Throughout the course of every fiscal year, your company will create many different types of important documents that are critical to your business operations. Rather than simply filing your critical papers away for later use, you may want to consider setting up business record retention in New York City . A company that offers record retention services in NYC will have the facilities and knowledge needed to make sure that your paperwork is being stored safely and securely.

One of the biggest advantages of record retention is that this type of service will protect your paper documents against water damage, fire damage, and other unexpected disasters. When you place your documents into storage, they will be housed in a secure facility that has been designed specifically to protect your paper documents from getting harmed. Along with protecting your paper documents from physical damage, a record retention service will also make sure that their secure information is kept safe.

Corporate relocation can be an important strategy for increasing your customer base and improving the productivity of your business. Before you accomplish a corporate relocation in NYC , however, you will need to make sure that your customers are properly informed about your big move. A company that offers relocation services in New York City will be able to help you fine tune the details of your corporate move. To ensure that your customers do not get lost along the way, here are some tips that will help them find your new location.

Post Physical Signs

In the weeks or months leading up to your company’s move, it is a smart strategy to post physical signs at your current location that provide your customers with details about your new location. These signs should clearly state the date of your move, as well as your new address. When a customer comes in for their regular services, they will take note of the signs and remember that you will be moving in the near future.

Update Your Business Address

After a relocation, your customers may get confused if your business cards, website, and other corporate materials still state your old address. To avoid confusion, you should update your business address as soon as it is appropriate. If a new customer finds your company online, having an updated address will help them navigate to your new location. On your website, you should make sure to clearly state that your address has recently changed.

Send Out An Email

If you have an email list that you use to contact your customers with promotions and special sales, you may want to use this resource to inform them about your new location. A mass email will allow you to touch base with current and past customers. If you will be offering any special promotions to celebrate your relocation, you can use this email to inform your customers about the deals that they will get when they visit your new offices.

A corporate relocation in New York City will provide you with a fantastic opportunity to create an office space that encourages the productivity of your workers. This video from Entrepreneur takes a tour of an NYC office that has been designed with open communication in mind. The Wonderfactory has created a unique space that combines modern architecture with fun design elements.

If you are planning for an office relocation, be sure to hire a corporate relocation specialist to help you throughout the process. From moving and storage to packing and shipping, your corporate relocation team can provide you with the services that you will need to relocate your business effectively.

It is vital to your company’s future to have a records retention policy. If your company is audited or becomes involved in a legal dispute, then a strict retention policy will aid in the proceedings. You are also required by law to maintain important documents in New York City, such as employee and payroll records. Read on for a closer look at why your company should have a record retention policy .

Tax Audits

Your company or store may have annual audits conducted within the company, so it is important to have a solid retention policy in place. However, you may also need your records for a tax audit by the Internal Revenue Service, or IRS. It is customary to retain tax records and employee information for at least three years. Speak with your commercial accountant to determine the information you must store and for how long. Keep a record of each file’s end date, so you can remove it from the record storage and free up room for other important documents.

Legal Issues

If there is a possibility of future legal disputes, then you have a legal duty to preserve your company records. If you do not anticipate any future legal issues, then it is still wise to implement a records retention policy. Your company or organization should always appear organized and compliant. You will not be subject to legal scrutiny if your company follows a strict records retention policy that is compliant with all tax and governmental regulations.

Government Rules

There are certain rules put in place by the government that demand all companies retain certain records for a specified period. These records often concern your employee information, payroll records, job-related injuries, and demographic information. Keeping these records will keep you compliant in the event of an audit or legal dispute. These records may also be requested by your employees at a future date. You can keep these records organized and safe by implementing a professional document retention policy.

Developing or preserving a business continuity plan is important to keep your business running through your office move near New York City . As you can see in the video, this continuity plan can prevent a breakdown of services to your customers, employees, and vendors. Let’s take a look at how to preserve your business’ continuity during an office relocation.

Keep your important documents—including patents, employee information, and tax forms—in a secure retention process facility. This can prevent the loss of important information during a move. If you have pertinent information, furniture, or resources that are vital to your company, then ensure these are moved and handled as soon as possible. Ensure that all of your employees are aware of the continuity plan and how it will affect their jobs during the move. Tell your vendors about important move dates to ensure you continue receiving products on time.

When you are getting ready for a corporate relocation, you may be tempted to enlist the help of your employees during your big move. However, providing moving services is probably not in your workers’ job descriptions, and you could be putting your company at risk by having them box, lift, and transport your office items. Rather than relying on your employees for moving assistance, it is a better idea to hire a company that offers corporate relocation in NYC. To underline the importance of hiring professional moving companies, here is a look at the risks of allowing your employees to help your business move.

Chance of Physical Injury

One of the major reasons why you may not want to have your employees help with your business move is that you could be placing them at risk of physical injuries. A worker who is untrained in safe lifting and carrying techniques may get injured during the moving process. Your professional movers will know how to lift your heavy items safely so that they do not get hurt.

Potential for Misplaced Items

While your workers are highly skilled at their specific jobs, they may not have the experience needed to properly sort, pack, and label all of your office items. Without careful packing, you could be at risk of misplacing some of your valuable office supplies during your big move. With professional moving help, you can make sure that your moving experience is properly organized.

