The Health Insurance Portability and Accountability Act of 1996, commonly known as HIPAA, calls for certain privacy and security measures and rules to be put into place for the protection of patients’ health information. HIPAA requires that your patients’ health information be kept and secured under certain safeguards, such as a qualified retention facility . This facility, and your practice’s retention policy in New York City, should be protected against physical damage, digital hacking, and unauthorized access. Continue reading to learn more about your responsibilities regarding patient and client information.

Your retention policy for HIPAA information should include a secure facility that has limited access. There must also be a designated official who will develop and enforce the security policies and procedures for your retention policy. Ensure that all of your employees are trained and aware of the HIPAA policies, and ensure that those who work directly with patient and client information are fully trained in its management and retention. Work with your retention company to allow auditing controls whenever you need to examine the access records. This will help you maintain the integrity of your HIPAA information.

When you are getting ready for a corporate relocation, you may be tempted to enlist the help of your employees during your big move. However, providing moving services is probably not in your workers’ job descriptions, and you could be putting your company at risk by having them box, lift, and transport your office items. Rather than relying on your employees for moving assistance, it is a better idea to hire a company that offers corporate relocation in NYC. To underline the importance of hiring professional moving companies, here is a look at the risks of allowing your employees to help your business move.

Chance of Physical Injury

One of the major reasons why you may not want to have your employees help with your business move is that you could be placing them at risk of physical injuries. A worker who is untrained in safe lifting and carrying techniques may get injured during the moving process. Your professional movers will know how to lift your heavy items safely so that they do not get hurt.

Potential for Misplaced Items

While your workers are highly skilled at their specific jobs, they may not have the experience needed to properly sort, pack, and label all of your office items. Without careful packing, you could be at risk of misplacing some of your valuable office supplies during your big move. With professional moving help, you can make sure that your moving experience is properly organized.

Danger of Lost Productivity

In order to keep your business up and running throughout your corporate relocation, you will need to make sure that your employees are able to focus on their workday tasks. Asking some or all of your workers to help with your move could put you at risk of lost productivity and missed business opportunities. Your local moving company will take care of all of the aspects of your corporate move, so you and your employees can focus on getting work done.

If you are considering relocation for your photography business, you will have a number of factors to think about. In this video, you will review some essential tips for relocating your photography business. As you prepare for relocation in New York City , it is important to consider your target market. By assessing your desired clientele, you will get a better idea of which services you should provide in your new location. For example, a major metropolitan area like Manhattan may attract a different client base than a small, rural location.

As the owner of a small business, it is very important for you to keep detailed records of your expenses, business transactions, and other business documents. Rather than attempting to file and preserve these records on your own, you may want to consider hiring a record retention service in NYC . With assistance from a company that offers business record retention in New York City, you can make sure that all of your important documents are easily accessible during tax season. Read on for an overview of what small business owners need to know about record retention.

Record Retention Can Help You Stay Organized

One of the benefits of outsourcing your record retention with a professional company is that your storage experts will help you keep your essential papers completely organized. Before a document is placed into record retention storage, it will be sorted by date, category, and importance. By creating a specific filing plan that is tailored to your business documentation, your record retention specialists will make sure that you are always able to find your most important documents.

Record Retention Can Free Up Storage Space

Rather than taking up valuable storage space in your office to house all of your documents and paperwork, you may want to consider setting up record retention services. A record retention specialist will be able to provide you with off-site storage for all of your important documents. After freeing up additional storage space in your office, you may find that it is easier to keep your workplace organized.

Record Retention Offers Peace of Mind

In the event that you are audited or need to produce a certain document for your business proceedings, you can rest assured that your record retention service will be able to help you easily find the necessary documents in your archives. By entrusting your record retention to a team of specialists, you will have the peace of mind that comes from knowing that your papers are secure and easy for you to access.

Before you begin a major corporate relocation project, you will have to enlist key members of your management team to assist you with your move. While the physical portion of the move will be delegated to your professional movers in New York City , your management will need to oversee the logistics and planning phases of your corporate relocation process.

Your management team will also play a key role on moving day. In order for your movers to be able to start transporting office furniture and boxes away from your old business location, you will need to have a member of your management team on site. A designated manager may also be required to sign off on any last-minute changes or alterations to your moving plan. By delegating some key moving responsibilities to a trusted member of your management team, you can be confident that your corporate move will go smoothly.

