If you’re planning to move your office, business, or company to another location, you need to be prepared, especially if you’re renting a moving truck and doing a bulk of the work yourself. Here are some tips to help you out when choosing a moving truck to rent.For peace of mind, and to ease the stress of moving, you should consider hiring a corporate moving company serving NYC that offers commercial moving services such as office relocation, record retention, and furniture liquidation.

Inventory Your Stuff

Before you’re able to rent a moving truck, you have to inventory everything—i.e., furniture, files, office supplies, artwork, computers, and electronics—that you’re planning to relocate to your new space. You need to be methodical about this process, and go through every room in your current building. Take this opportunity to downsize—get rid of anything that your business or company really doesn’t need at the moment or that you rarely use. Once you’ve come up with a complete list of items, contact your corporate moving company to determine the size of truck you need.

Choose the Right Truck Size

To determine the right size of moving truck, you have to figure out how much stuff you’re moving. There are a few ways to do this, all of which involve doing some simple calculations using measurements and other data you can easily collected. The simplest way is to count the number of rooms in your office building. For example, a truck that’s 24 feet by 26 feet has the capacity to carry six to eight standard-sized rooms of stuff. When in doubt, have your moving and truck rental company help you with this process.

Make Arrangements for Special Items

If you have to move items that require a bit more care in handling—such as natural-gas tanks, hazardous chemicals, or live animals—be sure to make special arrangements. Under no circumstances should you move such items by yourself unless you have the clearance to do so.

If you own a number of books and are moving home, you may wish to hire a company which provides library relocation near NYC . Meanwhile, there are a few guidelines you should follow when packing your books. Watch this video to discover some useful tips.

The video explains that the most common mistake when packing books is to use a box which is too large. If you pack a large box full of books, the box may be too heavy to lift. It could break under the weight. You could also hurt your back attempting to lift it. Use smaller boxes to keep the weight manageable. The video also suggests sorting your books by size, to make it easier to fit them neatly into the boxes. Try stacking the books upright, with the pages facing the sides of the box. Finally, use paper to fill the top of the box and seal it securely, using packing tape.

If you are planning to move your home or office, one of the first tasks you will need to undertake is selecting and purchasing appropriate moving supplies. A commercial moving company in NYC can offer advice on the best boxes to suit your specific needs. There are a few simple guidelines that you can follow to ensure that you have the correct packing boxes for your move. Packing boxes come in several different sizes. It is important to make sure you use the right size box for the goods you are packing. In addition, there are a number of specialized packing boxes available, which you can use to pack fragile or awkwardly shaped items. You can purchase these boxes from a moving company, or obtain them secondhand. Furniture stores and offices can be good sources of moving boxes. However, if you do choose to use secondhand boxes, make sure they are still in good condition and will not break during your move.

Different Box Sizes

If you are moving, you will need a range of good quality moving boxes, in several different sizes. Use smaller boxes to pack heavier items, such as books. You can also pack videos, small metal tools, and small pieces of kitchen equipment. If you try to fill a large box with heavy items, it may break. You could also injure your back by attempting to lift an overly heavy box. Medium-sized boxes can be used for slightly larger kitchen appliances, toiletries, bathroom supplies, clothing, and children’s toys. Use large boxes to pack bulky but light items, such as quilts, pillows, comforters, tablecloths, and drapes.

Specialty Boxes

There are a number of boxes available which are designed for packing specific categories of items. The wardrobe box contains a metal rail, to hang clothes. File boxes are the ideal way to transport home and office files. Dish boxes provide extra protection for fragile kitchenware.

If you are planning a home or commercial move and need to keep important documents safe, you may wish to employ the services of a company offering record retention in NYC. First, however, you will need to organize your papers carefully. Sort your invoices, receipts, and other miscellaneous documents into different categories. You may need to keep some documents for longer than others.

Keeping Important Documents Safe

Place any documents which are difficult to replace in a secure, fireproof box. Such documents might include passports; Social Security cards; birth, marriage, and divorce certificates; medical prescriptions; stocks and bonds; and wills. You should also make an inventory of all household or office goods and furnishings. Create a list of all your bank accounts, credit cards, and financial information. You should also ensure that you create a document listing all-important contacts, such as doctors and next of kin. Make sure you make a backup of all the crucial information on a memory key, portable thumb drive, or online. Provide a trusted friend or lawyer with a copy of all the data.

Keeping and Discarding Documents

Find out which documents you will need to keep and which can be safely discarded. Create a folder for invoices and receipts. When you do discard documents, do so safely, by using a crosscut shredder. This will help prevent identity theft.

Filing Carefully

Invest in good quality hanging and drawer files, or sturdy, expandable folders. Make sure you only use leak-proof boxes, to safeguard your files from possible water damage. File tax returns by year. You will need to keep all tax documents for six years, in case of an IRS audit. Use a lockable filing cabinet to keep important documents safe. Hanging file folders can help you to organize your documents. Divide them into categories, such as home, school, healthcare, car insurance, home insurance, and taxes.

Now that identity theft has become such a big problem in this country, it’s important for business owners to shred all of their confidential documents once they are finished with record retention . If you own a business, you should spend some time thinking about how you are discarding your documents so that you can avoid becoming an identity theft victim. You can likely work with a company that specializes in record retention in NYC to have your documents destroyed safely. Check out some tips for shredding your business documents below.

Use the right shredder to get rid of important documents.

Different companies shred their important documents in different ways. Unfortunately, far too many of them still use shredders that simply cut documents into long strips before discarding them. This is dangerous because these strips could potentially be put back together by the wrong person. By using a more advanced shredder that cross cuts everything inserted into it, you will be able to sleep better at night knowing that your documents have been destroyed.

