If you are planning to move your home or office, one of the first tasks you will need to undertake is selecting and purchasing appropriate moving supplies. A commercial moving company in NYC can offer advice on the best boxes to suit your specific needs. There are a few simple guidelines that you can follow to ensure that you have the correct packing boxes for your move. Packing boxes come in several different sizes. It is important to make sure you use the right size box for the goods you are packing. In addition, there are a number of specialized packing boxes available, which you can use to pack fragile or awkwardly shaped items. You can purchase these boxes from a moving company, or obtain them secondhand. Furniture stores and offices can be good sources of moving boxes. However, if you do choose to use secondhand boxes, make sure they are still in good condition and will not break during your move.

Different Box Sizes

If you are moving, you will need a range of good quality moving boxes, in several different sizes. Use smaller boxes to pack heavier items, such as books. You can also pack videos, small metal tools, and small pieces of kitchen equipment. If you try to fill a large box with heavy items, it may break. You could also injure your back by attempting to lift an overly heavy box. Medium-sized boxes can be used for slightly larger kitchen appliances, toiletries, bathroom supplies, clothing, and children’s toys. Use large boxes to pack bulky but light items, such as quilts, pillows, comforters, tablecloths, and drapes.

Specialty Boxes

There are a number of boxes available which are designed for packing specific categories of items. The wardrobe box contains a metal rail, to hang clothes. File boxes are the ideal way to transport home and office files. Dish boxes provide extra protection for fragile kitchenware.

When a business changes premises, it is not always convenient to transport the original office furnishings to the new location. The company may decide to sublet furnished office space. Alternatively, the management may wish to purchase new furniture and fittings for the new office space. Here at U.M.C. Moving Co., we can handle your furniture liquidation in NYC . If you are moving office and need to dispose of your furnishings, we can help. We can arrange for garbage disposal services to pick up the furniture, if necessary. If you wish to donate the furniture instead, we can also attempt to find a suitable recipient.

If you simply leave the furniture behind, your company may be in contravention of your lease agreement at the original site. Building owners and management companies often stipulate that premises must be left clear of furniture, in a “broom swept” condition. We can help you to comply with requirements by liquidating your furniture in a prompt and professional manner.

If you are planning a home or commercial move and need to keep important documents safe, you may wish to employ the services of a company offering record retention in NYC. First, however, you will need to organize your papers carefully. Sort your invoices, receipts, and other miscellaneous documents into different categories. You may need to keep some documents for longer than others.

Keeping Important Documents Safe

Place any documents which are difficult to replace in a secure, fireproof box. Such documents might include passports; Social Security cards; birth, marriage, and divorce certificates; medical prescriptions; stocks and bonds; and wills. You should also make an inventory of all household or office goods and furnishings. Create a list of all your bank accounts, credit cards, and financial information. You should also ensure that you create a document listing all-important contacts, such as doctors and next of kin. Make sure you make a backup of all the crucial information on a memory key, portable thumb drive, or online. Provide a trusted friend or lawyer with a copy of all the data.

Keeping and Discarding Documents

Find out which documents you will need to keep and which can be safely discarded. Create a folder for invoices and receipts. When you do discard documents, do so safely, by using a crosscut shredder. This will help prevent identity theft.

Filing Carefully

Invest in good quality hanging and drawer files, or sturdy, expandable folders. Make sure you only use leak-proof boxes, to safeguard your files from possible water damage. File tax returns by year. You will need to keep all tax documents for six years, in case of an IRS audit. Use a lockable filing cabinet to keep important documents safe. Hanging file folders can help you to organize your documents. Divide them into categories, such as home, school, healthcare, car insurance, home insurance, and taxes.

Now that identity theft has become such a big problem in this country, it’s important for business owners to shred all of their confidential documents once they are finished with record retention . If you own a business, you should spend some time thinking about how you are discarding your documents so that you can avoid becoming an identity theft victim. You can likely work with a company that specializes in record retention in NYC to have your documents destroyed safely. Check out some tips for shredding your business documents below.

Use the right shredder to get rid of important documents.

Different companies shred their important documents in different ways. Unfortunately, far too many of them still use shredders that simply cut documents into long strips before discarding them. This is dangerous because these strips could potentially be put back together by the wrong person. By using a more advanced shredder that cross cuts everything inserted into it, you will be able to sleep better at night knowing that your documents have been destroyed.

Hire a company to shred documents instead of asking your employees to do it.

These days, paper shredders are very affordable, so if you do shredding frequently, you might be tempted to purchase one and ask one of your employees to shred documents for you. If you only shred a small amount of documents from time to time, this might not be a bad plan. However, if you constantly have to shred a large amount of documents, you should hire a company to do it for you. It will allow your employee to focus on his or her job and not have to worry about shredding documents.

Make sure you aren’t getting rid of any documents you might need in the future.

Record retention is something that’s obviously essential for any business. The last thing you want to do is shred documents you might need later. If you need help with file retention, there are companies that can help you stay organized so that you don’t shred anything that needs to be saved.

Picking up an entire office and relocating it in a place like New York City can be a huge hassle if you don’t know what you’re doing. That’s why you should use corporate relocation moving services to get the job done. U.M.C. Moving Co., Inc. has more than 30 years of experience when it comes to helping companies of all sizes move and can serve as your corporate moving company serving NYC .