Danger of Lost Productivity

In order to keep your business up and running throughout your corporate relocation, you will need to make sure that your employees are able to focus on their workday tasks. Asking some or all of your workers to help with your move could put you at risk of lost productivity and missed business opportunities. Your local moving company will take care of all of the aspects of your corporate move, so you and your employees can focus on getting work done.

A corporate relocation may provide your business with terrific new opportunities and room for expansion. Rather than taking care of the many steps of your corporate relocation on your own, however, you may want to trust some aspects of your move to the professionals. A company that offers moving services in New York City can help you throughout all of the various stages of your commercial move. To highlight the advantages of working with a team of movers, let’s review some of the services that you may need during your commercial move.

Packing and Unpacking

When you are moving your entire business from one physical location to another, you may be faced with extensive packing and unpacking procedures. You will need to pack up office supplies, files, and a variety of other items. If you were to have your employees do this, you would lose valuable hours of productive work. Fortunately, your moving company can take care of the packing and unpacking on your behalf. By outsourcing your packing procedures to trained movers, you can help to make sure that your employees are able to focus on their work tasks up until the day that you move.

Disconnecting and Transporting Electronic Equipment

From computers and printers to fax machines and more, there are likely many pieces of electronic equipment that your company needs in order to operate on a daily basis. When you disconnect and transport your electronic equipment on your own, you will run the risk of causing damage to delicate wires and chips. Your professional movers can offer safe and reliable electronic transportation services for your corporate move.

Installing Office Furniture

Before your employees get to work at your new location, you will need to make sure that all of your office furniture is properly organized and installed. Your moving company can transport your office furniture to your new building and make sure that the installation process goes smoothly. Once your office furniture has been set up and your electronics are plugged in, your employees can get to work at your exciting new business location in the New York City area.

As the owner or manager of a business, it is very important to make sure that you create a comprehensive retention policy for all of your records. Rather than storing your paper documents on site, you can save space by working with a record retention service in NYC. A company that specializes in business record retention in New York City can provide you with a safe and convenient storage location for all of your important documents.

When you are seeking a record retention facility to store your important documents, you will want to ask your storage company about their accessibility policy. Since your important documents may need to be reviewed at key times throughout the year, you will want to make sure that you have secure access to your files whenever they are needed. By ensuring that you have full access to your records, you can rest assured that you will always be able to review your documents.

If your company is starting to outgrow your current workspace, it may be time to start considering corporate relocation in NYC . When you move your offices to a more spacious building in a prime location, you will be able to help your business grow and thrive. A team of movers in New York City will be able to assist you with each phase of planning and executing your corporate relocation. To emphasize the benefits of working with a moving and storage company, here is a look at why hiring professional corporate movers is so important.

Receive Logistical Assistance

In order to successfully complete a corporate relocation, you will need to carefully plan out the logistics of your move before the big day arrives. Rather than attempting to get every factor in place on your own, you can hire corporate movers to take care of the logistics on your behalf. Your movers will be able to plan out each phase of your corporate relocation, so you can focus on keeping your business up and running during the move.

Avoid Stress and Strain

A typical office contains bulky furniture, file cabinets, and other pieces of heavy equipment. When you are planning on moving into a new building, your corporate relocation specialists will be able to perform the heavy lifting on your behalf. By hiring corporate movers, you can ensure that you and your employees are not put at risk of injury during your relocation.

Prevent Business Downtime

During a corporate relocation, you may find that you have to divert your attention away from your daily business operations. To help prevent downtime during your move, you will want to work closely with a team of professional movers. A team of corporate movers can take care of the essential steps of planning and implementing your move. With the help of your moving team, you can get your business back up and running within hours or days of your physical move.

After you have decided that your company is ready for a corporate relocation, you will want to take all of the steps necessary to ensure that your move is as stress free as possible. A corporate relocation specialist in New York City will be able to provide you with a full range of moving and relocation services. In preparation for your relocation, you may want to ask your movers for advice on how to plan out your move. Let’s take a look at some essential tips that will help you to ensure that your relocation is hassle-free.

Plan Well In Advance

In order to reduce stress during your office relocation, it is important to plan your move as far as possible in advance. Planning ahead of time will help you and your workers prepare properly for your big moving day. Ideally, you will want to provide your employees and customers with several months notice for your relocation. The longer you give yourself to plan, the fewer details you will be addressing at the last minute.

Communicate With Your Employees

Once you have decided that you are ready to start the corporate relocation process, you may want to take the time to meet with your employees. During the meeting, you will be able to answer questions and provide information about what your workers can expect from your relocation. By maintaining a clear channel of communication between yourself and your workers, you will be able to reduce stress throughout your company.

Hire Professional Movers

While it may be tempting to cut costs by having your employees assist with the moving process, you may find that your relocation is less stressful and more efficient when you hire a team of professional corporate movers. Your moving team will have the moving tools that are necessary to safely handle and transport your furniture, electronic devices, and other essential pieces of office equipment. When you work with professional movers, you are sure to reduce your relocation stress.