• A Step-by-Step Guide to Moving Your Office

    Planning an office move can be a significant task, but taking certain measures can simplify and remove some of the challenges from this process. If you’re gearing up for a corporate relocation in New York City but don’t know where to begin, then consider this step-by-step guide: Corporate Relocation in New York City

    Step #1: Develop a Timeline

    A sure way to make the process of moving office more difficult and stressful is to put off too many essential steps until it’s time for the relocation. For this reason, you should develop a timeline that prevents you from leaving too much planning and work until the end of the moving process. Determine what needs to be done and by when, and then make every effort to stick to the deadlines that you establish. Even small office moves can require months to organize, so it’s best to begin the planning process as early as possible.

    Step #2: Form a Team

    Now that you know what needs to be accomplished, proceed with selecting members of your staff who will assist you throughout the corporate relocation process. If you have a very small office, then a team of two or three may suffice. For larger undertakings, you may benefit from choosing one individual from each department, who will communicate with and delegate tasks to the staff members in their respective areas. Additionally, consider working with a company that specializes in office relocation. Hiring corporate movers can make it easier to sort out logistics, protect your staff from injury, and get your new office up and running as soon as possible.

    Step #3: Schedule Team Meetings

    During the moving process, staying in communication with the members of your moving team is essential. For this reason, you should consider scheduling regular meetings in which progress for each department is covered, and any challenges are addressed. Having frequent meetings can also be key for keeping your team informed and motivated throughout the course of your office move.

  • How to Develop a Record Retention Policy

    With the number of documents that many companies generate every day, it’s important to have a retention policy for their management. This is even more important for companies that operate in a heavily regulated industry, such as health care. If you need to develop a record retention policy in New York City , then watch this video for tips on how to go about this process

    There are six key steps that businesses should take when developing a record retention policy, beginning with the identification of types of records and media, determination of business needs for records retention periods, and consideration of the creation, distribution, storage, and retrieval of documents. The final steps are to factor in the destruction of documents, document and implement any established policies, and conduct ongoing management of the system.

  • Qualities to Look for in Commercial Movers

    When it comes to planning a corporate relocation, finding the right team for the job can mean the difference between a timely, stress-free move, and one that is riddled with delays and problems. If you’re looking for commercial moving services in New York City , then keep reading to learn what qualities to look for in your movers. Commercial moving services in New York City

    Experience

    For any relocation, working with a moving company that is well-established and has a reputation for quality service is important. However, for a corporate move, it’s ideal to partner with a company that has a history of providing commercial moving services. Corporate movers will be more familiar with the steps required for moving an office or business and be able to help you navigate the logistics of the process. Furthermore, these professionals can work with you to develop a strategy that will minimize the downtime your company experiences.

    References

    There are plenty of moving companies that claim to offer commercial moving services but primarily conduct residential moves. To help you differentiate the experts from the pretenders, ask the moving company for several references of the recent moves that they have completed for businesses like yours.

    Insurance

    A high-quality commercial moving company will be properly insured and willing to deliver the related documents upon request. If the company hesitates to provide you with a Certificate of Insurance, then they may have a history of accidents or minimal experience with commercial moves.

    Planning

    When hiring a commercial mover, you want to work with a company who will provide you with not only an estimate of the move’s cost but a game plan, as well. An excellent mover will work with you to develop a moving schedule that suits your timeline and promotes a successful, streamlined relocation. The moving plan should incorporate factors like the number of trucks needed, what equipment will be required, the moving team’s size, and the projected length of the process.

  • Protecting Your Paper Documents

    Throughout the course of every fiscal year, your company will create many different types of important documents that are critical to your business operations. Rather than simply filing your critical papers away for later use, you may want to consider setting up business record retention in New York City . A company that offers record retention services in NYC will have the facilities and knowledge needed to make sure that your paperwork is being stored safely and securely.

    One of the biggest advantages of record retention is that this type of service will protect your paper documents against water damage, fire damage, and other unexpected disasters. When you place your documents into storage, they will be housed in a secure facility that has been designed specifically to protect your paper documents from getting harmed. Along with protecting your paper documents from physical damage, a record retention service will also make sure that their secure information is kept safe.

    Business record retention in New York City

  • Factors to Consider During An Office Move

    As your company grows, you may find that your corporate offices are no longer in the right location for the needs of your business. To make sure that your physical location is suited to your company’s needs, you may want to consider a corporate relocation. Your corporate relocation specialist in New York City will be able to assist you with every step of your upcoming relocation project. If you are wondering where to place your new office, here are three factors to consider when you are picking a new location for your business. Corporate Relocation Specialist in New York City

    Company Culture

    When you are selecting a new location for your business, you may want to start the process by considering the culture and personality of your company. If you are running a high profile company that has a very formal culture, you should find a business location that suits this working style. A more casual office environment may fit in best in a laid back location, such as a shopping district with plenty of foot traffic.

    Customer Demographics

    As you are looking for a site to place your new offices, it is also important to consider the demographics of your typical client base. In the event that you move your offices to a location that is inconvenient or unappealing to most of your customers, you may eventually end up losing business. The right location will be centrally located and easy for your target demographic to find.

    Surrounding Goods and Services

    To ensure that your employees and your customers are pleased with your relocation, it is also a good idea to consider the goods and services that will surround your new offices. Your employees may appreciate being able to head to local restaurants during their lunch breaks, so it is a great idea to place your new office in a prime retail area that is filled with shops and restaurants. Being located near to other companies that offer similar types of services may provide some friendly competition that will help your business.

