Now that identity theft has become such a big problem in this country, it’s important for business owners to shred all of their confidential documents once they are finished with record retention . If you own a business, you should spend some time thinking about how you are discarding your documents so that you can avoid becoming an identity theft victim. You can likely work with a company that specializes in record retention in NYC to have your documents destroyed safely. Check out some tips for shredding your business documents below.

Use the right shredder to get rid of important documents.

Different companies shred their important documents in different ways. Unfortunately, far too many of them still use shredders that simply cut documents into long strips before discarding them. This is dangerous because these strips could potentially be put back together by the wrong person. By using a more advanced shredder that cross cuts everything inserted into it, you will be able to sleep better at night knowing that your documents have been destroyed.

Hire a company to shred documents instead of asking your employees to do it.

These days, paper shredders are very affordable, so if you do shredding frequently, you might be tempted to purchase one and ask one of your employees to shred documents for you. If you only shred a small amount of documents from time to time, this might not be a bad plan. However, if you constantly have to shred a large amount of documents, you should hire a company to do it for you. It will allow your employee to focus on his or her job and not have to worry about shredding documents.

Make sure you aren’t getting rid of any documents you might need in the future.

Record retention is something that’s obviously essential for any business. The last thing you want to do is shred documents you might need later. If you need help with file retention, there are companies that can help you stay organized so that you don’t shred anything that needs to be saved.

Picking up an entire office and relocating it in a place like New York City can be a huge hassle if you don’t know what you’re doing. That’s why you should use corporate relocation moving services to get the job done. U.M.C. Moving Co., Inc. has more than 30 years of experience when it comes to helping companies of all sizes move and can serve as your corporate moving company serving NYC .

In the months, weeks, and days leading up to a corporate relocation, there are many different questions that will run through your head. How are you going to keep all of your office equipment safe? Will it take longer than expected for your office moving? When will your office be up and running again? We can help you answer all of your questions and come up with a plan that will make your corporate relocation go smoothly. We have helped hundreds of businesses in the past and know how to move companies efficiently. When you call U.M.C. Moving Co., Inc. for assistance with corporate relocation, we will give you a free estimate based on your specific needs and get the relocation planning started right away.

Corporate moving companies will do everything in their power to keep your belongings safe when they move them, but there are also steps you can take to ensure that your fragile items won’t get broken. Watch this video to see how you should pack items that are going to be moved by a commercial moving company in NYC.

The key to keeping your fragile items safe during a move is to pack them properly in sturdy boxes. Corporate moving companies will try not to break anything during your move, but that will be difficult if you use cheap boxes or fill boxes up with too many items. An office relocation is stressful enough, so make life easier on yourself by packing your fragile items the right way so that nothing gets damaged.

Whether you are a homeowner making a move across town or a business owner using commercial movers to change locations, you need to know how to load a moving truck properly so that your move goes smoothly. If you don’t load your truck up the right way, you could end up breaking items during your move or making life very difficult on your commercial movers serving NYC. Here are the steps you should take to make the most of your move.

Step 1: Buy the supplies you will need for your move.

Before you put a single item into a moving box to prepare for your move, you need to make sure you have all of the right supplies. From sturdy packing boxes and bubble wrap to labels and tape, you will need quite a few things in order to begin a home or office relocation. The key to a successful move is using quality packing supplies that will protect all of your belongings.

Step 2: Prepare your belongings to be moved.

Once you have all of the packing supplies you need, you can begin to prepare your items for your move. Start placing items that you are moving into boxes, but don’t overfill any of them. Your commercial movers will have a difficult time moving items safely if you provide them with very heavy boxes. As you fill boxes, label them clearly so that your movers will know where to put things once they arrive at your new home or business. It will make the move go much quicker once you have arrived at your destination.

Step 3: Load your items into your moving truck systematically.

When you are loading your truck, you want to begin placing items near the front of the truck and stack them to the ceiling. If there is anything that is particularly fragile, you should tie it down or keep it lower to the ground, just in case it happens to move around during your move. Get everything into the truck as tight as possible and you will significantly reduce the risk of damage.

Moving and installing furniture is one of the biggest hassles of the commercial moving process. Fortunately, there are some corporate moving companies in NYC that will liquidate your old furniture and provide timely office furniture installation services. For tips that will help you choose and install new office furniture, read this article.

Consider the Culture of the Company

Furniture has a profound effect on the atmosphere of an office. Modern, comfortable furniture will boost the morale at the office, while boring or cheap furniture may have the opposite effect. If being seated for long periods of time is the norm in the office, it’s important to have comfortable seating. If the company encourages openness and sharing of ideas, invest in furniture that allows for collaboration—conference tables, large desks, and seats with wheels. You may not need a desk and chair for every employee if collaboration is the norm at the office. With that said, every company should offer the option of private rooms that allow employees to focus.

Storage

Finding office furniture that meets your storage needs can be a huge challenge, especially if you have a lot of records to fit in a small office. One possibility is to take some of the records to a record retention storage facility. When you store your records with a record retention service, every box—and the contents—is tracked so that nothing is lost. For some companies, this would free up a great deal of space, which can save money and increase the company’s organization and efficiency.

