When planning your office move near New York City, it is very important that your move be planned and executed by the professionals at U.M.C. Moving Co., Inc. By scheduling U.M.C. moving services, your business will be in safe and efficient hands so that there is very little down time that might hinder the productivity of your business. Here is a brief look at how scheduling your move with U.M.C. should be done:

To minimize any down time or possible loss of sales, you should plan your office relocation outside of your business hours. This will reduce the number of customers trying to contact the store, and it will ensure that there are fewer employees and customers that may get in the way of the moving process. With U.M.C., your move can be scheduled for the middle of the night, if that will affect your business the least. The options are completely open, as long as you contact U.M.C. to schedule your move well ahead of time.

As a business owner, there is a good chance that you have collected sensitive information about your clients over the years. In order to ensure the trust of your clients, while also organizing your filing system, you may want to hire a record retention service in NYC . By following a strict retention policy, you can make sure that any important documents are protected and organized. As you are going through the retention process, you will need to make sure that any documents pertaining to sensitive client information are fully secured. Here is an overview of how record retention can keep your confidential client information protected.

Keep information organized.

When your important documents are not properly organized, confidential information may wind up being stored along with public records and other non-sensitive documents. With record retention services, you will be able to keep all of your business documents and information properly organized. During the record retention process, a team of experts will carefully sort and file all of your paperwork.

Ensure proper security.

Keeping sensitive information at your business office could result in a security breach. To guarantee the absolute security and privacy of sensitive client information, you may want to invest in record retention services. With record retention, you will have the peace of mind that comes from knowing that your client’s confidential documents are stored in a completely secure facility. Depending on your business needs, you can also ask that your record retention pros keep track of any person who accesses your files.

Prevent fire or water damage.

Along with keeping your confidential client information protected from being shared, you will also want to ensure that your sensitive documents are not damaged during an emergency. A record retention facility will be fully water and fire protected, so you will not have to worry about losing important documents during an unforeseen accident. Overall, record retention is a fantastic investment in the security of your clients’ information.

If you are planning a corporate relocation in NYC, you will want to get in contact with the highly qualified movers that work for UMC Moving . For the past two decades, we have provided NYC businesses with high quality relocation services, and we can help you move with little to no interruption to your work routine. Our moving and storage resources will ensure that your belongings are fully secured and protected during every stage of your move.

After you have completed an initial consultation with our movers, you will be assigned a project manager. Your project manager will determine which relocation services will be needed for your project. Our team will pack, label, and ship all of your important office furniture and supplies. We will also be able to thoroughly clean your old office space after your move. Relying on our quality moving resources will help you reduce your stress and stay within your budget during your relocation.

During corporate relocations, your business will most likely be moving computers along with other office equipment. Computer relocation in NYC needs to be handled with care. If you have hired commercial movers , then follow their directions about how best to protect your computers.

Watch the video for some helpful ways to keep your computer safe during a computer relocation. As one of the hosts in the video suggest, if you have kept the original packaging, then your computer will probably have the best protection. If you do not have the original packaging, then do everything you can to stabilize the computer and keep it from jostling during the move. You can wrap it in a blanket, bubble wrap, or a specialty box. Be sure to check all of the components before you start the computer up at your new destination. Sometimes, parts can shift during a move.

During an office relocation in NYC, you must be thorough and organized while packing important documents. Whether these files are going into storage for record retention, or they are accompanying the office moving, they need to be handled with care.

Trash Old Documents

Before you start going through filing cabinets, purchase a reliable, heavy duty paper shredder. If you use a paper shredding company, then follow their rules when trashing old documents. Next, you’ll want to go through your filing cabinets one drawer at a time. If you have any documents you will need immediately before, during, or after the move, put those aside in a secure folder or box. Find old or unimportant documents and shred them. On any tax, bank statements, or sensitive documents, you should double check that you are within the appropriate timeframe to discard them. If you can consolidate information and documents, then do so and shred the extras.

Buy Packing Supplies

There are file-sized boxes made specifically to hold and transport file folders and documents. Purchase these moving boxes, as well as colored labels or colored markers, from your corporate moving company. If you need other types of storage or moving boxes, you can find those with corporate moving companies, as well. There are bankers’ boxes, storage drawers, boxes made for hanging files, and magazine boxes, among several others. If you are unsure of what kind of box you need, ask your moving and storage company what they suggest.