In the months, weeks, and days leading up to a corporate relocation, there are many different questions that will run through your head. How are you going to keep all of your office equipment safe? Will it take longer than expected for your office moving? When will your office be up and running again? We can help you answer all of your questions and come up with a plan that will make your corporate relocation go smoothly. We have helped hundreds of businesses in the past and know how to move companies efficiently. When you call U.M.C. Moving Co., Inc. for assistance with corporate relocation, we will give you a free estimate based on your specific needs and get the relocation planning started right away.

Corporate moving companies will do everything in their power to keep your belongings safe when they move them, but there are also steps you can take to ensure that your fragile items won’t get broken. Watch this video to see how you should pack items that are going to be moved by a commercial moving company in NYC.

The key to keeping your fragile items safe during a move is to pack them properly in sturdy boxes. Corporate moving companies will try not to break anything during your move, but that will be difficult if you use cheap boxes or fill boxes up with too many items. An office relocation is stressful enough, so make life easier on yourself by packing your fragile items the right way so that nothing gets damaged.

Whether you are a homeowner making a move across town or a business owner using commercial movers to change locations, you need to know how to load a moving truck properly so that your move goes smoothly. If you don’t load your truck up the right way, you could end up breaking items during your move or making life very difficult on your commercial movers serving NYC. Here are the steps you should take to make the most of your move.

Step 1: Buy the supplies you will need for your move.

Before you put a single item into a moving box to prepare for your move, you need to make sure you have all of the right supplies. From sturdy packing boxes and bubble wrap to labels and tape, you will need quite a few things in order to begin a home or office relocation. The key to a successful move is using quality packing supplies that will protect all of your belongings.

Step 2: Prepare your belongings to be moved.

Once you have all of the packing supplies you need, you can begin to prepare your items for your move. Start placing items that you are moving into boxes, but don’t overfill any of them. Your commercial movers will have a difficult time moving items safely if you provide them with very heavy boxes. As you fill boxes, label them clearly so that your movers will know where to put things once they arrive at your new home or business. It will make the move go much quicker once you have arrived at your destination.

Step 3: Load your items into your moving truck systematically.

When you are loading your truck, you want to begin placing items near the front of the truck and stack them to the ceiling. If there is anything that is particularly fragile, you should tie it down or keep it lower to the ground, just in case it happens to move around during your move. Get everything into the truck as tight as possible and you will significantly reduce the risk of damage.

Moving and installing furniture is one of the biggest hassles of the commercial moving process. Fortunately, there are some corporate moving companies in NYC that will liquidate your old furniture and provide timely office furniture installation services. For tips that will help you choose and install new office furniture, read this article.

Consider the Culture of the Company

Furniture has a profound effect on the atmosphere of an office. Modern, comfortable furniture will boost the morale at the office, while boring or cheap furniture may have the opposite effect. If being seated for long periods of time is the norm in the office, it’s important to have comfortable seating. If the company encourages openness and sharing of ideas, invest in furniture that allows for collaboration—conference tables, large desks, and seats with wheels. You may not need a desk and chair for every employee if collaboration is the norm at the office. With that said, every company should offer the option of private rooms that allow employees to focus.

Storage

Finding office furniture that meets your storage needs can be a huge challenge, especially if you have a lot of records to fit in a small office. One possibility is to take some of the records to a record retention storage facility. When you store your records with a record retention service, every box—and the contents—is tracked so that nothing is lost. For some companies, this would free up a great deal of space, which can save money and increase the company’s organization and efficiency.

Arranging the Furniture

Of course, it’s not just the type of furniture that you purchase, but the way it is arranged that has an effect on how it is used. Many pieces of furniture offer multiple functionalities, which gives you the freedom to arrange and re-arrange depending on your current needs. If you are working in a cramped space, arrange the furniture so that your office feels and looks larger.

Moving all of your furniture from one location to the next is not only a time-consuming process, but it may also result in a furniture mismatch—in other words, the old furniture may not be a good fit for the new office. Fortunately, there are commercial moving companies that offer office furniture liquidation in NYC for a great value. Before you call the commercial movers, read this article to learn more about how furniture liquidation works.

First, call the commercial movers and ask about a time frame for furniture liquidation. Many companies assume that liquidation is a quick process, but allowing more time for it can ensure a better value for your furniture. Second, leave the inventory to the professional liquidators. Some businesses go to extensive pains to inventory their furniture for the liquidators, but the liquidation company will still want to do their own inventory and evaluation. Lastly, hire commercial movers rather than a specialty company. The movers will not only liquidate unwanted furniture, but also move furniture or records that you are keeping to your new office.

Moving and packing for an office relocation requires weeks—sometimes months—of planning and execution. Fortunately, commercial movers in NYC can help you with every step of the corporate relocation process, including record retention, furniture liquidation, and computer relocation. For more tips on moving and packing, watch this video clip.

When packing, it’s important to use empty space. For example, if you have a storage container that you’re moving to the new office, fill it with files or records. When packing fragile items, roll them up in newspaper or commercial packing supplies to protect them during the move. Place light items, rather than heavy items, on top of each box to prevent crushing.