As businesses grow and change, they often find themselves sitting in offices that no longer work for them. An office that is a bad fit can compromise productivity and hamper employee satisfaction, but the idea of a corporate move can be overwhelming. Fortunately, there are steps you can take to ensure that your corporate move in NYC goes smoothly and doesn’t disrupt your business. These tips will help you pull off your corporate move without causing chaos at your business.

Work with a Corporate Relocation Company

Rather than adding the task of planning your move to your plate, turn the job over to an experienced team of corporate relocation movers. By working with a company that specializes in corporate relocation, you’ll get the benefit of their experience as well as a dedicated team of people working to facilitate a smooth moving experience for your business. With your movers focusing on the relocation, you can focus on continuing to run your business.

Organize a Team in Your Office

For efficient communication and planning, organize a project management team in your office to take the lead on moving-related tasks. This team can work closely with your corporate movers on creating a timeline for your relocation and executing the things that need to be done to prepare. If you have a large office, it can helpful to have someone from each department of your business on the relocation team, so that they can then take responsibility for ensuring that move-related work is completed within their own departments.

Plan for Customer Support on Moving Day

Determine how you will meet the needs of your customers on your moving day. This may involve leaving internet and phone service active at both locations for a period of time or allowing employees to work from home. It may also be helpful to let regular customers know when you will be moving so you can try to meet their needs before moving day. Keep in mind that employees should stay home on moving day, aside from a small number of managers. Asking employees to help while moving opens you up to insurance issues, and they can make it more difficult for the movers to do their job.

If you have been considering relocation for your business, now may be the time to make your big transition. When you hire a company that specializes in corporate relocation in New York City , you will be able to easily and effectively transplant your business into its new space. By hiring moving services for your relocation, you will be able to focus on keeping your company profitable before, during, and after your move. Let’s take a look at some signs that you are ready for that big relocation.

You are struggling to find qualified employees.

Hiring and training a qualified workforce is an essential part of running a business. When you find that it is very difficult to source qualified candidates for your open positions, your problem may lie in your location. Moving to a new city or neighborhood will open up opportunities to draw in new members to your team. After your relocation, you may find that you have no trouble finding and hiring the right workers.

You are having trouble managing your operating costs.

Location can lead to higher operating costs, such as high rent or steep shipping fees. To cut down on your operating costs, think about relocation for your company. As you are seeking a new location for your business, look for a space that offers affordable rent in a good location. Once you have made your move, you are likely to find that your operating costs are more manageable.

You are not reaching your desired demographic.

Whether you own a retail shop, or offer professional services, it is critical to find a location that is appealing to your target demographic. If you have started to notice that you are not drawing in enough customers, this may indicate that you need to relocate your business. A savvy relocation in an up and coming neighborhood could provide your business with the boost that it needs to become highly profitable.

You need to have a safe place to store your records when you run a business, so a retention process in New York City is something you need to think about. At UMC Moving, it’s our job to provide quality moving services as well as record retention storage services. You need to keep your records in top shape, but that’s not always an easy task to accomplish. That’s where UMC Moving comes in. If you’re wondering how you can keep your business records safe, continue reading for a look at our record retention storage services.

A storage space is often necessary for your records, but it helps when it’s both physical and digital. The O’Neil Record Storage software that we use at UMC Moving is extremely high tech and can track each box as soon as it arrives on site. There will be a history log for each item that comes through, so you can always find out how many times you have accessed your file. Every item is labeled and scanned, with a content description in the database. We handle climate control, online access, and barcode inventory, and we have more than 80 years of experience in the industry.

In many cases, a business move in New York City is a sign of success, but even a move for the right reasons can turn out to be stressful. Relocation tends to be easier when you use a moving company that you know and trust, and you should think about the logistics well before you start making moves. It’s also a good idea to tell your partners and influencers that you’re moving so that they don’t direct people to a location you can no longer be found at. Here is a look at a handful of ways to avoid stress when moving your business:

Work with a moving company.

Relocation can be exciting, as it often means that your business is growing and you’re moving to a more spacious spot. On the other hand, relocation can be stressful, as well. If you want to cut the stress out when planning your move, consider talking to a professional moving company for assistance. Established moving companies have gone through the experience plenty of times before, so they know what to look out for and how to help you to the best of their abilities.

Create a moving plan.

A business move isn’t something that you should try to pull off in the blink of an eye. Instead, it is something that you should plan carefully to ensure that you pull it off. This will give you time to find the right location, give your employees notice, and hire a competent moving service so you can bank on your belongings staying safe. The more time you give yourself to plan the move, the less stress you’ll have to deal with when the time comes to get started.

Let people know about the move.

In addition to letting your employees know that you’re planning on relocation, you’ll need to alert the other entities that you interact with. This could mean anything from the Better Business Bureau to your local post office. It’s important that people know you’re planning a move so you can keep business operating as usual.

Change isn’t inherently good or bad, but it’s a necessary part of life. If it seems like your workers aren’t keen to the changes you have in mind, it’s important to get them caught up to speed. Making a move in New York City can be a great business venture, but you must think about your employees, as well. You should be available to answer any questions they have, put enough thought into the moving process, and let everyone know when there’s about to be a change. Read ahead for some more advice about getting your staff on-board with change.

