Even if you don’t run a highly sophisticated technology company, your office still relies on a host of IT services and equipment to keep things running smoothly. That’s one of the reasons why corporate relocations are more complicated than residential moves. Watch this video for tips on how to prepare for the IT aspect of moving into a new office.

There’s a lot of planning that goes into an office move, but you can make sure things go as smoothly as possible on the day of the move by hiring commercial movers in NYC to handle the heavy lifting. Not only will this free up your employees to worry about more important things involved with the relocation, but commercial movers are also better equipped to make sure that your office furniture, electronics, and important documents arrive at your new space in the same condition they left your old office.

Whether your business is growing or downsizing, moving into a new office can be a major ordeal for organizations of any size. Although corporate moving companies in NYC take a lot of the work out of commercial relocations, there’s still quite a lot for you to do on your end before you can get settled into your new space. In the months and weeks leading up to the move, it’s important that you get organized to make the transition easy and minimize the stress for your employees. Organizing your office will also make it easier on the corporate movers you hire, which can save time and money. Here are some office organization tips to help you prepare for your corporate relocation.

Get Rid of Unwanted Furniture

After you find a new office space, assess your current office furniture and decide what you’re bringing to the new location and what you can part with. If you are moving into a smaller office, you might not have room for large conference tables and executive desks. Or if you’re moving into a bigger space, you might decide your existing furniture doesn’t go with the look and feel of your new office. Regardless, try to get rid of as much furniture as you can in the weeks leading up to the move to streamline and expedite the entire process.

Consolidate and Separate Important Documents

If you have a lot of paper documents in your office, you’ll need to decide which documents are coming to the new office and which can be shredded. If space is a concern in your new office, consider placing your documents in a record retention facility so you have access to the files you need without taking up valuable floor space in your new office.

Organize Your Staff

As important as it is that your office is organized and ready for the move, it’s just as important that your staff is organized. Hand out boxes, markers, and moving tape so your staff can easily box up their personal belongings and have everything ready for the movers when they arrive. Also make sure you go over the game plan with your staff so they know what the logistics of the move will entail.

Commercial movers are beneficial for any and all types of relocations. Whether you’re moving into a new office, opening up a second location, or consolidating your space and putting furniture and documents into storage, commercial movers in NYC allow your employees to focus on more important tasks and give you peace of mind that your belongings will make it to their final destination on time and in one piece. But unless you’ve hired commercial movers before, you might have questions about the process. Here are some tips to get you started and help you along.

Limit Your Search to Commercial Movers

A quick but important note regarding moving companies: Limit your search to those companies that specialize in office relocations. Corporate moves present unique challenges, so make sure your relocation is handled by moving professionals who know the ins and outs of commercial moves in NYC. Moving companies that offer both residential and commercial services is fine, but a moving company that focuses 100% of its efforts on business clients will better serve your needs.

Get Multiple Moving Quotes

After you’ve identified a few reputable commercial movers in your area, contact each of them for an estimate. However, don’t just go with the company that gives you the lowest estimate automatically. Also take into consideration the reviews each company has and the quality of moving services they promise when comparing multiple quotes, since higher quality movers with a greater satisfaction rate are typically a bit more expensive than the competition. But the extra you’ll pay up front for the very best office movers in NYC can save you a lot of money in the long run.

Keep in Touch with the Movers

After you receive a favorable estimate and schedule your move, make sure you keep close contact with the company handling the move in the weeks and days leading up to it. Even just a quick call to confirm your appointment will make sure that everyone is on the same page and any roadblocks or speed bumps are taken care of before they become an issue.

A corporate relocation is a major transition for any business. When you are gearing up for a corporate relocation, you may want to take the time to clear clutter away from your offices and commercial spaces. By organizing your items before your commercial movers arrive, you can help to streamline the commercial moving process. For example, you can start by setting up a packing station with boxes and other materials.

A corporate moving company that offers office moving near NYC will be there to assist you with every step of your move. For more information about how to get organized for your relocation, be sure to check out this short video clip. Corporate relocation providers can also provide you with tips to get ready for a move.

Are you in need of a commercial or corporate moving company in NYC? Do you want to work with the best professionals who specialize in office relocation and record retention services? If so, look not further than U.M.C. Moving ! We are a green moving company with more than 20 years of experience.

Since 1992, U.M.C. Moving has helped to relocate more than 1,000 offices in the greater New York area. Our commitment and dedication to our customers is second to none. As a client, you work firsthand with one of our highly qualified project managers who can analyze and inventory all of your items that you want relocated, as well as inspecting and surveying all of the buildings and spaces that are involved in the move. From the moment we’re assigned the project to the moment the job is done, you’re going to have peace of mind knowing that all of your valuables are going to be well taken care of. That’s the advantage of choosing U.M.C. Moving for your corporate relocation needs.

If you’re planning to move your office, business, or company to another location, you need to be prepared, especially if you’re renting a moving truck and doing a bulk of the work yourself. Here are some tips to help you out when choosing a moving truck to rent.For peace of mind, and to ease the stress of moving, you should consider hiring a corporate moving company serving NYC that offers commercial moving services such as office relocation, record retention, and furniture liquidation.