  • Helping Your Customers Find Your New Location

    Corporate relocation can be an important strategy for increasing your customer base and improving the productivity of your business. Before you accomplish a corporate relocation in NYC , however, you will need to make sure that your customers are properly informed about your big move. A company that offers relocation services in New York City will be able to help you fine tune the details of your corporate move. To ensure that your customers do not get lost along the way, here are some tips that will help them find your new location. Corporate relocation by UMC Moving

    Post Physical Signs

    In the weeks or months leading up to your company’s move, it is a smart strategy to post physical signs at your current location that provide your customers with details about your new location. These signs should clearly state the date of your move, as well as your new address. When a customer comes in for their regular services, they will take note of the signs and remember that you will be moving in the near future.

    Update Your Business Address

    After a relocation, your customers may get confused if your business cards, website, and other corporate materials still state your old address. To avoid confusion, you should update your business address as soon as it is appropriate. If a new customer finds your company online, having an updated address will help them navigate to your new location. On your website, you should make sure to clearly state that your address has recently changed.

    Send Out An Email

    If you have an email list that you use to contact your customers with promotions and special sales, you may want to use this resource to inform them about your new location. A mass email will allow you to touch base with current and past customers. If you will be offering any special promotions to celebrate your relocation, you can use this email to inform your customers about the deals that they will get when they visit your new offices.

  • Fostering Creativity in Your New Office with an Open-Plan Design

    A corporate relocation in New York City will provide you with a fantastic opportunity to create an office space that encourages the productivity of your workers. This video from Entrepreneur takes a tour of an NYC office that has been designed with open communication in mind. The Wonderfactory has created a unique space that combines modern architecture with fun design elements.

    If you are planning for an office relocation, be sure to hire a corporate relocation specialist to help you throughout the process. From moving and storage to packing and shipping, your corporate relocation team can provide you with the services that you will need to relocate your business effectively.

  • Why It Is Important to Have a Records Retention Plan

    It is vital to your company’s future to have a records retention policy. If your company is audited or becomes involved in a legal dispute, then a strict retention policy will aid in the proceedings. You are also required by law to maintain important documents in New York City, such as employee and payroll records. Read on for a closer look at why your company should have a record retention policy. UMC Moving team organizing boxes for commercial moving and record retention services in New York

    Tax Audits

    Your company or store may have annual audits conducted within the company, so it is important to have a solid retention policy in place. However, you may also need your records for a tax audit by the Internal Revenue Service, or IRS. It is customary to retain tax records and employee information for at least three years. Speak with your commercial accountant to determine the information you must store and for how long. Keep a record of each file‒s end date, so you can remove it from the record storage and free up room for other important documents.

    Legal Issues

    If there is a possibility of future legal disputes, then you have a legal duty to preserve your company records. If you do not anticipate any future legal issues, then it is still wise to implement a records retention policy. Your company or organization should always appear organized and compliant. You will not be subject to legal scrutiny if your company follows a strict records retention policy that is compliant with all tax and governmental regulations.

    Government Rules

    There are certain rules put in place by the government that demand all companies retain certain records for a specified period. These records often concern your employee information, payroll records, job-related injuries, and demographic information. Keeping these records will keep you compliant in the event of an audit or legal dispute. These records may also be requested by your employees at a future date. You can keep these records organized and safe by implementing a professional document retention policy.

  • How To Preserve Continuity While Moving

    Developing or preserving a business continuity plan is important to keep your business running through your office move near New York City . As you can see in the video, this continuity plan can prevent a breakdown of services to your customers, employees, and vendors. Let’s take a look at how to preserve your business’ continuity during an office relocation.

    Keep your important documents—including patents, employee information, and tax forms—in a secure retention process facility. This can prevent the loss of important information during a move. If you have pertinent information, furniture, or resources that are vital to your company, then ensure these are moved and handled as soon as possible. Ensure that all of your employees are aware of the continuity plan and how it will affect their jobs during the move. Tell your vendors about important move dates to ensure you continue receiving products on time.

  • Recognizing the Factors That Influence the Cost of Your Corporate Relocation

    There are several factors that can influence the cost of your corporate relocation near New York City. The number of items you are moving and the traveling distance can have a significant impact on your moving estimate. It is important to recognize these contributing factors, so you can receive a fairly-priced move. Let’s take a look at the different factors that might influence your relocation costs. Corporate relocation near New York City

    Facility Size

    One of the most important contributing factors to your relocation cost will be the number of items being moved. If you are moving to a small office with a few pieces of furniture and filing boxes, then your cost will be much less than moving a large corporate office. It is important to organize and declutter your office to ensure you receive the best relocation estimate. Invest in a document retention policy to free up your filing boxes and storage rooms. This can also reduce your relocation costs.

    Traveling Distance

    The distance between your former location and your new location may also influence the cost of your relocation. Moving companies have different types of charges for corporate relocations. Some might charge by the hour or the weight of the moving items. In addition to these base charges, your movers may also charge based on the distance they must travel with your items. For example, a long-distance corporate relocation will likely cost more than a local relocation. Your corporate moving company will give you a complete estimate and breakdown of your charges before the moving date.

    Withheld Information

    Your moving bill may change significantly if you withhold information during your free estimate. It is better to be upfront and honest about all that is involved with your corporate relocation, so you can receive a complete and fair price. Ask your movers for a list of the necessary information you must provide an idea such as the number of furniture pieces, moving deadline, or moving distance to ensure you receive a complete estimate prior to your move.

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