Always Be Open

It’s easier for some to accept change than others, which is why it’s your responsibility to talk to your staff about your upcoming relocation. You need to be available to answer any questions that your employees may have. Don’t attempt to hide any of the details about the move, and be as transparent as you can when dealing with your workers. The more information you offer, the easier it will be for employees to understand and become comfortable with the change.

Move Efficiently

Not every move is easy, but there are steps you can take to make yours as painless as possible. You can start by looking at your moving company options. If your staff knows that you’re working with a moving company that has a reputation of success, they may be more on board to accept the changes going on. Do your research, look at different companies’ websites, and ask the right questions before you decide.

Offer a Heads Up

Relocation can be a significant change for some people, so it’s important that you’re upfront and honest with your employees. Don’t wait to tell them that you plan on moving the business. The more included your staff is with the moving process, the better they stand to feel about the experience as a whole. Remember that your company operates as a team, and you should let your teammates know in advance when there is a change that might affect them.

With the number of documents that many companies generate every day, it’s important to have a retention policy for their management. This is even more important for companies that operate in a heavily regulated industry, such as health care. If you need to develop a record retention policy in New York City , then watch this video for tips on how to go about this process

There are six key steps that businesses should take when developing a record retention policy, beginning with the identification of types of records and media, determination of business needs for records retention periods, and consideration of the creation, distribution, storage, and retrieval of documents. The final steps are to factor in the destruction of documents, document and implement any established policies, and conduct ongoing management of the system.

A corporate relocation in New York City will provide you with a fantastic opportunity to create an office space that encourages the productivity of your workers. This video from Entrepreneur takes a tour of an NYC office that has been designed with open communication in mind. The Wonderfactory has created a unique space that combines modern architecture with fun design elements.

If you are planning for an office relocation, be sure to hire a corporate relocation specialist to help you throughout the process. From moving and storage to packing and shipping, your corporate relocation team can provide you with the services that you will need to relocate your business effectively.

It is vital to your company’s future to have a records retention policy. If your company is audited or becomes involved in a legal dispute, then a strict retention policy will aid in the proceedings. You are also required by law to maintain important documents in New York City, such as employee and payroll records. Read on for a closer look at why your company should have a record retention policy.

Tax Audits

Your company or store may have annual audits conducted within the company, so it is important to have a solid retention policy in place. However, you may also need your records for a tax audit by the Internal Revenue Service, or IRS. It is customary to retain tax records and employee information for at least three years. Speak with your commercial accountant to determine the information you must store and for how long. Keep a record of each file‒s end date, so you can remove it from the record storage and free up room for other important documents.

Legal Issues

If there is a possibility of future legal disputes, then you have a legal duty to preserve your company records. If you do not anticipate any future legal issues, then it is still wise to implement a records retention policy. Your company or organization should always appear organized and compliant. You will not be subject to legal scrutiny if your company follows a strict records retention policy that is compliant with all tax and governmental regulations.

Government Rules

There are certain rules put in place by the government that demand all companies retain certain records for a specified period. These records often concern your employee information, payroll records, job-related injuries, and demographic information. Keeping these records will keep you compliant in the event of an audit or legal dispute. These records may also be requested by your employees at a future date. You can keep these records organized and safe by implementing a professional document retention policy.

The Health Insurance Portability and Accountability Act of 1996, commonly known as HIPAA, calls for certain privacy and security measures and rules to be put into place for the protection of patients’ health information. HIPAA requires that your patients’ health information be kept and secured under certain safeguards, such as a qualified retention facility . This facility, and your practice’s retention policy in New York City, should be protected against physical damage, digital hacking, and unauthorized access. Continue reading to learn more about your responsibilities regarding patient and client information.

Your retention policy for HIPAA information should include a secure facility that has limited access. There must also be a designated official who will develop and enforce the security policies and procedures for your retention policy. Ensure that all of your employees are trained and aware of the HIPAA policies, and ensure that those who work directly with patient and client information are fully trained in its management and retention. Work with your retention company to allow auditing controls whenever you need to examine the access records. This will help you maintain the integrity of your HIPAA information.

As the owner of a small business, it is very important for you to keep detailed records of your expenses, business transactions, and other business documents. Rather than attempting to file and preserve these records on your own, you may want to consider hiring a record retention service in NYC . With assistance from a company that offers business record retention in New York City, you can make sure that all of your important documents are easily accessible during tax season. Read on for an overview of what small business owners need to know about record retention.

Record Retention Can Help You Stay Organized

One of the benefits of outsourcing your record retention with a professional company is that your storage experts will help you keep your essential papers completely organized. Before a document is placed into record retention storage, it will be sorted by date, category, and importance. By creating a specific filing plan that is tailored to your business documentation, your record retention specialists will make sure that you are always able to find your most important documents.

Record Retention Can Free Up Storage Space

Rather than taking up valuable storage space in your office to house all of your documents and paperwork, you may want to consider setting up record retention services. A record retention specialist will be able to provide you with off-site storage for all of your important documents. After freeing up additional storage space in your office, you may find that it is easier to keep your workplace organized.

Record Retention Offers Peace of Mind

In the event that you are audited or need to produce a certain document for your business proceedings, you can rest assured that your record retention service will be able to help you easily find the necessary documents in your archives. By entrusting your record retention to a team of specialists, you will have the peace of mind that comes from knowing that your papers are secure and easy for you to access.