Inventory Your Stuff

Before you’re able to rent a moving truck, you have to inventory everything—i.e., furniture, files, office supplies, artwork, computers, and electronics—that you’re planning to relocate to your new space. You need to be methodical about this process, and go through every room in your current building. Take this opportunity to downsize—get rid of anything that your business or company really doesn’t need at the moment or that you rarely use. Once you’ve come up with a complete list of items, contact your corporate moving company to determine the size of truck you need.

Choose the Right Truck Size

To determine the right size of moving truck, you have to figure out how much stuff you’re moving. There are a few ways to do this, all of which involve doing some simple calculations using measurements and other data you can easily collected. The simplest way is to count the number of rooms in your office building. For example, a truck that’s 24 feet by 26 feet has the capacity to carry six to eight standard-sized rooms of stuff. When in doubt, have your moving and truck rental company help you with this process.

Make Arrangements for Special Items

If you have to move items that require a bit more care in handling—such as natural-gas tanks, hazardous chemicals, or live animals—be sure to make special arrangements. Under no circumstances should you move such items by yourself unless you have the clearance to do so.

Moving your business can be a stressful endeavor. Here are some questions to ask yourself to help you determine if your business can benefit from corporate relocation services. If you need assistance, contact an experienced commercial moving company that specializes in office moving, record retention, archive destruction, and industrial and corporate relocation in NYC.

What Do You Plan to Move?

A corporate relocation project can be a rather involved thing. If you only need to move a few boxes, or one room full of furniture, you’re better off opting for the easier, traditional route—that is, rent a moving truck and do the job yourself, or hire a standard moving company to do it for you. If your entire business or company is moving to a new location, or if you’re planning to reconfigure your large office space drastically, you should go with a mover who offers corporate relocation services. Since these types of moves can be challenging and extremely frustrating, let a professional deal with it.

What Is the Scope of Your Project?

Before you can consider corporate relocation as a viable option, you have to be realistic about the scope of your project. If you own a small business with a few employees, it may be more cost-effective to do the moving work yourself.

What Is Your Moving Budget?

There are many things to think of when planning a corporate relocation project, of which cost is one of the most important. Here are some of the factors that can affect the cost of your move: how involved the project is, what needs to be moved, what needs to be liquidated or destroyed, the distance between your current space and the new space, and the amount of items that require special handling such as artwork, fragile glasswork, and hazardous materials. You may also need to store some items during or after your move, so be sure to factor that concern in as well.

Corporate moving companies will do everything in their power to keep your belongings safe when they move them, but there are also steps you can take to ensure that your fragile items won’t get broken. Watch this video to see how you should pack items that are going to be moved by a commercial moving company in NYC.

The key to keeping your fragile items safe during a move is to pack them properly in sturdy boxes. Corporate moving companies will try not to break anything during your move, but that will be difficult if you use cheap boxes or fill boxes up with too many items. An office relocation is stressful enough, so make life easier on yourself by packing your fragile items the right way so that nothing gets damaged.

Whether you are a homeowner making a move across town or a business owner using commercial movers to change locations, you need to know how to load a moving truck properly so that your move goes smoothly. If you don’t load your truck up the right way, you could end up breaking items during your move or making life very difficult on your commercial movers serving NYC. Here are the steps you should take to make the most of your move.

Step 1: Buy the supplies you will need for your move.

Before you put a single item into a moving box to prepare for your move, you need to make sure you have all of the right supplies. From sturdy packing boxes and bubble wrap to labels and tape, you will need quite a few things in order to begin a home or office relocation. The key to a successful move is using quality packing supplies that will protect all of your belongings.

Step 2: Prepare your belongings to be moved.

Once you have all of the packing supplies you need, you can begin to prepare your items for your move. Start placing items that you are moving into boxes, but don’t overfill any of them. Your commercial movers will have a difficult time moving items safely if you provide them with very heavy boxes. As you fill boxes, label them clearly so that your movers will know where to put things once they arrive at your new home or business. It will make the move go much quicker once you have arrived at your destination.

Step 3: Load your items into your moving truck systematically.

When you are loading your truck, you want to begin placing items near the front of the truck and stack them to the ceiling. If there is anything that is particularly fragile, you should tie it down or keep it lower to the ground, just in case it happens to move around during your move. Get everything into the truck as tight as possible and you will significantly reduce the risk of damage.

Moving and packing for an office relocation requires weeks—sometimes months—of planning and execution. Fortunately, commercial movers in NYC can help you with every step of the corporate relocation process, including record retention, furniture liquidation, and computer relocation. For more tips on moving and packing, watch this video clip.

When packing, it’s important to use empty space. For example, if you have a storage container that you’re moving to the new office, fill it with files or records. When packing fragile items, roll them up in newspaper or commercial packing supplies to protect them during the move. Place light items, rather than heavy items, on top of each box to prevent crushing.