As the owner of a business, it is your responsibility to make sure that your company keeps track of all of its important paperwork. In order to streamline the retention process, it is a great idea to work with a company that offers business record retention in New York City . When you work with your retention team, you will be able to create a clear retention policy that outlines which important documents should be kept and which ones can be shredded and discarded.

There are a few categories of documents and paperwork that your business will always need to keep. You will need to retain your financial records and tax documents for several years before they can be discarded. Your business will also need to retain its licenses, permits, patents, and other essential operational documents. If you collect information from your clients, you should make sure that these papers are stored in a secure location.

A corporate relocation may provide your business with terrific new opportunities and room for expansion. Rather than taking care of the many steps of your corporate relocation on your own, however, you may want to trust some aspects of your move to the professionals. A company that offers moving services in New York City can help you throughout all of the various stages of your commercial move. To highlight the advantages of working with a team of movers, let’s review some of the services that you may need during your commercial move.

Packing and Unpacking

When you are moving your entire business from one physical location to another, you may be faced with extensive packing and unpacking procedures. You will need to pack up office supplies, files, and a variety of other items. If you were to have your employees do this, you would lose valuable hours of productive work. Fortunately, your moving company can take care of the packing and unpacking on your behalf. By outsourcing your packing procedures to trained movers, you can help to make sure that your employees are able to focus on their work tasks up until the day that you move.

Disconnecting and Transporting Electronic Equipment

From computers and printers to fax machines and more, there are likely many pieces of electronic equipment that your company needs in order to operate on a daily basis. When you disconnect and transport your electronic equipment on your own, you will run the risk of causing damage to delicate wires and chips. Your professional movers can offer safe and reliable electronic transportation services for your corporate move.

Installing Office Furniture

Before your employees get to work at your new location, you will need to make sure that all of your office furniture is properly organized and installed. Your moving company can transport your office furniture to your new building and make sure that the installation process goes smoothly. Once your office furniture has been set up and your electronics are plugged in, your employees can get to work at your exciting new business location in the New York City area.

When you relocate into a new office space, you will have a fantastic opportunity to downsize your inventory and make sure that your business operations are as streamlined as possible. Downsizing will also help to ease the transition when you undertake your corporate relocation in NYC. With services from movers in New York City, you can decide what will go with you when you move, and which items will be discarded or donated to charity. If you are struggling to get started on your moving procedures, here are a few handy tips that will help you downsize before your office relocation.

Keep Your Employees Informed

In order to effectively downsize your inventory in preparation for corporate relocation, you will need to make sure that your employees are informed about your downsizing procedures. You may want to ask each of your employees to work on eliminating unnecessary items and paperwork from their desks or workstations. Starting the downsizing process early will also give your workers plenty of time to get ready for your big move.

Make a Detailed Inventory of Items

If you have not recently taken an inventory of all of the items that your business has in stock, now is the time to do so. As you are making your inventory, you will be able to decide which items will come with you when you move, and which ones are no longer necessary for your business operations. If you have not used an item for a year or more, it may be time to toss it out.

Consider Your New Location

During the downsizing process, you will also want to make sure that you carefully consider the space that you will have at your new business location. If your new office location will be smaller than your current space, it is important to make sure that you downsize carefully. If you are moving into a larger office, you may not be required to get rid of as many things as you prepare for your move, but be sure to still discard any items that your business no longer needs.

When you are getting ready to move, your moving company will provide you with a bill of lading. In this video, you will learn about the importance of the bill of lading for your upcoming move. Your bill of lading serves as a contract between yourself and your moving company. Before your moving company in New York City starts to pack and transport your items, they will need you to sign the bill of lading.

As the owner or manager of a business, it is very important to make sure that you create a comprehensive retention policy for all of your records. Rather than storing your paper documents on site, you can save space by working with a record retention service in NYC. A company that specializes in business record retention in New York City can provide you with a safe and convenient storage location for all of your important documents.

When you are seeking a record retention facility to store your important documents, you will want to ask your storage company about their accessibility policy. Since your important documents may need to be reviewed at key times throughout the year, you will want to make sure that you have secure access to your files whenever they are needed. By ensuring that you have full access to your records, you can rest assured that you will always be able to review your documents.