Hire a company to shred documents instead of asking your employees to do it.

These days, paper shredders are very affordable, so if you do shredding frequently, you might be tempted to purchase one and ask one of your employees to shred documents for you. If you only shred a small amount of documents from time to time, this might not be a bad plan. However, if you constantly have to shred a large amount of documents, you should hire a company to do it for you. It will allow your employee to focus on his or her job and not have to worry about shredding documents.

Make sure you aren’t getting rid of any documents you might need in the future.

Record retention is something that’s obviously essential for any business. The last thing you want to do is shred documents you might need later. If you need help with file retention, there are companies that can help you stay organized so that you don’t shred anything that needs to be saved.

Whether you are a homeowner making a move across town or a business owner using commercial movers to change locations, you need to know how to load a moving truck properly so that your move goes smoothly. If you don’t load your truck up the right way, you could end up breaking items during your move or making life very difficult on your commercial movers serving NYC. Here are the steps you should take to make the most of your move.

Step 1: Buy the supplies you will need for your move.

Before you put a single item into a moving box to prepare for your move, you need to make sure you have all of the right supplies. From sturdy packing boxes and bubble wrap to labels and tape, you will need quite a few things in order to begin a home or office relocation. The key to a successful move is using quality packing supplies that will protect all of your belongings.

Step 2: Prepare your belongings to be moved.

Once you have all of the packing supplies you need, you can begin to prepare your items for your move. Start placing items that you are moving into boxes, but don’t overfill any of them. Your commercial movers will have a difficult time moving items safely if you provide them with very heavy boxes. As you fill boxes, label them clearly so that your movers will know where to put things once they arrive at your new home or business. It will make the move go much quicker once you have arrived at your destination.

Step 3: Load your items into your moving truck systematically.

When you are loading your truck, you want to begin placing items near the front of the truck and stack them to the ceiling. If there is anything that is particularly fragile, you should tie it down or keep it lower to the ground, just in case it happens to move around during your move. Get everything into the truck as tight as possible and you will significantly reduce the risk of damage.

Moving all of your furniture from one location to the next is not only a time-consuming process, but it may also result in a furniture mismatch—in other words, the old furniture may not be a good fit for the new office. Fortunately, there are commercial moving companies that offer office furniture liquidation in NYC for a great value. Before you call the commercial movers, read this article to learn more about how furniture liquidation works.

First, call the commercial movers and ask about a time frame for furniture liquidation. Many companies assume that liquidation is a quick process, but allowing more time for it can ensure a better value for your furniture. Second, leave the inventory to the professional liquidators. Some businesses go to extensive pains to inventory their furniture for the liquidators, but the liquidation company will still want to do their own inventory and evaluation. Lastly, hire commercial movers rather than a specialty company. The movers will not only liquidate unwanted furniture, but also move furniture or records that you are keeping to your new office.

Whether you’re expanding your office or downsizing, moving into a new location can present a number of growing pains for everyone involved. That being said, you can help ensure a smooth transition by picking the right time to move into your new office. If you can help it, try to avoid relocating in the middle of summer or winter. Even if you hire a commercial moving company in NYC to handle the heavy lifting, you don’t want to experience any unforeseen problems with your new office’s heating and cooling system in the middle of a heat wave or deep freeze. It’s also a good idea to plan your office relocation out as far ahead as possible to give your staff time to pack and make arrangements for the move.

If you’re thinking about moving into a new space, contact a corporate moving company for help. In addition to handling the logistics of the relocation, commercial movers can give you more advice on the best times of the year to move your office in NYC.

Corporate relocation in New York City can be an extensive process that involves many steps and small projects; you will have to find a new location for your headquarters, move your important equipment, and come up with a solution for office furniture liquidation in order to take care of the desks, chairs, and cubicles that will not be coming with you. Keep reading if you are interested in getting help liquidating your office furniture.

U.M.C. Moving Co., Inc. is happy to help our clients with every aspect of the corporate relocation process, and this includes office furniture liquidation. Landlords do not look kindly upon companies that leave their office furniture in their old office after relocating to a new space, especially when this violates the terms of the lease. This typically results in fines, fees, and other unfavorable interactions. If you want to keep the moving process as stress-free as possible, consider the furniture liquidation process ahead of time and enlist the services of a qualified company. At UMC, we are happy to remove any leftover furniture and leave the premises in a clean condition that will appease your landlord and help you avoid penalty charges.

A corporate relocation can make it difficult to maintain productivity in your office. If you and your staff are getting ready to move to a new location, use the following tips to ensure that you can keep the business running smoothly:

Start Planning Early

From organizing corporate relocation services to finding the right date for the move, there is a lot of planning that goes into a successful office move. The best way to maintain productivity during this transitional period is to start organizing all of the logistics early. If you give yourself and your staff enough time to prepare for the move, you do not have to rush to complete all of the necessary tasks. This also ensures that everyone has enough time to do their work and keep up with their usual productivity levels.

Hire Professional Movers

A commercial moving company provides the services you need to keep your office on track during the move. When you can hire movers to transport the contents of your office to the new location, you and your staff are free to continue with your normal workloads. Do not try to handle the relocation on your own when you can leave the heavy lifting to the professionals.

Try to Find the Most Convenient Time to Move

Moving in the middle of the workweek does not help you and your staff remain productive. If you want to minimize the effect that the relocation has on your productivity levels, you should find the most convenient time to move. Ask the corporate moving company if they can move you on the weekend or after normal office hours. Look at your corporate calendar to try to find a date that works the best for your office.

With the help of an office relocation company, you can move your business with as little stress and inconvenience as possible. They can also liquidate old office furniture and archive destruction to ensure that your move goes smoothly and does not interrupt the flow of your office.