Arranging the Furniture

Of course, it’s not just the type of furniture that you purchase, but the way it is arranged that has an effect on how it is used. Many pieces of furniture offer multiple functionalities, which gives you the freedom to arrange and re-arrange depending on your current needs. If you are working in a cramped space, arrange the furniture so that your office feels and looks larger.

Moving all of your furniture from one location to the next is not only a time-consuming process, but it may also result in a furniture mismatch—in other words, the old furniture may not be a good fit for the new office. Fortunately, there are commercial moving companies that offer office furniture liquidation in NYC for a great value. Before you call the commercial movers, read this article to learn more about how furniture liquidation works.

First, call the commercial movers and ask about a time frame for furniture liquidation. Many companies assume that liquidation is a quick process, but allowing more time for it can ensure a better value for your furniture. Second, leave the inventory to the professional liquidators. Some businesses go to extensive pains to inventory their furniture for the liquidators, but the liquidation company will still want to do their own inventory and evaluation. Lastly, hire commercial movers rather than a specialty company. The movers will not only liquidate unwanted furniture, but also move furniture or records that you are keeping to your new office.

Moving and packing for an office relocation requires weeks—sometimes months—of planning and execution. Fortunately, commercial movers in NYC can help you with every step of the corporate relocation process, including record retention, furniture liquidation, and computer relocation. For more tips on moving and packing, watch this video clip.

When packing, it’s important to use empty space. For example, if you have a storage container that you’re moving to the new office, fill it with files or records. When packing fragile items, roll them up in newspaper or commercial packing supplies to protect them during the move. Place light items, rather than heavy items, on top of each box to prevent crushing.

Corporate relocation is an undertaking that requires planning and patience. With help from reputable commercial movers in NYC, corporate relocation is easier and less stressful. If you have questions about office relocation and how a corporate moving company can help with the moving process, continue reading to get the answers you need.

How Does Company Growth Factor Into Corporate Relocation?

We recommend that companies ask themselves if there is room to grow at the new location. You have other options besides upgrading to a commercial space that is slightly larger than what you need. One option is to negotiate a shorter lease. While many landlords prefer a lease term of three to five years, some will be willing to sign a shorter one. Another possibility is to add language to the lease that permits you to negotiate on an adjacent property if it becomes vacant.

Will My Employees Like the New Location?

There’s no way to know for certain that your employees will thrive at the new location, but there are many ways to gauge the answer to this question. First, talk to all of your key employees about whether the new space is convenient for them. A long and expensive commute may cause your employees to look for a job elsewhere.

Is the New Location Convenient for Clients?

Corporate relocation may be convenient for your employees, but that doesn’t mean it will be convenient for clients. Any time that you move your company, it is likely that you will lose some clients and gain others. Moving from an urban location to a less expensive location in the suburbs may make it harder for clients to come to the office. Urban locations tend to be more centrally located and better served by transportation options, making it easier for clients to visit.

Decorating the New Space

You want to spend enough money to decorate the new corporate location that it looks like your company cares about appearances and is in good financial health. If you spend too much or too little, it can send the wrong message.

Moving for a job can be both exciting and stressful. Many people who are relocating for a job find it helps keep several to-do lists before and after the move. For a list of tips to prepare you to relocate for a job, read below. And for dependable corporate relocation in NYC, contact U.M.C. Moving Co.

Prioritize Organization

It’s easy to feel completely overwhelmed during the job relocation process. To help keep stress levels low, stay organized. Much of the stress that comes from moving is keeping track of the logistics. Maintain to-do lists for both departure and arrival.

Know Your Options

Corporate moving companies can take a great deal of the stress out of your move. Some commercial moving companies will take care of the logistics of office relocation, including packing, unpacking, computer relocation, and even record retention. The more you delegate to your moving company, the less you will have to worry about.

Get to Know Your New Environment Before Moving

It’s hard to say whether you or your company will enjoy and thrive in the new location until you can visit it. Explore the neighborhood and talk to people who live there. If you are planning a corporate relocation, do plenty of marketing research to be sure the area is suitable for business. If you have the luxury to do so, avoid making a long-term commitment in the beginning. This way, you have time to evaluate the move and whether it will work for you and the company.

Determine if Your Moving Expenses Are Tax-Deductible

Some moving expenses can be partially reimbursed. This is for individuals who have started a new job, and whose new home is at least 50 miles from the old home. The deduction is for either full-time or self-employed workers.

Seek Social Support

Making new friends is a crucial part of the moving process. Use an online service such as MeetUp to find people in the area who have similar interests and hobbies. The more support you have, the easier the transition will be.

Corporate moving companies in NYC are easy to come across, but few companies offer quality, value, and environmental friendliness. For some tips that will help you locate commercial movers that satisfy your needs, read this article.

Look for a corporate moving company that offers records retention. With any move comes the need to store a great deal of paperwork and information. Some moving companies can store the records and other items safely so that you do not have to worry about moving them to the new location. Find a corporate moving company that provides computer relocation, as this is a process that takes time, energy, and expertise. As you shop for corporate moving companies, be sure to get references, proof of insurance, and an estimate for each one. Do not focus solely on hourly rates, as companies that take longer may advertise the lowest hourly rate. Look at the mover’s rating on different online sources before hiring them.