This new space can be used for store expansion or for management purposes.

Your records are well-protected.

The longer that your important documents and files are kept at your store location, then the likelier that they will be damaged. Often, files are not protected correctly, which means they may become nesting material for mice or become destroyed from a roof leak. Instead of trusting that your current storage location is safe, trust your records to a document-specific storage facility. These areas have the necessary machinery, storage practices, and other techniques to keep your records well-protected while in retention.

Your records are organized and accessible.

Instead of keeping complicated records in boxes or filing cabinets, store them with a dedicated off-site record retention facility. These facilities can organize your store’s paperwork and important documents so they are easily accessed and well organized. This is a necessary feature in case your business must present any of your documents for tax purposes or audits.

Has your office or place of business been stagnant or lacking in customers lately? Has rent been steadily increasing where your office is currently located? If the answer to either question is yes, then it may be time to consider a relocation in New York City. One of the best places to open up a new shop or move an office to is Brooklyn. If you have been on the fence about a corporate relocation to Brooklyn, then here are a couple benefits you may not have considered yet:

• Brooklyn is known for being less expensive to live and shop in compared to Manhattan. The same is true for businesses. With a move to Brooklyn, you may be spending less in rent, which will save you a significant amount of profits in no time.
• Brooklyn has been an up and coming location for many years now. It attracts families, young adults, and startup companies. By moving your office to Brooklyn, you can take advantage of the diversity that Brooklyn attracts.
• Since Brooklyn attracts startups and young adults, there is no shortage of qualified employees. You can hire fresh, trainable workers who will help your business grow.

There are a few different signs that might signal you to move your office. If your current location hinders your profits or you can save money by moving, then a smart decision is to begin calling a corporate relocation specialist in New York City . By moving your office, your business can grow, which will help you, your employees, and your customers. Let’s take a look at the following, telltale signs that you should move to a new office or store location:

Your business would do better elsewhere.

If your business has been suffering lately, look to your location. Is it in a hard-to-reach location or located in a bad neighborhood? If there are unattractive qualities about your business’ current location, then it is crucial to start looking for a new office space. Moving to a new office can open up your customer demographic, find a new stock of employees, and provide better opportunities for your business.

Your location has become too small.

If your business has the opposite problem—it is thriving instead of suffering—and your current location is too small, then you may wish to relocate to a bigger location. Your retail store or business can expand, which will provide more profits and benefits for your employees. Relocating to a bigger store or office will also open up your clientele, further attracting even more customers and possibly giving you the opportunity to open more stores and offices.

You are spending too much money.

Your business may be doing well enough at its current location, but if your rent is becoming too expensive, then call the movers and find a new office space. You will save more money in rent and other expenses, which will result in savings that can be spent on promoting and growing your business. Look for other ways that you can cut costs after your relocation. Your new location may offer better advertisement opportunities, more customers, and fewer expenses overall. These features will make your relocation worth the trouble.

Whether you have a record retention policy in place or not, it is always good to have a reminder of why you need business record retention near New York City . By establishing a retention policy, your business will have organized access to all of your files in a secure location. Let’s take a closer look at why your business should have a record retention policy.

To Abide by Official Regulations

There are many state and federal regulations that state a business must have clear records. These records might be customer and business transactions, tax records, and employee records. Within regulations, some records need to be retained for a certain amount of time, such as tax records and employee files. Instead of keeping your business’ files cluttered and unorganized in an office room, instate a retention policy that keeps your files professionally organized and out of the way. This will help your business to meet any regulations that it is subject to.

To Conduct Smooth Audits

No matter how often your company has an audit, whether internally or from an outside company, you want the process to go smoothly. Auditors must examine your office records to ensure that your business and employees are maintaining sound company policies. To help this process go as quickly and smoothly as possible, make sure all important documents and files are part of a strong retention policy. Your auditors should be able to access all files if and when they need them, making your audit process a smooth endeavor for everyone involved.

To Sort All Documents

Over time, your business has likely accumulated a wealth of documents, whether they are important, up-to-date, or simple pieces of scrap. By enforcing an official retention policy, you and your employees can sort through your files to separate recyclable files from the ones that must be kept. You can also use your retention policy when it comes time to purge old documents that you no longer need to keep. A sound retention policy will keep your business better organized so you can focus on your customers and vendors.

With your office relocation in New York City beginning soon, it is essential that you have a clear plan in place. Moving companies can help with the relocation process, but you must also enlist your employees to help. By creating a cohesive team, your office relocation can go quickly and smoothly . Continue reading to learn other ways to make your relocation go as smoothly as possible.

Plan Your Relocation Early

Any type of move can only go smoothly with sufficient planning. You must make all necessary arrangements as soon as you know that your office will be relocating, and then finalize the details once you know the relocation date. Start calling potential office movers, packing up small items, and letting your customers and vendors know where and when your office will be moving. Set up the utilities at your new office, and notify other important personnel. Make a list of all necessary tasks and check them off as they are completed. This will help take a tremendous amount of stress off you and your office during this relocation.

Declutter Your Office

As soon as you know that your office is being relocated, start decluttering the office. Enlist trustworthy employees to help with the process. During your decluttering process, consider which files can be shredded or stored with a professional retention service. Examine old equipment, possible stock, and displays to see if they are still useable or should be donated or sold. Give your office a deep cleaning and decluttering to ensure that you have as little as possible to be moved during the upcoming relocation. This will keep your stress and relocation costs at a minimum.

Get Your Employees Organized

Hopefully your employees already have organizational skills and their desks are free of clutter. However, an upcoming relocation is the perfect opportunity to ensure that your employees are organized and ready for the move. Make sure they inform their clients about the move, make any necessary calls, and help with the moving process. With everyone cooperating, your office relocation will go smoothly.

Office relocations in New York City should be done with a clear plan in mind and the help of professional movers. Without these necessary components, businesses may experience a loss in sales, customers, and employee productivity. There are certain challenges—such as a lack of communication with customers—that can severely hinder a business going through a relocation. Continue reading to learn how to deal with some common issues during an office relocation.

Communicating with Customers

Communication is one of the key factors to make any business successful, and it is also essential to make an office relocation run smoothly. Customers need to know that their favorite store or company is not closing down, but is simply relocating to a better or bigger location. Give plenty of time to let customers know about the move and where the new location will be. Communicate the move in the store, through advertisements, on the company website, and through direct newsletters.

Minimizing Down Time

There is usually a period during an office relocation where employees may not be working, equipment has not been set up yet, and customers are not able to do business. This down time must be minimized as much as possible to reduce lost sales, upset customers, or employees unable to perform their jobs. A corporate relocation specialist is an integral component to minimizing this down time so that business can resume as soon as possible.

Planning the New Space

Another way to minimize down time and resume business is to have the new space planned out. Phone connections, electrical outlets, and other essential connections should be located or installed to ensure the move is done quickly. Before the relocation even starts, the new space should also be mapped out with designated spaces for the office furniture. Another potential solution is to relocate into the new space with minimal furniture. Either way, the professional movers should have a clear idea of where files, furniture, and other office equipment should be located.