Label and Transfer Documents

As you go through your documents, separate them by subject and year. Try to keep the same subject documents—taxes, rent or mortgage, credit statements, etc.—separate from each other. Each subject will go into its own box, which you will label with a specific color. If you have more than one box for each subject, the colored labels will help you to keep track of all the documents during an office relocation. Keep a detailed inventory of each box and its contents.

Electronics are a big part of any office, so it’s par for the course that a corporate move will involve packaging up lots of valuable and sensitive electronic devices. This underscores the importance of hiring a reputable corporate relocation service in NYC , since you are putting high-dollar equipment and devices in their hands. In the days leading up to the move, however, you can gain peace of mind by packing up office electronics yourself. Here are some quick tips to help you pack away office electronics.

• If the original packaging is not available, sturdy moving boxes are the next best option
• Never exceed the maximum weight of a box when packing electronic equipment; use as many boxes as necessary instead of trying to consolidate your electronics into a couple heavy boxes that are likely to fall apart during the move
• Use small colored stickers to keep cords and small parts organized so you know which items belong to which electronics
• Wrap electronics in clean paper to prevent damage caused by dust
• Make an inventory of all electronics, cords, and components inside each box to help you quickly identify the items you need when you get settled in your new space

Commercial movers are beneficial for any and all types of relocations. Whether you’re moving into a new office, opening up a second location, or consolidating your space and putting furniture and documents into storage, commercial movers in NYC allow your employees to focus on more important tasks and give you peace of mind that your belongings will make it to their final destination on time and in one piece. But unless you’ve hired commercial movers before, you might have questions about the process. Here are some tips to get you started and help you along.

Limit Your Search to Commercial Movers

A quick but important note regarding moving companies: Limit your search to those companies that specialize in office relocations. Corporate moves present unique challenges, so make sure your relocation is handled by moving professionals who know the ins and outs of commercial moves in NYC. Moving companies that offer both residential and commercial services is fine, but a moving company that focuses 100% of its efforts on business clients will better serve your needs.

Get Multiple Moving Quotes

After you’ve identified a few reputable commercial movers in your area, contact each of them for an estimate. However, don’t just go with the company that gives you the lowest estimate automatically. Also take into consideration the reviews each company has and the quality of moving services they promise when comparing multiple quotes, since higher quality movers with a greater satisfaction rate are typically a bit more expensive than the competition. But the extra you’ll pay up front for the very best office movers in NYC can save you a lot of money in the long run.

Keep in Touch with the Movers

After you receive a favorable estimate and schedule your move, make sure you keep close contact with the company handling the move in the weeks and days leading up to it. Even just a quick call to confirm your appointment will make sure that everyone is on the same page and any roadblocks or speed bumps are taken care of before they become an issue.

A corporate relocation is a major transition for any business. When you are gearing up for a corporate relocation, you may want to take the time to clear clutter away from your offices and commercial spaces. By organizing your items before your commercial movers arrive, you can help to streamline the commercial moving process. For example, you can start by setting up a packing station with boxes and other materials.

A corporate moving company that offers office moving near NYC will be there to assist you with every step of your move. For more information about how to get organized for your relocation, be sure to check out this short video clip. Corporate relocation providers can also provide you with tips to get ready for a move.

Moving from one home to another can potentially be a stressful experience, especially if you don’t have the right kind of help. When you’re ready to move, give yourself plenty of time to pack, plan, and tie up loose ends. To save you from unnecessary headaches, remember to keep all of your belongings organized. And be sure to hire a reputable moving company that offers residential and commercial moving services such as record retention, corporate relocation, climate-control storage, and furniture liquidation in NYC. For more tips on how to move into a new home successfully, check out this informative video.

Are you in need of a commercial or corporate moving company in NYC? Do you want to work with the best professionals who specialize in office relocation and record retention services? If so, look not further than U.M.C. Moving ! We are a green moving company with more than 20 years of experience.

Since 1992, U.M.C. Moving has helped to relocate more than 1,000 offices in the greater New York area. Our commitment and dedication to our customers is second to none. As a client, you work firsthand with one of our highly qualified project managers who can analyze and inventory all of your items that you want relocated, as well as inspecting and surveying all of the buildings and spaces that are involved in the move. From the moment we’re assigned the project to the moment the job is done, you’re going to have peace of mind knowing that all of your valuables are going to be well taken care of. That’s the advantage of choosing U.M.C. Moving for your corporate relocation needs.